Project Coordinator

SKYGEN; Menomonee Falls (WI); Remote; USD 57,000 - 87,000; Full time

Job summary

Ein etabliertes Unternehmen sucht einen engagierten Projektkoordinator, der die Effizienz und Effektivität von Projekten steigert. In dieser Rolle unterstützen Sie Projektmanager und Teams, indem Sie Anforderungen dokumentieren, den Projektstatus verfolgen und klare Kommunikation mit internen sowie externen Stakeholdern pflegen. Sie werden auch an der Entwicklung von Projektmanagement-Tools beteiligt sein und Vorschläge zur Prozessoptimierung einbringen. Diese Position bietet die Flexibilität, remote zu arbeiten, und erfordert eine starke Detailorientierung sowie ausgezeichnete Kommunikationsfähigkeiten, um den Erfolg der Projekte sicherzustellen.

Qualifications

• Bachelor-Abschluss in Betriebswirtschaft oder gleichwertige Erfahrung.
• Kenntnisse in Projektmanagement-Tools wie Microsoft Project und Excel.

Responsibilities

• Unterstützung von Projektmanagern bei der effizienten Verwaltung von Projekten.
• Dokumentation von Anforderungen und Kommunikation von Projektstatus.

Skills

Projektmanagement

Detailorientierung

Kommunikationsfähigkeiten

Priorisierung von Projekten

Education

Bachelor-Abschluss in Betriebswirtschaft

Ähnliche Erfahrung in einer administrativen Rolle

Tools

Smartsheet

Microsoft Project

Microsoft Excel

Visio

OneNote

Job description

What are important things YOU need to know about this role?

• Schedule:Typically Monday - Friday, 8am - 5pm CST, with core hours from 9am - 3pm. Flexible hours before or after those core hours to suit individual preferences.

• We especially welcome candidates with Smartsheet experience.

• Position can be fully remote.

What will YOU be doing for us?

Support Project Managers, Implementation, and Operational Teams in efficiently and effectively managing mid to large-scale projects. Coordinate projects by documenting requirements, utilizing available tools to create information related to project status and metrics, and communicating updates to staff and clients. Communicate with internal staff to assess progress and answer questions from clients regarding project status and/or metrics.

What will YOU be working on every day?

• Facilitate communication and solutions through various mediums of communication.

• Coordinate all necessary project update meetings for both internal staff and clients.

• Attend all project related meetings to provide necessary updates and document meeting minutes.

• Utilize tools (Microsoft Project/Excel, and Visio to track all project deliverables and status.

• Maintain Service Desk + tickets by monitoring status, filtering and reporting, and responding and/or routing as required

• Develop and publish project status reports and metrics to internal and external parties.

• Proactively communicate with internal staff members regarding status of deliverables.

• Communicate any potential roadblocks to Project Manager for assessment and contingency planning.

• Organize and maintain all project communication and documentation.

• Communicate with client project management staff regarding questions on project reports and status metrics.

• Assist Implementation and operational teams with project tasks to assure timely, accurate and efficient delivery of project requirements.

Additional Responsibilities:

• Assist in development of project management related tools including project reports, status metrics, and tools utilized to track project deliverables, etc.

• Recognize and suggest potential system and process enhancements that could be made to increase effectiveness or efficiency.

What qualifications do YOU need to have to be GOOD candidate?

• Required Level of Education and Experience (including Licenses, and/or Certificates)

  • Bachelor's degree in Business or other related field or equivalent experience in a general administrative role or equivalent years of internal experience.

• Required Knowledge, Skills, and Abilities

  • Ability to prioritize multiple projects effectively.

  • Strong attention to detail.

  • Ability to effectively convey and receive ideas, information, and directions.

  • Ability to build and maintain work relationships and contacts needed to effectively address issues and obstacles.

  • Ability to display strong written and verbal communication skills.

  • Ability to remain organized despite multiple interruptions.

What qualifications do YOU need to have to be GREAT candidate?

• Preferred Level of Education, License, and/or Certificates

  • Experience in healthcare, dental, vision highly preferred

• Preferred Knowledge, Skills, and Abilities

  • Knowledge of commonly used project management tools (OneNote, Microsoft Project and Excel)

  • Experienced with Visio to flow out processes/procedures as necessary

  • Experienced with remote meeting setup and facilitation

The salary range and midpoint is listed below for your reference. Please keep in mind that your education and experience along with your knowledge, skills and abilities are taken into consideration when determining placement within the range.

Compensation Range:

$57,544.00 - $86,316.00

Compensation Midpoint:

$71,930.00