Project Coordinator

Addison Group; Lake Zurich (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Onsite office

Snacks available

Cafeteria

Upgraded workspaces

Job summary

Addison Group is seeking a Project Coordinator to support its growing biotechnology and medical device client, focusing on product marketing materials lifecycle and process efficiency.

You will organize assets, coordinate reviews, translations, and publishing while partnering with Marketing, Product Management, Legal, and Regulatory teams. This role offers a fully onsite environment and opportunities to work with global teams.

Qualifications

• Minimum 3 years of project coordination experience, preferably in Product Marketing.
• Strong organizational skills with ability to manage deadlines and details.
• Experience coordinating across regions or international teams is a plus.

Responsibilities

• Coordinate movement of marketing materials through review/workflow.
• Organize and maintain digital marketing assets and version control.
• Track material status from development to publication or renewal.
• Collaborate with Marketing, Product Management, Legal, QA, Regulatory and others.
• Coordinate translations with regional/international teams.
• Maintain records in content management systems and Vodori when applicable.
• Support vendor communication for translation and content management.
• Maintain project timelines and status updates across initiatives.
• Ensure approved, current materials are accessible to teams.

Skills

Project coordination

Organizational skills

Cross-regional coordination

Communication with international teams

Data & timelines management

Microsoft Office

Vodori

CRM familiarity

Education

Bachelor's degree

Tools

Microsoft Office

Vodori

Salesforce (CRM)

Job description

Monday–Friday, 8:00 AM–5:00 PM, with a one-hour lunch

This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Addison Group is partnering with a growing organization in the biotechnology and medical device industry to identify a highly organized Project Coordinator to support high performing Product Marketing team. This individual will play an important role in managing marketing content and ensuring materials move efficiently through established review, approval, translation, and publishing processes.

Job Description:

The Project Coordinator will support the operational side of Product Marketing by overseeing the lifecycle of a variety of marketing and product-related materials. This is a process-driven role requiring strong organizational skills, attention to detail, and the ability to manage multiple projects and deadlines simultaneously. You will help ensure marketing assets are properly organized, reviewed, approved, updated, translated, and distributed to the appropriate internal and global teams. The role involves coordinating workflows, maintaining documentation, tracking timelines, and ensuring that the most current and approved versions of materials are available for use.

Key Responsibilities:

• Coordinate the movement of product marketing materials through established review and approval workflows.
• Organize and maintain digital marketing assets, including version control and documentation.
• Track the status of materials from initial development through approval, publication, renewal, or retirement.
• Partner with teams such as Marketing, Product Management, Legal, Quality, Regulatory, and other internal stakeholders to facilitate timely approvals.
• Work with regional and international teams to support review and approval of translated materials.
• Maintain accurate records within digital asset and content management systems, including Vodori when applicable.
• Support vendor communication and administrative activities related to translation and content management.
• Maintain project timelines, status updates, and supporting documentation across multiple concurrent initiatives.
• Help ensure approved and current materials are accessible to the appropriate teams.

Qualifications:

• Minimum 3 years project coordination experience, Product Marketing or Marketing team is strongly preferred.
• Strong organizational and project management skills with the ability to manage numerous details and deadlines.
• Experience working with international teams or coordinating projects across multiple regions is a plus.
• Ability to communicate and collaborate effectively with international stakeholders across different time zones.
• Comfortable working with data, timelines, workflow processes, and multiple technology platforms.
• Proficiency with Microsoft Office Suite and Vodori is a plus.
• Familiarity with Salesforce or other CRM, content management, or internal business systems is helpful.
• Bachelor's degree preferred.
• 100% onsite schedule, beautiful office with snacks, cafeteria and upgraded work spaces.
• Training will be provided
• Collaborative and friendly team
• Opportunity to support a global Product Marketing organization.
• Exposure to cross-functional teams, including Marketing, Product, Quality, Regulatory, and R&D.
• Opportunity to develop experience in content operations, digital asset management, and global workflow coordination.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.