Project Coordinator

The Armstrong Company; Madison (MS); Hybrid; USD 42,000 - 64,000; Full time

Job summary

The Armstrong Company in Madison, MS is seeking a Project Coordinator to join its data center operations team. You will monitor daily workflows, assist with ongoing projects, track schedules, and ensure client expectations are met.

Responsibilities include coordinating with support teams, maintaining inventory, entering orders into systems like Netsuite and Teams, and escalating issues to management to drive timely delivery.

Qualifications

• 1+ year receiving experience in a warehouse environment.
• 2+ years of previous project coordinating experience.
• Working knowledge of Microsoft Office Outlook, Word, and Excel.
• Commitment to safety as demonstrated through previous work.
• Ability to multitask under pressure in a fast-paced environment.
• Personal accountability with a customer-focused sense of urgency.
• Exceptional interpersonal and communication skills; possess good phone and email etiquette.
• Ability to work effectively both independently and as part of a team.
• Attention to detail and accuracy.
• Proven leader with a positive can-do attitude and good work ethic.
• Good organizational skills; ability to multitask; demonstrate flexibility.
• Must be able to read, write, and comprehend English proficiently.
• Willingness to work flexible hours and weekends as required.

Responsibilities

• Interact daily with data center support team.
• Keep accurate inventory of tools, PPE, equipment, and orders.
• Schedule and record daily events; assist with SOP training.
• Enter orders into systems (OneDrive, Teams, Netsuite).
• Coordinate with warehouse for daily materials and equipment.
• Prepare paperwork and materials for daily operations.
• Resolve discrepancies with pack lists, BOLs, and POs.
• Document incidents or damage and communicate with customers.
• Monitor workflows and correct documentation discrepancies.
• Report errors to identify corrective actions.
• Track daily functions and troubleshoot with staff, vendors, or customers.
• Escalate recurring issues to management.
• Assist in daily management of the workflow calendar.
• Complete all tasks assigned by supervisor accurately and timely.

Skills

Multitasking

Communication skills

Customer focus

Teamwork

Attention to detail

English proficiency

Problem solving

Organization

Flexibility

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

OneDrive

Netsuite

Teams

Job description

Jackson
1223 Highway 51
Madison, MS 39110, USA

Jackson
1223 Highway 51
Madison, MS 39110, USA

The Project Coordinator is responsible for working with a data center operations team to assist with ongoing related projects. This includes monitoring daily workflows to ensure projects are on schedule and meeting client expectations.

KEY RESPONSIBILITIES:

• Daily interaction with data center support team at Armstrong office.
• Keep accurate inventory of tools, PPE, equipment, and orders.
• Scheduling, record keeping of daily events, assistance with training on SOP and activities in accordance with the established processes to ensure customer expectations and deadlines are met.
• Enter orders into systems such as One Drive, Teams, Netsuite, and internals.
• Work with the warehouse to assure materials and equipment for daily operations.
• Preparation and ensuring paperwork and required materials are staged for daily operations as well as put away when returned.
• Resolves discrepancies with pack lists, BOLs, and purchase orders.
• Document any incidents or damage from work and communicate with customers.
• Monitor daily workflows to ensure paperwork is complete and resolve any discrepancies with documentation.
• Reporting of errors or faults to ensure corrective actions are identified and implemented.
• Track daily functions and troubleshoot issues with employees, vendors, or customers.
• Escalate recurring issues to management.
• Assist in daily management of the workflow calendar.
• Accurately and timely complete all tasks assigned by supervisor.

MINIMUM QUALIFICATIONS:

• 1 + years of receiving experience in a warehouse environment.
• 2 + years of previous project coordinating experience.
• Working knowledge of Microsoft Office Outlook, Word, and Excel.
• Commitment to safety as demonstrated through previous work.
• Ability to multitask under pressure in a face-paced environment.
• Personal accountability with a customer-focused sense of urgency.
• Exceptional interpersonal and communication skills; possess good phone and email etiquette.
• Ability to work effectively both independently and as part of a team.
• Attention to detail and accuracy.
• Proven leader with a positive can-do attitude and good work ethic.
• Good organizational skills; ability to multitask; demonstrate flexibility.
• Must be able to read, write, and comprehend English proficiently.
• Willingness to work flexible hours and weekends as required.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Requires the ability to communicate effectively using speech, vision, and hearing.
• This position requires physical stamina and the ability to regularly lift, carry, push, or pull up to 25 pounds unassisted.
• Ability to work long hours on one’s feet and regularly walk, bend, stoop, climb, and reach.

Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.