Project Coordinator

Landmark Construction & Emergency Services; Memphis (TN); On-site; USD 34,000 - 42,000; Full time

Job summary

Landmark Construction & Emergency Services is seeking an Administrative Coordinator to support the Project Manager/Estimator by handling clerical tasks and project-related communications in Memphis, TN. The role includes answering phones, processing documents, and coordinating with multiple departments to maintain timely workflows.

Ideal candidates will have 1–3 years in administrative or project coordination, strong MS Word/Excel skills, and a valid driver's license.

Qualifications

• 1 to 3 years of administrative, office, or project coordination experience (ideally within construction or insurance).
• Strong written and verbal communication skills.
• Ability to multi-task and stay organized under tight deadlines.
• Valid Driver's License is required.

Responsibilities

• Coordinate clerical and administrative duties for jobs under the Project Manager/Estimator.
• Handle phones, respond to agents and clients, and provide exemplary customer service.
• Process contracts, applications and other paperwork.
• Collaborate with departments to keep project paperwork timely and complete.

Skills

Multitasking

Organization

Customer service

Communication

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Adobe

Job description

Summary:

To coordinate the clerical and administrative duties of jobs on behalf of the Project Manager/Estimator. This position is also responsible for handling the phone duties associated with the Team, or as assigned.

Responsibilities

• Works with collections regarding collecting deductibles, progress payments and final payments, when needed.
• Coordinates with other departments and office staff to complete projects, paperwork and keep the processes timely for each project.
• Maintains notes in PSA and job field files, as necessary.
• Performs general administrative work as necessary, including preparing reports and correspondence, reviewing correspondence, copying and filing, preparing purchase orders, daily work orders and daily communication with the Team Leader and Project Manager about ongoing projects.
• Assists the office staff, the production management staff and sales staff, as needed.
• Provides quick and accurate responses to agents and clients.
• Completes contracts, applications and other paperwork.
• Coordinate and communicate with insurance companies, agents, mortgage companies, and clients regarding the Team’s workflow from beginning to end.
• Answers the phones, directs calls and assists clients.
• Demonstrates a positive image of the Company to staff and clients; this shall include oral and written communication and visual presentation.
• Provide exemplary customer service to clients, employees and vendors.
• Provide accurate and timely reports for project tracking and reporting.
• Communicate clearly and concisely, both orally and in writing; must be proficient in reading and writing the English language.
• Generate timely information with accuracy and efficiency.
• Manage multiple projects at a time while paying strict attention to detail.
• Establish and maintain cooperative working relationships with those contacted through the course of work, gain cooperation through discussion and persuasion.

Qualifications

• Proficiency in Microsoft Word and Microsoft Excel, and Adobe.
• 1 to 3 years of administrative, office, or project coordination experience (ideally within construction or insurance).
• Ability to multi-task effectively.
• Ability to organize and prioritize.
• High School Diploma.
• Valid Drivers License.