Project Coordinator

Holmes US; Lancaster (CA); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Hybrid work model

Pet insurance

Comprehensive benefits

401(k) retirement savings

Paid time off

Job summary

Holmes US in California seeks a detail-focused Project Coordinator to be the financial backbone of multiple project teams. You will drive accurate budgeting, forecasting, invoicing, and reporting while collaborating with Principals and PMs to optimize performance.

You’ll manage schedules and data, support governance, and embed streamlined processes using Vantagepoint and Power BI. If you excel at numbers, communicate clearly, and uphold integrity, apply to join our international design firm.

Qualifications

• Bachelor's degree in business, accounting, or related field.
• Experience as Project Coordinator, Administrator, or Accountant in an AEC context is ideal.
• Strong numerical and analytical skills with advanced Excel proficiency.
• Experience with project accounting systems such as Vantagepoint.
• Proficiency in Power BI and MS Office; excellent written and verbal communication.
• Ability to manage multiple projects with strong time management and integrity.

Responsibilities

• Act as financial eyes and ears across a portfolio of projects.
• Partner with Principals and PMs to optimize project performance.
• Drive project setup, financial reporting, forecasting, and invoicing.
• Monitor project health via data analysis and identify trends.
• Manage accounts receivable and support cash flow outcomes.
• Champion project management systems and embed efficient processes.

Skills

Advanced Excel

Data analysis

MS Office Suite

Power BI

Financial reporting

Education

Bachelor's degree in Business Administration

Accounting or related field

Tools

Vantagepoint

Job description

Be the Heartbeat of Project Success as a Project Coordinator!

Are you a detail-oriented professional who thrives on bringing order to complexity? We're seeking a talented Project Coordinator to serve as the financial and administrative backbone of our project teams. If you're passionate about data-driven insights, love streamlining processes, and want to directly impact project profitability and success, this is your opportunity!

Who We Are:

We're Holmes US - an international design firm where engineering meets innovation! With offices across the West Coast and roots in New Zealand, we're known for pushing boundaries and asking "why not?" when others say "impossible."

Your Journey as a Project Coordinator:

• Serve as the financial eyes and ears across a portfolio of exciting projects
• Partner with Principals, Project Managers, and senior leaders to optimize project performance
• Drive accurate project setup, financial reporting, revenue forecasting, and invoicing
• Monitor project health through data analysis, identifying trends and red flags early
• Manage accounts receivable and support strong cashflow outcomes
• Champion our project management systems (Vantagepoint) and embed efficient processes
• Prepare insightful financial reports that inform better business decisions
• Coordinate project governance, close-out activities, and contract compliance
• Lighten the administrative load for project teams while building trust and credibility
• Maybe even pick up some Māori words from our Kiwi colleagues!
  

You'll Thrive Here If You Have:

• Bachelor's degree in Business Administration, Accounting, or related field
• Experience as a Project Coordinator, Project Administrator, or Project Accountant (AEC industry ideal!)
• Strong numerical and analytical skills with advanced Excel proficiency
• Experience with project accounting systems (Vantagepoint or similar)
• Proficiency in MS Office Suite (PowerPoint, Word); Power BI experience preferred
• Excellent written and verbal communication skills
• Understanding of project management methodologies and financial practices
• Ability to juggle multiple projects with strong time management and prioritization
• Problem-solving mindset with high integrity and discretion
• Relationship-building skills and customer-focused approach
  

Why You'll Love It Here:

Impact & Influence

• Be at the heart of project delivery and financial success
• Work across diverse, exciting projects and sectors
• Partner directly with senior leaders and project teams
• Shape and improve commercial processes firmwide

Growth & Development

• Become a super user of cutting-edge project systems
• Build deep financial and commercial acumen
• Collaborate with Project Coordinators across Holmes offices
• Contribute to strategic initiatives and business planning

The Good Stuff

• Flexible hybrid work environment
• Comprehensive benefits (including pet insurance!)
• Genuine work-life balance
• Collaborative, supportive culture
• Regular team events and activities
  

Benefits Offered:

Depending on your employment status, benefits may include:

• Hybrid work model
• Comprehensive Medical, Dental, Vision, Life, AD&D, Short-term and Long-term Disability and other voluntary plans
• Flexible Spending Accounts for Medical & Childcare
• Health Savings Account
• Employee Assistance Program
• Paid Time off - Vacation, Sick, Personal Leave, Family Leave for new parents, and Community Service time
• Paid Holidays
• Pre-Tax Commuter Transit
• 401(k) retirement savings with Company contribution
• Company sponsored events
• Diversity / Inclusion programs and initiatives

Compensation

Estimated at $75,000 - $85,000 starting annually as a non-exempt (hourly) employee + biannual profit share bonus potential. Overtime eligible. Compensation will be commensurate with experience / skills and location.

Our Commitment:

At Holmes, we believe in building teams as diverse as the communities we serve. We provide equal support and opportunities for all our people to thrive, grow, and develop. Dream big - we'll help you get there!

Ready to join a team where your analytical skills drive project success and your attention to detail makes all the difference? If you're passionate about turning data into insights and supporting teams to deliver exceptional work, apply now and help us build our next chapter!