Project Coordinator

Jobtailor; Jefferson City (MO); On-site; USD 40,000 - 56,000; Full time

Job summary

Jobtailor seeks a detail-oriented Project Coordinator in Jefferson City, MO to manage grant-funded project schedules, track deliverables, and maintain dashboards. You will coordinate with engineers, permitting teams, and contractors, ensuring on-time milestones and accurate reporting.

Ideal candidates will have 2+ years in project coordination, strong MS Office skills, and ability to manage multiple streams. Travel up to 10% may be required.

Qualifications

• High school diploma or GED required.
• 2+ years in project coordination or admin support.
• Proficiency with MS Office Suite, esp. Excel, Word, Outlook.
• Experience with project tracking tools (MS Project/Smartsheet).
• Strong organizational and detail-oriented skills.
• Excellent written and verbal communication.
• Self-motivated with ability to manage multiple streams and deadlines.
• Travel up to 10%.

Responsibilities

• Maintain and update master project schedules for grant-funded projects.
• Track engineering deliverables, permitting progress, construction activity, and turnover milestones.
• Track construction contractor progress including mainline build, splicing, testing, and closeout.
• Flag overdue or at-risk deliverables and milestones.
• Maintain project dashboards for schedule performance, deliverable status, and construction completion.
• Track change orders, scope modifications, and schedule revisions.
• Coordinate information flow among project and construction leadership, permitting teams, engineering firms, and contractors.
• Follow up on design deliverables, permitting submittals, inspection reports, as-built packages, production logs, invoices, and closeout deliverables.
• Route submittals, RFIs, design review comments, and approval requests.
• Schedule project meetings, prepare agendas, and capture minutes and action items.
• Maintain action-item logs and drive closure.
• Process and log invoices; verify amounts against contracts, SOWs, and approved change orders.
• Track payment status, expenditures, budgets, variances, and cost forecasts.
• Support grant reimbursement submissions, progress reports, milestone certifications, and compliance documentation.
• Maintain organized, auditable project records and support audit preparation.
• Consolidate construction production reports and update progress trackers.
• Track route miles, strand miles, splicing, testing, make-ready completion, and permitting status.
• Prepare construction progress summaries highlighting trends, variances, and areas requiring attention.

Skills

Project Coordination

Attention to detail

Organizational skills

Communication skills

Independent work

Proactive follow-up

Travel readiness

Education

High school diploma or GED

Tools

Microsoft Project

Smartsheet

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

• Maintain and update master project schedules for grant-funded projects


• Track engineering deliverables, permitting progress, construction activity, and turnover milestones


• Track construction contractor progress including mainline build, splicing, testing, and closeout


• Flag overdue or at-risk deliverables and milestones


• Maintain project dashboards for schedule performance, deliverable status, and construction completion


• Track change orders, scope modifications, and schedule revisions


• Coordinate information flow among project and construction leadership, permitting teams, engineering firms, and contractors


• Follow up on design deliverables, permitting submittals, inspection reports, as-built packages, production logs, invoices, and closeout deliverables


• Route submittals, RFIs, design review comments, and approval requests


• Schedule project meetings, prepare agendas, and capture minutes and action items


• Maintain action-item logs and drive closure


• Process and log invoices; verify amounts against contracts, SOWs, and approved change orders


• Track payment status, expenditures, budgets, variances, and cost forecasts


• Support grant reimbursement submissions, progress reports, milestone certifications, and compliance documentation


• Maintain organized, auditable project records and support audit preparation


• Consolidate construction production reports and update progress trackers


• Track route miles, strand miles, splicing, testing, make-ready completion, and permitting status


• Prepare construction progress summaries highlighting trends, variances, and areas requiring attention

Requirements

• High school diploma or GED


• Minimum 2 years of experience in project coordination, administrative support, or operations support


• Strong proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook


• Experience with project tracking tools or scheduling software (e.g., Microsoft Project, Smartsheet, or equivalent)


• Excellent organizational skills with strong attention to detail and ability to manage multiple concurrent tracking streams and deadlines


• Strong written and verbal communication skills


• Ability to work independently and proactively follow up on open items


• Travel up to ten percent


• Preferred: Experience supporting project management in telecom, broadband, or utility construction environments


• Preferred: Familiarity with OSP fiber optic construction terminology, project phases, and deliverables


• Preferred: Experience with BEAD, RDOF, ReConnect, CAF, or other government-funded broadband deployment programs


• Preferred: Experience with grant compliance documentation, reporting, and reimbursement processes


• Preferred: Familiarity with invoice processing, budget tracking, and basic cost reporting


• Preferred: CAPM certification or coursework toward PMP

Core Competencies

Demonstrates strong project coordination capabilities, including maintaining project schedules, tracking deliverables, and managing compliance documentation. Proficient in utilizing project tracking tools and Microsoft Office Suite to support project management in telecom and utility construction environments.

Highest-signal resume keywords

• Project Coordination


• Microsoft Office Suite Proficiency


• Project Tracking Tools Experience


• Grant Compliance Documentation


• Organizational Skills

Hard Skills

• Project Scheduling


• Deliverable Tracking


• Budget Tracking


• Invoice Processing


• Change Order Management


• Construction Progress Reporting


• RFI Routing


• Action Item Management


• Cost Forecasting


• Permitting Status Tracking

Soft Skills

• Strong Attention to Detail


• Excellent Communication Skills


• Ability to Work Independently


• Proactive Follow-Up


• Organizational Skills

Certifications & Qualifications

• CAPM Certification


• Coursework Toward PMP

Industry Keywords

• Telecom Construction


• Broadband Deployment


• Utility Construction


• OSP Fiber Optic Construction


• Government-Funded Programs

Tools & Technologies

• Microsoft Project


• Smartsheet


• Microsoft Excel


• Microsoft Word


• Microsoft Outlook