Project Coordinator

Kinsley Group; Levittown (PA); On-site; USD 50,000 - 75,000; Full time

Job summary

Kinsley Group in Levittown, PA is seeking a Project Coordinator to support the Industrial PM team across all Industrial projects. You will help manage scope, margin, and timeline while collaborating with Inside Sales, Project Engineers, Sales Engineers, Project Managers, Finance, and Service.

This role serves as a liaison to customers and vendors, overseeing meetings, updates, change orders, invoicing, and delivery tracking to ensure on-time, on-budget project delivery.

Qualifications

• High school diploma or equivalent plus 2+ years of administrative support experience preferred.
• 3+ years project management or related sales experience with emphasis on equipment distribution.
• Excellent organizational, verbal and written communication and customer service skills.
• Ability to handle multiple priorities, work independently and as part of a team.
• Experience with Microsoft Office applications (Excel, Word, Outlook, and Great Plains).

Responsibilities

• Oversee project meetings, scope, timelines, budgets, and updates in CRM/Great Plains.
• Process change orders, cancellations, audits, and project closeouts.
• Customer and Vendor Relations; communicate with stakeholders; manage contracts, approvals, POs, and delivery tracking.
• Expedite approvals, resolve issues, and ensure vendor/customer alignment.
• Financial Management: Ensure accurate invoicing, process invoices and assist with credit/collections.
• Audit costs and elevate discrepancies; monitor inventory, shipments, and freight claims.

Skills

Project coordination

Communication

Customer service

Time management

Education

High school diploma or equivalent

Tools

Great Plains

CRM software

Microsoft Office Suite

Job description

Description

The Project Coordinator oversees assigned projects and supports the Industrial PM team with various tasks for all Industrial projects. They ensure the success of Industrial Sales by managing project scope, margin, and timeline, while collaborating with Inside Sales, Project Engineers, Sales Engineers, Project Managers, Finance, and Service. The role serves as a liaison to customers and vendors throughout the project lifecycle.

Essential Functions and Responsibilities:

• Oversee project meetings, scope, timelines, budgets, and updates in CRM/Great Plains.
• Process change orders, cancellations, audits, and project closeouts.
• Customer and Vendor Relations
• Communicate with stakeholders; manage contracts, approvals, POs, and delivery tracking.
• Expedite approvals, resolve issues, and ensure vendor/customer alignment.
• Financial Management
• Ensure accurate invoicing, process vendor/customer invoices, and assist with credit/collections.
• Audit costs and elevate discrepancies.
• Manage inventory, shipments, allocations, and freight claims.
• Monitor reports, dashboards, and emails; participate in weekly check-ins.
• Provide project-related support to Sales, Finance, and other departments.

Education and Qualifications:

• High school diploma or equivalent plus 2 or more years of experience in high level administrative support and data entry position preferred; a combination of work experience and education will be considered on a case-by-case basis.
• 3+ years project management (or related sales) experience with emphasis on equipment distribution
• Excellent organizational, verbal and written communication and customer service skills
• Ability to handle multiple priorities, work independently and as part of a team
• Experience with Microsoft Office applications (Excel, Word, Outlook, and Great Plains)

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.