Project Coordinator

Technical Multimedia Design, Inc. (TechMDinc); Burbank (CA); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

401(k) with company match

Subsidized medical, dental, and vision

Company-paid life and short-term/disab

Monthly internet/communications Stip</

Paid vacation time – 15 days annually

Paid sick time

Paid holidays

Job summary

Technical Multimedia Design, Inc. (TechMDinc) is seeking a Project Coordinator to support planning, coordination, and successful execution of projects across the organization.

You will work with Project Management, Design, Engineering, Production, and other teams to facilitate communications, track progress, document meetings, and keep project records up to date. This full-time, hybrid role in Burbank emphasizes strong organization, proactive communication, and attention to detail to drive

Qualifications

• Excellent project management skills with ability to develop and maintain plans and timelines.
• Experience managing complex technical design projects in a fast-paced environment.
• Proficient with MS Office, especially Excel, for data analysis and reporting.
• Experience with Google Workspace and collaborative tools.

Responsibilities

• Coordinate with internal teams to ensure on-time, on-budget delivery and quality standards.
• Document and follow up on key actions and decisions from meetings.
• Maintain project documentation and generate weekly status reports.

Skills

Project management

MS Office Excel

Google Workspace

Problem solving

Communication skills

Multitasking

Attention to detail

Education

Bachelor’s degree or equivalent experience

Tools

Wrike

QuickBase

Job description

Position Overview:

As a Project Coordinator, you will report to the Senior Project Manager and play a vital role in supporting the planning, coordination, and successful execution of projects across the organization. Working closely with Project Management, Design, Engineering, Production, and other cross-functional teams, you will facilitate project communications, coordinate workflows, document meetings and action items, maintain project documentation and reporting, monitor project progress, and provide administrative support to help ensure projects are delivered on time, within budget, and to TechMDInc quality standards. You will serve as a key point of coordination between internal teams, clients, vendors, and field personnel while maintaining accurate project records, supporting timely communication, and helping keep project activities organized and on schedule. Success in this role requires exceptional organizational skills, attention to detail, proactive communication, and a commitment to continuous professional development through ongoing learning and industry engagement. As a representative of TechMDinc, you will uphold our mission, vision, and core values while contributing to the successful delivery of every project.

Reports To

• Senior Project Manager
• Pay: $65,000 – $80,000/yr
• Classification: Full Time
• Work Environment: Hybrid / Burbank

Primary Responsibilities

• Project Coordination & Communication
• Work closely with internal teams to ensure project elements are delivered on time, within budget, and meet quality standards
• Document and follow up on important actions and decisions from meetings
• Coordinate with all team members to keep workflow on track
• Monitor project progress and suggest adjustments as necessary
• Support all communication flow between internal teams, vendors, clients and field personnel
• Manage all data entry and follow-up supporting project management team
• Manage project-related paperwork, ensuring all materials are current, complete, and properly stored
• Generate weekly project status reports

Other Responsibilities

• Professional Development
• Maintain professional and technical knowledge through workshops, publications, networking, and professional societies
• Additional Duties
• Perform other responsibilities as defined by the Senior Project Manager

Please Note: The above statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All employees may be required to perform duties outside of their normal responsibilities from time to time and as needed.

Core Requirements & Qualifications

• 2+ years in a Coordinator role (within the themed entertainment industry strongly preferred)
• Excellent project management skills, including the ability to help develop and maintain plans and timelines
• Proven experience within complex technical design projects from conception to completion in a fast-paced environment
• Proficient with MS Office – with expertise in Excel and creating and managing complex data
• Experience with Google Workspace
• Ability to diagnose project workflow problems quickly and have foresight into potential issues
• Outstanding communication skills, both written and verbal
• Ability to multitask and manage competing priorities
• Detail-orientated with a strong focus on quality

Preferred Qualifications

• Previous experience in the themed entertainment industry or A/V for construction
• Bachelor’s degree in related field or equivalent experience
• Proficient in production/project management software such as Wrike and QuickBase
• Basic understanding of audio, video, lighting and control system functionality
• Ability to lift equipment weighing up to 25 pounds to a height of 3-4 feet and load them into trucks

Benefits

• 401(k) with company match
• Subsidized medical, dental, and vision insurance
• Company-paid life and short-term disability insurance
• Monthly internet/communications stipend
• Paid vacation time – 15 days annually
• Paid sick time
• Paid holidays

We believe in taking care of our people so they can do their best work and enjoy a healthy work-life balance.

TechMDinc is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other protected status under applicable federal, state, or local laws.