Construction Project Coordinator

Arco1; New York (NY); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

ARCO, The Design/Build Experts, seeks an energetic administrative professional to support Construction Project Managers in New York City. You will help keep projects running smoothly by handling subcontracts, change orders, and documentation, while coordinating events and travel as needed.

The role requires 2–5 years of project administration experience, strong MS Office skills, and familiarity with Procore or similar ERP systems.

Qualifications

• 2-5 years of related project administration experience, construction industry experience a plus.
• Strong computer skills required; working knowledge of Microsoft Suite (Outlook, Word, Excel).
• Experience with Vista, Procore or similar accounting/ERP system preferred.
• Experience with document management within a file-sharing system (Egnyte, Dropbox, SharePoint, OneDrive, etc.) preferred.

Responsibilities

• Prepare subcontracts, purchase orders, change orders, professional service agreements, and transmittals.
• Provide drawing management support: filing, printing, drawing logs, FTP site and Procore upkeep, site photos.
• Coordinate events such as ground-breakings and office events as needed.
• Assist with proposals: letter typing, outline specs, and proposal books.
• Answer phones and coordinate vendor/customer communications during PM absence.
• Maintain project manager lists: region job lists, subcontract tracking lists.
• Type letters, bid instructions, memos, proposals, specs, and expense reports.
• Arrange travel when necessary.
• Uphold the company culture of work hard/play hard.
• Back up front desk and reception.

Skills

Project administration

Microsoft Excel

Microsoft Word

Outlook

Tools

Procore

Egnyte

Vista

Job description

Are you ultra-organized and detail oriented?Do you take a proactive approach and like to stay one step ahead? Do you want to be part of an amazing office culture with a successful and rapidly growing organization?

If the answer is, “Yes!” then we have an opportunity that will impress you. Who are we? We are ARCO, The Design/Build Experts.

We are looking for an energetic administrative professional to join our team in New York City. You’ll support a team of Construction Project Managers and have an integral role in keeping our projects running smoothly!

• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, Professional Service Agreements, and transmittals)
• Provide drawing management support including filing, printing, drawing logs, maintaining FTP site and Procore, filing jobsite photos
• Event Planning/Coordination, such as ground breaking events and some office events, as needed
• Assist Project Managers with proposals as needed. This may include typing up proposal letters, outline specifications and assembling proposal books
• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
• Maintain various lists for Project Managers including job list for each region, subcontract tracking lists
• Typing/preparing various items such as letters, bid instructions, memos, proposals, outline specifications, and expense reports as needed
• Make travel arrangements when necessary
• Take a lead role in upholding our work hard/play hard company culture
• Back up front desk and reception

Qualifications

• 2-5 years of related project administration experience, construction industry experience a plus
• Strong computer skills are essential. Must have working knowledge of Microsoft Suite (Outlook, Word, and Excel)
• Ability to complete tasks in a timely manner and on schedule with minimal oversight and direction
• Experience working in Vista, Procore or similar accounting/ERP system preferred
• Experience with document management within a file-sharing system, Egnyte would be ideal (dropbox, sharepoint, onedrive, etc.) preferred

This represents typical base compensation for the role. Candidates with extensive experience may exceed this range. In addition to base salary, the role is eligible to receive discretionary bonus compensation based on individual and company performance.

Pay Range

$70,000 - $75,000 USD

MAKE YOUR MOVE

We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 7,500 design-build projects nationwide. We ranked #9 on ENR’s Design-Build Firms list and #34 on ENR's Top 400 Contractors list of 2026. Most importantly, our clients like us, trust us, and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person who can make a difference at ARCO? If the answer is “Yes!” we look forward to meeting you.

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in ARCO Companies’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.