Project Coordinator

Coalesce Management Consulting; Kentucky; On-site; USD 55,000 - 75,000; Full time

Job summary

Coalesce Management Consulting is seeking a Project Coordinator to provide administrative support for a portfolio of utility capital projects. You will work closely with Project Managers, Engineers, Construction teams, and external stakeholders to coordinate activities, maintain documentation, track schedules, and help drive projects through the lifecycle.

The ideal candidate is highly organized, detail-oriented, and able to support multiple concurrent Substation projects in a fast-paced

Qualifications

• 3+ years of Project Coordinator experience on utility capital projects.
• Direct Substation project coordination experience in electric utilities.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with project management or tracking software.
• Ability to prioritize multiple assignments under deadlines.
• Ability to work with cross-functional technical teams.

Responsibilities

• Coordinate project activities and track milestones.
• Maintain project documentation and records.
• Prepare meeting agendas, minutes, and action items.
• Schedule meetings with stakeholders.
• Support procurement by coordinating with vendors and tracking POs.
• Provide regular status updates and dashboards.
• Assist with document control and version management.
• Ensure compliance with safety and regulatory standards.
• Assist with material logistics for schedules and field execution.

Skills

Project coordination

Cross-functional teamwork

Attention to detail

Verbal and written communication

Multitasking

Tools

Microsoft Office Suite

Project management software

Job description

Position Summary

The Project Coordinator will provide administrative support for a portfolio of utility capital projects. Working closely with Project Managers, Engineers, Construction teams, and external stakeholders, this individual will be responsible for coordinating project activities, maintaining project documentation, tracking schedules, and ensuring projects progress efficiently throughout the project lifecycle. The ideal candidate is highly organized, detail-oriented, and experienced supporting multiple concurrent utility projects in a fast-paced environment. Support Project Managers and Engineers with planning, scheduling, and coordinating Substation project activities. Track project milestones, deliverables, and action items to ensure projects remain on schedule. Coordinate cross-functional communication between Engineering, Construction, Procurement, and other project stakeholders. Monitor project progress and proactively identify items requiring follow-up or escalation. Prepare, organize, maintain, and distribute project documentation, reports, meeting materials, and project records. Ensure project files are current, accurate, and maintained in accordance with company standards. Assist with document control and version management throughout the project lifecycle. Schedule project meetings and stakeholder discussions. Prepare meeting agendas and supporting documentation. Record meeting minutes and distribute action items. Track action items through completion and provide status updates. Support procurement activities by coordinating with vendors and suppliers. Track purchase orders, material deliveries, and equipment status. Assist with material logistics to support project schedules and field execution. Monitor project schedules and provide regular status updates to Project Managers and stakeholders. Assist in identifying schedule risks, delays, or resource constraints. Prepare reports and dashboards to support project visibility and decision-making. Support compliance with company policies, safety requirements, and regulatory standards. Assist with project audits and documentation reviews as required. Provide general administrative and logistical support to the Substation Project team.

Required Qualifications

Minimum 3+ years of Project Coordinator experience supporting utility capital projects. Direct experience coordinating Substation projects within the electric utility industry. Strong organizational skills with exceptional attention to detail. Excellent written and verbal communication skills. Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint). Experience using project management or project tracking software. Ability to prioritize multiple assignments while managing competing deadlines. Ability to work effectively with cross-functional technical teams.

CMC is an equal opportunity employer. We welcome applications from individuals of all ages and backgrounds and assess candidates solely on merit, skills, and potential. No terminology in this advert is intended to discriminate in any way. We welcome applications/enquiries from individuals of all backgrounds and are committed to providing equal access to employment opportunities across all regions in which we operate.