Project Coordinator

Technical Multimedia Design, Inc. (TechMDinc); Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) with company match

Medical, dental, and vision insurance

Company-paid life insurance

Communications stipend

Paid vacation time

Paid holidays

Job summary

Technical Multimedia Design, Inc. (TechMDinc) is seeking a Project Coordinator in Los Angeles, CA. This role involves reporting to the Senior Project Manager and ensures successful execution of projects by coordinating teams, managing communication, and maintaining documentation.

The ideal candidate will have 2+ years of experience, strong project management skills, and proficiency in MS Office. The position offers a comprehensive benefits package including 401(k) with company match, medical

Qualifications

• 2+ years in a Coordinator role within themed entertainment industry preferred.
• Proven experience in complex technical design projects.
• Ability to manage project timelines and plans.

Responsibilities

• Coordinate project elements ensuring timely delivery.
• Document actions and decisions from meetings.
• Monitor project progress and suggest adjustments.

Skills

Project management

Communication

Multitasking

Detail-oriented

Problem diagnosis

Technical documentation

Education

Bachelor's degree or equivalent experience

Tools

MS Office

Google Workspace

Wrike

QuickBase

Job description

As a Project Coordinator, you will report to the Senior Project Manager and play a vital role in supporting the planning, coordination, and successful execution of projects across the organization. Working closely with Project Management, Design, Engineering, Production, and other cross-functional teams, you will facilitate project communications, coordinate workflows, document meetings and action items, maintain project documentation and reporting, monitor project progress, and provide administrative support to help ensure projects are delivered on time, within budget, and to TechMDInc quality standards.

At TechMDinc, we’re committed to supporting our team with a comprehensive benefits package that includes:

• 401(k) with company match
• Subsidized medical, dental, and vision insurance
• Company-paid life and short-term disability insurance
• Monthly internet/communications stipend
• Paid vacation time – 15 days annually
• Paid holidays

Primary Responsibilities:

Project Coordination & Communication

• Work closely with internal teams to ensure project elements are delivered on time, within budget, and meet quality standards
• Document and follow up on important actions and decisions from meetings
• Coordinate with all team members to keep workflow on track
• Monitor project progress and suggest adjustments as necessary
• Support all communication flow between internal teams, vendors, clients and field personnel

Administrative & Reporting

• Manage all data entry and follow-up supporting project management team
• Manage project-related paperwork, ensuring all materials are current, complete, and properly stored
• Generate weekly project status reports

Other Responsibilities:

Professional Development

• Maintain professional and technical knowledge through workshops, publications, networking, and professional societies

Additional Duties

• Perform other responsibilities as defined by the Senior Project Manager

Please Note: The above statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All employees may be required to perform duties outside of their normal responsibilities from time to time and as needed.

Core Requirements & Qualifications

• 2+ years in a Coordinator role (within the themed entertainment industry strongly preferred)
• Excellent project management skills, including the ability to help develop and maintain plans and timelines
• Proven experience within complex technical design projects from conception to completion in a fast-paced environment
• Proficient with MS Office – with expertise in Excel and creating and managing complex data
• Experience with Google Workspace
• Ability to diagnose project workflow problems quickly and have foresight into potential issues
• Outstanding communication skills, both written and verbal
• Ability to multitask and manage competing priorities
• Detail-orientated with a strong focus on quality

Preferred Qualifications

• Previous experience in the themed entertainment industry or A/V for construction
• Bachelor’s degree in related field or equivalent experience
• Proficient in production/project management software such as Wrike and QuickBase
• Basic understanding of audio, video, lighting and control system functionality
• Ability to lift equipment weighing up to 25 pounds to a height of 3-4 feet and load them into trucks

TechMDinc is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other protected status under applicable federal, state, or local laws