Project Coordinator

Faith Technologies Inc; Lebanon (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Benefits package

Job summary

Faith Technologies, Inc. is hiring an Excellerate Project Coordinator to support Sales, Finance, Marketing, and Operations. The role handles billing, staff coordination, and document management, with a focus on accuracy and customer service.

Office duties include SharePoint/Viewpoint uploads, report processing, and preparation of proposals and invoices. Strong Excel and communication skills are essential for success in this role.

Qualifications

• Minimum 1–2 years of administrative experience or an Associate degree.
• High school diploma or GED required.
• Basic knowledge of electrical trade/construction preferred.

Responsibilities

• Generates billing from Excellerate to projects and assists with large tool rental billing.
• Assists with the general staffing of the department.
• Compiles needed information (materials, sheet submittals, manuals, etc.).
• Processes miscellaneous paperwork and reports (job cost, weekly pending projects, monthly WIP, time cards).
• Types and compiles miscellaneous documents (proposals, submittals, invoices).
• Provides excellent customer service to vendors, customers (internal/external), and field employees.
• Uploads documents into SharePoint and Viewpoint as needed.
• Assists Sales, Finance, Marketing, and Operations with administrative tasks.
• Orders and maintains office supplies and internal forms.
• Coordinates training classes and coordination of events.

Skills

Administrative support

Microsoft Office proficiency

Communication skills

Basic electrical knowledge

Education

High School Diploma or GED

Associate Degree

Tools

Microsoft Office Suite

Job description

You’ve discovered something special. A company that cares. Cares about leading the way in construction, engineering, manufacturing and renewable energy. Cares about redefining how energy is designed, applied and consumed. Cares about thoughtfully growing to meet market demands. And as “one of the Healthiest 100 Workplaces in America” is focused on the mind/body/soul of team members through our Culture of Care .The Excellerate Project Coordinator position provides overall assistance to various Excellerate functional areas, including but not limited to Sales, Finance, Marketing, and Operations. The ideal candidate must be proficient in the use of a PC and Microsoft Office Suite, and basic knowledge of electrical trade/construction is preferred.MINIMUM REQUIREMENTSEducation: High School Diploma or GEDExperience: 1 to 2 years of administrative experienceorEducation: Associate DegreeExperience: 3 to 6 months of administrative experienceTravel: NoneWork Schedule: This position works between the hours of 6 AM and 5 PM, Monday-Friday. Overtime may be required.KEY RESPONSIBILITIESGenerates billing from Excellerate to projects and assists with large tool rental billing.Provides assistance with the general staffing of department.Compiles needed information (i.e., material purchases, sheet submittals, operation & maintenance manuals, etc.).Processes miscellaneous paperwork and reports (i.e., job cost reports, weekly pending projects report, monthly WIP reports, and time cards).Types and compiles miscellaneous documents (i.e., proposals, submittals, invoices).Provides excellent customer service to vendors, customers (internal and external), and field employees.Uploads documents into SharePoint system and Viewpoint as needed.Assists the Sales, Finance, Marketing, and Operations departments with various administrative tasks as assigned.Orders and maintains office supply and internal forms.Designs, prepares and maintains spreadsheets using basic mathematical calculations and Excel functions.Creates and maintains procedure manuals and other related documentation.Supports the perpetual inventory system and general ledger by processing inventory transfers, reviewing transactions for accuracy and assisting in inventory counts.Maintains the schedule of conference and training rooms, if applicable.Assists in the coordination of training classes.Oversees coordination of special events (i.e., Branch Meetings, Trainings, lunches, etc.).Coordinates reception/phone coverage as needed.Assists with employee relations, as needed.Assists with the coordination of shop and deliveries incoming and outgoing.Performs other related duties as required and assigned.PRODUCTIONPrint and compile work order documentation for the production floor.Print and distribute shipping documentation for work orders leaving Excellerate.Collects Excellerate performance data and coordinates the distribution and display of the data.Produce and coordinate the distribution of Brady labels for internal and external customersTRAININGConduct and document completion of New Employee Orientation for all employees new to Excellerate.Document, and keep updated, a training record of all completed training in the department.Keep the department training matrix up to date.Assist supervisors or production leads with creating and updating task specific Work Instructions (or job aids) for production.Additional functions and requirements may be assigned by supervisors as deemed appropriate.Actively participates in Faith’s hiring referral and mentoring program, as appropriate.The job description and responsibilities described are intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as a comprehensive list of all functions, responsibilities, skills or abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.How Does FTI Give YOU the Chance to Thrive?If you’re energized by new challenges, FTI provides you with many opportunities. Joining FTI opens doors to redefine what’s possible for your future.Once you’re a team member, you’re supported and provided with the knowledge and resources to achieve your career goals with FTI. You’re officially in the driver’s seat of your career, and FTI’s career development and continued education programs give you opportunities to position yourself for success.FTI is a “merit to the core” organization. We recognize and reward top performers, offering competitive, merit-based compensation, career path development and a flexible and robust benefits package.Benefits are the Game-ChangerWe provide industry-leading benefits as an investment in the lives of team members and their families. You’re invited to review the full list of FTI benefits available to regular/full-time team members. Start here. Grow here. Succeed here. If you’re ready to learn more about your career with FTI, apply today!Faith Technologies, Inc. is an Equal Opportunity Employer – veterans/disabled.Employment is contingent upon successfully passing a background and drug test