Project Coordinator

Flex Technology Group; Mesa (AZ); Hybrid; USD 52,000 - 72,000; Full time

Job summary

FlexTG, based in Mesa, AZ, is seeking a Project Coordinator to support external clients through software installation and onboarding for intermediate to complex deployments. The role is hybrid, requiring 3 days in the Mesa HQ and 2 days remote.

You will collaborate with technical teams, update dashboards, coordinate stakeholder meetings, and ensure project scopes are met from kickoff to closeout. Ideal candidates have 2+ years in order processing, strong communication, and a keen eye for detail;

Qualifications

• Experience with Word, Excel, and Outlook is required.
• 2+ years’ experience in order processing.
• Customer-facing experience is required.
• Strong attention to detail and problem-solving skills.
• Capacity to prioritize and manage workload in a fast-paced environment.

Responsibilities

• Coordinate with technical teams to ensure project scope alignment.
• Provide project status updates to the project manager.
• Monitor project plans for timely delivery of products and services.
• Update project dashboards using project management software.
• Coordinate stakeholder meetings and equipment orders.
• Audit deliverables and ensure full scope completion before closeout.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Customer-facing

Communication

Problem-solving

Time management

Team collaboration

Job description

Company Overview

At FlexTG, we transform the way businesses manage their print environments. As a brand-neutral leader with a nationwide footprint, FlexTG delivers tailored managed print services to organizations of all sizes. Our proprietary technology sets us apart—helping clients streamline operations, reduce costs, and stay ahead in a rapidly changing world. Join a company that values innovation, flexibility, and making a real impact.

Description

At FlexTG, we transform the way businesses manage their print environments. As a brand-neutral leader with a nationwide footprint, FlexTG delivers tailored managed print services to organizations of all sizes. Our proprietary technology sets us apart—helping clients streamline operations, reduce costs, and stay ahead in a rapidly changing world. Join a company that values innovation, flexibility, and making a real impact.

Position Summary

The Project Coordinator supports external clients through software and product installation and implementation of new customer onboardings or existing customers for intermediate to complex deployments. This position is hybrid working at our Mesa, AZ HQ office 3 days per week and 2 days remote.

Essential Functions And Responsibilities

• Communicate and work with technical teams and peers to ensure internal expectations are relayed and adhere to project scope.
• Communicate project status and elevate issues to the project manager.
• Monitor project plans to ensure timely and accurate delivery of products and services.
• Utilize project management software to update project status and generate dashboards.
• Coordinate stakeholder meetings.
• Create movement forms for warehouses and/OOA Partners for equipment orders.
• Update equipment records information in the database.
• Coordinate tag and takeovers with internal CIT/Service management and/or out-of-area partners.
• Work with FTG partners and/or out-of-area partners to ensure that equipment and technical personnel are effectively coordinated to be on-site for implementation.
• Coordinate warranty swaps to ensure all equipment obligations are achieved for the customer.
• Coordinate Hard Drive shredding and removals.
• Coordinate pick-ups of equipment for lease returns and/or disposals that are part of the existing deal.
• Save all essential deal documentation in document management software.
• Audit all deliverables to confirm full scope completion before project closeout.

Qualifications And Experience

Minimum Qualifications:

• Experience in Microsoft Word, Excel, and Outlook required.
• 2+ years’ experience in order processing.
• Customer-facing experience required.
• Strong customer service skills and experience required.
• Excellent attention to detail.
• Desire to learn, grow, and develop.
• Strong problem-solving, decision-making abilities; ability to anticipate problems and create solutions.
• Capacity to prioritize, manage, and organize workload in a fast-paced environment.
• Solid written and verbal communication skills.
• Exceptional interpersonal skills with the ability to understand process dependencies and relationships.

Preferred Qualifications:

• Intermediate Experience in Microsoft Word, Excel and Outlook required.
• 3+ years’ experience in order processing.
• Industry-related experience preferred.
• Customer-facing experience required.
• Intermediate to advanced Presentation skills preferred.
• Creation of standard customer facing reports and or dashboards.
• Industry-related experience preferred.
• Great understanding of stakeholder management and ownership and applying it in the work context.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The physical requirements for performing the essential functions of this position require the employee to be able to:

• Sit, stand, kneel, walk, and reach.
• Be able to lift, push, pull and/or move up to 20 pounds.
• Hear well enough to communicate with others.
• Read a computer screen and written material.
• Write, type, and use phone system.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

Good working environment with the absence of disagreeable conditions. The noise level in the work environment is usually moderate.

Disclaimer

This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. The job description does not constitute an employment contract or guarantee of employment. The organization reserves the right to hire, fire, or discipline the employees at its discretion.

EEO Statement

FlexTG provides equal employment opportunities to all employees and applicants for employment. The Company prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics), pregnancy (including childbirth, lactation, and related medical conditions), protected veteran status, uniformed servicemember status, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, benefits, leaves of absence, compensation, and training.