Project Coordinator

HNTB Corporation; Los Angeles (CA); On-site; USD 40,000 - 61,000; Full time

Job summary

HNTB Corporation is seeking a detail-oriented Project Coordinator to support technical staff with project coordination, tracking, and administrative duties. You will monitor schedules, prepare reports, and manage documentation for multiple project teams, ensuring timely deliverables and accurate records.

This role is fully onsite at Los Angeles International Airport (LAX). A strong emphasis on organization, communication, and MS Office proficiency will help you succeed in coordinating meetings,

Qualifications

• Bachelor’s degree, or
• Associate’s degree and 2 years of relevant experience, or
• In lieu of education, 4 years of relevant experience

Responsibilities

• Prepares and maintains project plans, tracks progress, and prepares reports for clients and stakeholders.
• Assists in managing, maintaining, and distributing project schedules in applicable software.
• Monitors and files large volumes of project documentation and coordinates distribution to stakeholders.
• Supports QA/QC documentation and maintains project filing structure.
• Coordinates project meetings, prepares materials, publishes minutes, and maintains documentation.

Skills

Project coordination

Organization

Time management

Independent work

Education

Bachelor’s degree

Associate’s degree with 2 years of relevant experience

4 years of relevant experience in lieu of education

Tools

Microsoft Office

Job description

What We’re Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails supporting technical staff by performing a variety of project-related coordination, tracking, and administrative duties such as tracking client deliverables and evaluation scores, maintaining schedules, organizing documents and documents requests, and technical editing and preparation of reports and minutes.

Coordinates tasks and provides professional project management support to one or more project teams in assigned discipline. Assists with administrative project functions throughout the project lifecycle from discovery and planning to delivery and close out phases.

THIS ROLE WILL BE FULLY ONSITE AT LOS ANGELES INTERNATIONAL AIRPORT

What You’ll Do:

• Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including evaluation scores, and deliverable tracking of submittals and reviews. Monitors and evaluates project timeline and activity and delivers updates to protect team.
• Assists in the management, maintenance, and distribution of project schedules in applicable software.
• Monitors, tracks, and files large amounts of project documentation. Uploads and downloads deliverable documents to and from client systems. Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders.
• Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews. Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure.
• Coordinates project meetings including calendar scheduling, preparing or creating materials, publishing minutes, and maintaining documentation.
• Communicates basic issues, problems, or additional information to project managers and project stakeholders.
• Performs other duties as assigned.

What You’ll Need:

• Bachelor’s Degree, or
• Associate’s degree and 2 years of relevant experience, or
• In lieu of education, 4 years of relevant experience

What You’ll Bring:

• Strong proficiency in the Microsoft Office Suite , including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills, with the ability to prioritize multiple tasks.
• Ability to work independently and collaboratively in a fast-paced environment.

Visa sponsorship is not available for this position.

Locations:

Los Angeles, CA (LA International Airport)

The approximate pay range for Los Angeles Metro Area and Orange County, CA is $29.25 - $43.87. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.