Project Coordinator

ARCO Design/Build; King of Prussia (PA); On-site; USD 42,000 - 64,000; Full time

Job summary

ARCO Design/Build in King of Prussia, PA is seeking an organized Administrative Professional to support a team of Construction Project Managers. You will help keep projects on track, manage documentation, and coordinate communications with vendors and clients.

The role requires 2-5 years of project administration experience, strong Microsoft Office skills, and familiarity with Procore. On-site work in King of Prussia, PA is expected. ARCO promotes a dynamic, culture-driven environment.

Qualifications

• 2-5 years of related project administration experience; construction industry experience a plus.
• Strong computer skills; working knowledge of Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Prepare forms (Subcontracts, Purchase Orders, Change Orders, Professional Service Agreements, transmittals) as directed by Project Managers.
• Provide drawing management support: filing, printing, drawing logs, FTP site, Procore, file jobsite photos.

Skills

MS Office

Detail oriented

Communication

Tools

Procore

Vista

Egnyte

Job description

Are you ultra-organized and detail oriented?Do you take a proactive approach and like to stay one step ahead? Do you want to be part of an amazing office culture with a successful and rapidly growing organization?

If the answer is, “Yes!” then we have an opportunity that will impress you. Who are we? We are ARCO, The Design/Build Experts.

We are looking for an energetic administrative professionalto join our team in King of Prussia, PA. You’ll support a team of Construction Project Managers and have an integral role in keeping our projects running smoothly!

• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, Professional Service Agreements, and transmittals)
• Provide drawing management support including filing, printing, drawing logs, maintaining FTP site and Procore, filing jobsite photos
• Event Planing/Coordination, such as ground breaking events and some office events, as needed
• Assist Project Managers with proposals as needed. This may include typing up proposal letters, outline specifications and assembling proposal books
• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
• Maintain various lists for Project Managers including job list for each region, subcontract tracking lists
• Typing/preparing various items such as letters, bid instructions, memos, proposals, outline specifications, and expense reports as needed
• Make travel arrangements when necessary
• Take a lead role in upholding our work hard/play hard company culture
• Back up front desk and reception
• 2-5 years of related project administration experience, construction industry experience a plus
• Strong computer skills are essential. Must have working knowledge of Microsoft Suite (Outlook, Word, and Excel)
• Ability to complete tasks in a timely manner and on schedule with minimal oversight and direction
• Experience working in Vista, Procore or similar accounting/ERP system preferred
• Experience with document management within a file-sharing system, Egnyte would be ideal (dropbox, sharepoint, onedrive, etc.) preferred

MAKE YOUR MOVE

We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 7,500 design-build projects nationwide. We ranked #9 on ENR’s Design-Build Firms list and #34 on ENR's Top 400 Contractors list of 2026. Most importantly, our clients like us, trust us, and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person who can make a difference at ARCO? If the answer is “Yes!” we look forward to meeting you.

ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO’s Human Resources team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers. Agencies must have a fully executed vendor agreement in place as well as written approval to submit candidates from an ARCO TA Manager for a specific position before submitting candidates.

LEGAL DISCLAIMER

As set forth in ARCO Design/Build’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.