Project Coordinator

Jobtailor; Klamath Falls (OR); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor is seeking a detail-oriented Project Coordinator to support grant-funded telecom and utility construction projects in Oregon. You will maintain schedules, track milestones, manage deliverables, and coordinate among project leaders, permitting managers, engineering firms, and contractors.

The role emphasizes compliance, budgeting, invoicing, and grant reporting. Candidates should have 2+ years coordinating similar work, strong Microsoft Office skills, experience with MS Project or

Qualifications

• High school diploma or GED required; associate or bachelor’s degree preferred.
• Minimum 2 years of experience in project coordination, administrative support, or operations support.
• Preferably experience in telecom, broadband, construction, or engineering.
• Strong proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience with project tracking tools or scheduling software, such as Microsoft Project, Smartsheet, or equivalent.
• Excellent organizational skills and strong attention to detail.
• Ability to manage multiple concurrent tracking streams and deadlines.
• Strong written and verbal communication skills.
• Ability to travel up to 10%.

Responsibilities

• Maintain and update master project schedules for grant-funded projects.
• Track design, permitting, construction, and turnover milestones.
• Track engineering deliverables, construction progress, change orders, scope modifications, and schedule revisions.
• Flag overdue or at-risk deliverables and milestones to the Project Manager and Construction Manager.
• Maintain project dashboards for schedule performance, deliverable status, and construction completion.
• Coordinate information flow among project and construction leadership, permitting managers, engineering firms, and contractors.
• Follow up on design deliverables, permitting submittals, inspection reports, as-built packages, production logs, pay applications, and closeout deliverables.
• Route submittals, RFIs, design review comments, and approval requests while tracking response timelines.
• Schedule project meetings, prepare agendas, capture minutes and action items, and maintain action item logs.
• Process and log invoices; verify amounts against contracts, SOWs, and approved change orders.
• Track payment status, project expenditures, budgets, variances, and cost forecasts.
• Ensure expenditures are categorized and documented for grant reimbursement submissions.
• Maintain organized, auditable project records and assist with grant reports, milestone certifications, compliance documentation, and reimbursement requests.
• Track grant reporting deadlines and flag compliance risks.
• Support audit preparation.
• Consolidate construction production reports and update trackers for route miles, strand miles, splicing, testing, and make-ready completion.
• Track permitting status and update schedules when approvals or rejections affect construction sequencing.
• Maintain construction documentation files and prepare progress summaries highlighting trends, variances, and areas requiring attention

Skills

Project Coordination

MS Office Proficiency

Project Tracking Tools

Grant Compliance

Telecom Construction Knowledge

Education

Associate or Bachelor's degree preferred

Tools

Microsoft Project

Smartsheet

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

• Maintain and update master project schedules for grant-funded projects
• Track design, permitting, construction, and turnover milestones
• Track engineering deliverables, construction progress, change orders, scope modifications, and schedule revisions
• Flag overdue or at-risk deliverables and milestones to the Project Manager and Construction Manager
• Maintain project dashboards for schedule performance, deliverable status, and construction completion
• Coordinate information flow among project and construction leadership, permitting managers, engineering firms, and contractors
• Follow up on design deliverables, permitting submittals, inspection reports, as-built packages, production logs, pay applications, and closeout deliverables
• Route submittals, RFIs, design review comments, and approval requests while tracking response timelines
• Schedule project meetings, prepare agendas, capture minutes and action items, and maintain action item logs
• Process and log invoices; verify amounts against contracts, SOWs, and approved change orders
• Track payment status, project expenditures, budgets, variances, and cost forecasts
• Ensure expenditures are categorized and documented for grant reimbursement submissions
• Maintain organized, auditable project records and assist with grant reports, milestone certifications, compliance documentation, and reimbursement requests
• Track grant reporting deadlines and flag compliance risks
• Support audit preparation
• Consolidate construction production reports and update trackers for route miles, strand miles, splicing, testing, and make-ready completion
• Track permitting status and update schedules when approvals or rejections affect construction sequencing
• Maintain construction documentation files and prepare progress summaries highlighting trends, variances, and areas requiring attention

Requirements

• High school diploma or GED required; associate or bachelor’s degree preferred
• Minimum 2 years of experience in project coordination, administrative support, or operations support
• Preferably experience in telecom, broadband, construction, or engineering
• Strong proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook
• Experience with project tracking tools or scheduling software, such as Microsoft Project, Smartsheet, or equivalent
• Excellent organizational skills and strong attention to detail
• Ability to manage multiple concurrent tracking streams and deadlines
• Strong written and verbal communication skills
• Ability to work independently and proactively follow up on open items without constant direction
• Ability to travel up to 10%
• Preferred: experience supporting project management in telecom, broadband, or utility construction environments
• Preferred: familiarity with OSP fiber optic construction terminology, project phases, and deliverables, including HLD, MLD, as-builts, splicing, and testing
• Preferred: experience with BEAD, RDOF, ReConnect, CAF, or other government-funded broadband deployment programs
• Preferred: experience with grant compliance documentation, reporting, and reimbursement processes
• Preferred: familiarity with invoice processing, budget tracking, and basic cost reporting
• Preferred: CAPM certification or coursework toward PMP
• Alignment with Stimulus Technologies’ core values

Core Competencies

Demonstrates strong project coordination capabilities with a focus on tracking deliverables, managing schedules, and ensuring compliance with grant requirements. Proficient in utilizing project tracking tools and maintaining organized documentation to support project management in telecom and construction environments.

Highest-signal resume keywords

• Project Coordination
• Microsoft Office Suite Proficiency
• Project Tracking Tools Experience
• Grant Compliance Documentation
• Telecom Construction Knowledge

ATS Optimization Keywords

Hard Skills

• Project Coordination
• Budget Tracking
• Invoice Processing
• Schedule Management
• Change Order Tracking
• Deliverable Tracking
• Compliance Documentation
• Cost Reporting
• Construction Documentation
• Grant Reporting

Soft Skills

• Excellent Organizational Skills
• Strong Attention to Detail
• Strong Written Communication
• Strong Verbal Communication
• Ability to Work Independently

Certifications & Qualifications

• CAPM Certification
• Coursework Toward PMP

Industry Keywords

• Telecom
• Broadband
• Construction
• Engineering
• OSP Fiber Optic Construction
• HLD
• MLD
• BEAD
• RDOF
• ReConnect

Tools & Technologies

• Microsoft Project
• Smartsheet
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook