Project Coordinator

ServiceMaster Clean of Fraser Valley; Midlothian (VA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Vision insurance

Wellness resources

Job summary

First Atlantic Restoration in Richmond, VA is seeking a Project Coordinator. The role requires 1–3 years of project coordination or administrative experience, with strong communication and organizational skills. Expect collaboration with project managers, handling initial client contact, and coordinating mitigation, contracts, scopes, estimates, and invoicing.

We offer benefits including health, dental, vision, and 401(k); equal opportunity employment and standard workplace expectations apply.

Qualifications

• Strong communication and organizational abilities.
• Experience in project coordination or administrative roles (1–3 years).
• Proficient with MS Office and quick to learn new software.

Responsibilities

• Utilize job management software to maintain project documentation, budgets, schedules, and work orders.
• Assist the Project Manager across all project phases including initial contact and assessment.
• Coordinate mitigation services, contract signing, and ongoing client communications.
• Prepare accurate scopes, estimates, and budgeting; manage scheduling and invoicing.
• Ensure quality control and customer satisfaction; track assets and update files.

Skills

Active listener

Oral and written communication

Interpersonal skills

Time management

Organizational skills

Multitasking

Team player

Professional demeanor

Growth mindset

Leadership potential

Availability 8am-5pm

Education

High school diploma or equivalent

Tools

Job management software

Microsoft Office

Job description

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance
• Wellness resources

First Atlantic Restoration is seeking a Project Coordinator in the Richmond, VA area that is highly motivated, reliable, personable, organized and has a good work ethic. 1-3 years experience is required in project coordination or administrative roles.

Drug testing and background checks will be done prior to hiring. We are an Equal Opportunity Employer.

ESSENTIAL SKILLS AND ABILITIES:

• Active listener with excellent oral, written, and interpersonal communication skills
• Tech-savvy with solid understanding of Microsoft Office products and ability to learn new software quickly
• Excellent time management, clerical, and organizational skills
• Ability to multitask with sound judgement and critical thinking skills
• Ability to effectively absorb and relay detailed information across various platforms in a fast-paced environment
• A positive attitude and professional manner with a self-driven and can-do approach to work
• Ability to work as a team player and communicate effectively with all FAR team members and departments
• Convey a positive image of FAR to the customer at all times in accordance with company policies by taking pride in your personal appearance, maintaining a positive attitude and conducting yourself in a professional manner
• Consistent adherence to our Core Values while interacting with employees, clients, vendors, and all others connected to First Atlantic
• A growth mindset
• Motivational and leadership skills
• Availability for an 8am-5pm schedule
• Education: High school diploma or equivalent

RESPONSIBILITIES:

• Utilize job management software to maintain proper documentation on all projects to include budgets, schedules, and work orders
• Assist the Project Manager with all phases of assigned projects including:
  • Initial contact and assessment
  • Emergency/Mitigation services
  • Contract signing
  • Ongoing communication with clients, adjusters, program monitors and any other parties necessary for job completion
  • Timely and accurate scopes and estimates
  • Budgeting and scheduling of projects
  • Timely production, invoicing and collections of assigned projects
  • Quality control/customer satisfaction
  • Overseeing and updating job files with any necessary notes, change orders and revisions
  • Daily review of timecards and invoices
  • Ensuring proper maintenance, utilization, and tracking of any company assets used on assigned projects

Benefits:

• 100% Paid Healthcare Premium
• Vision Coverage
• Dental Insurance
• Vacation
• 401K
• Life Insurance
• Flexible Spending Account
• Home Ownership Program
• Scholarship Program
• Gym Membership Program