Project Manager

The Larko Group; Chicago (IL); On-site; USD 85,000 - 120,000; Full time

Job summary

The Larko Group is seeking a detail-oriented Project Manager to oversee communications and event projects from concept to final execution. You will act as a trusted partner to clients, ensuring programs are planned, communicated, and delivered on time and on budget.

Ideal candidates bring 3–5+ years in project management, event production, or related agency work, with strong written and verbal communication skills and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 3–5+ years of experience in project management, event production, communications, video production, or related agency environment.
• Excellent written and verbal communication, with client-friendly demeanor.

Responsibilities

• Manage multiple communications, meetings, events, and multimedia projects with timelines, deliverables and budgets.
• Serve as primary day-to-day client contact, building strong relationships through responsive communication.
• Lead projects from briefing through execution, ensuring details are addressed and deadlines met.
• Develop and maintain project plans, schedules, budgets, status reports, and production timelines.
• Coordinate internal teams to align with client objectives and expectations.
• Lead meetings, prepare agendas, document action items, and follow up with stakeholders.

Skills

Project management

Client communication

Attention to detail

Problem solving

Prioritization

Meeting facilitation

Presentation

Communication skills

Tools experience

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Google Workspace

Zoom

Dropbox

Job description

The Project Manager will play a key role in managing communications and event projects from initial concept through final execution. This position serves as a trusted partner to clients, ensuring projects are thoughtfully planned, clearly communicated, and delivered on time, on budget, and to the highest standard.

The ideal candidate is exceptionally detail-oriented, highly organized, and comfortable managing multiple priorities in a fast-paced environment. They will bring a polished, client-friendly demeanor to every interaction and possess strong written and verbal communication skills. Success in this role requires someone who can anticipate needs, proactively identify potential challenges, and keep both clients and internal teams informed and aligned throughout the project lifecycle.

Responsibilities

• Manage multiple communications, meetings, events, and multimedia projects simultaneously, maintaining clear timelines, deliverables, budgets, and priorities.
• Serve as a primary day-to-day point of contact for clients, building strong relationships through responsive, professional, and solution-focused communication.
• Manage projects from initial briefing and planning through execution, ensuring details are thoughtfully addressed and deadlines are consistently met.
• Develop and maintain detailed project plans, schedules, budgets, status reports, and production timelines.
• Partner closely with internal creative, production, communications, and event teams to keep projects aligned with client objectives and expectations.
• Lead project meetings, prepare agendas and status updates, document action items, and ensure timely follow-up with clients and internal team members.
• Communicate project updates, changes, risks, and recommendations clearly and proactively to clients and internal stakeholders.
• Review project materials and deliverables with a strong attention to detail, ensuring accuracy, consistency, quality, and alignment with client requirements and brand guidelines.
• Anticipate project needs and potential challenges, proactively identifying solutions to keep timelines and deliverables on track.
• Manage project approvals and feedback processes, ensuring client input is accurately captured, communicated, and incorporated by the appropriate internal teams.
• Coordinate vendors, freelancers, partners, and other external resources as needed to support successful project execution.

Ideal Experience

• 3–5+ years of experience in project management, event production, communications, video production, or a related agency environment.
• Strong interpersonal skills and a client-friendly, approachable demeanor.
• Proven ability to build positive relationships with clients, colleagues, vendors, and external partners.
• Exceptional attention to detail and a commitment to accuracy and quality.
• Strong problem-solving skills with the ability to anticipate challenges and develop practical solutions.
• Ability to prioritize effectively and remain composed in a fast-paced, deadline-driven environment.
• Comfortable communicating with individuals at all levels of an organization, including senior-level clients and executives.
• Strong meeting facilitation, presentation, and follow-up skills.
• Experience working with project management tools, Microsoft Office, Google Workspace, Zoom, Dropbox, or similar platforms.
• Experience supporting complex communication campaigns and virtual or hybrid events is strongly preferred.