Project Coordinator

Baxter and Woodman Inc; Jacksonville (FL); On-site; USD 40,000 - 50,000; Full time

Job summary

Baxter and Woodman Inc. in Jacksonville, FL seeks a Project Coordinator to support the Land Development team with planning, coordination, permitting, documentation and client service activities. The candidate will help ensure land development projects move efficiently through planning, design and permitting by providing administrative, technical and coordination support.

Hours vary by project needs. Education requirement: High School Diploma; 3+ years of relevant experience; strong writing,

Qualifications

• High School Diploma
• 3+ years of relevant work experience
• Experience with grant writing assistance, research, project coordination, contract administration, or consulting support services.
• Strong writing, editing, research, documentation, and organizational skills.
• Ability to prepare grant applications, budgets, and project reports.
• Proficiency with Microsoft Office Suite, Teams, Adobe Acrobat, and project management software.
• Strong communication and stakeholder coordination skills.
• Ability to travel to various sites as needed (own transportation).

Responsibilities

• Conduct feasibility evaluations, due diligence, existing conditions assessments, and regulatory research while developing preliminary project schedules, budgets, funding strategies, and implementation plans.
• Coordinate permitting, entitlement, and agency approval processes by managing submissions, tracking review progress, monitoring regulatory requirements, and facilitating communication between project teams, clients, consultants, and regulatory agencies as requested.
• Organize and maintain project documentation, schedules, records, correspondence, project tracking systems, knowledge management resources while supporting quality assurance, quality control, standards development, and process improvements as requested.
• Prepare technical reports, research summaries, presentations, stakeholder communications; coordinate project and client meetings; monitor project budgets and performance metrics; and support business development, funding strategies, and departmental operational objectives.

Skills

Project coordination

Grant writing

Research

Documentation

Stakeholder communication

Travel readiness

Budget reporting

Education

High School Diploma

Tools

Microsoft Office Suite

Teams

Adobe Acrobat

Project management software

Job description

Career Opportunities with Baxter and Woodman Inc

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Why you should join our team! Why Baxter & Woodman?

About the role, Your Impact

The Project Coordinator supports the Land Development team by assisting with project planning, coordination, permitting, documentation, and client service activities as needed.

The candidate will help ensure land development projects move efficiently through the planning, design, and permitting phases by providing administrative, technical, and coordination support. The role is ideal for someone looking to build expertise in land development while helping deliver high-quality projects and exceptional client service. The hours for this position vary week to week based on project needs.

What your day-to-day will look like

• Conduct site feasibility evaluations, due diligence reviews, existing conditions assessments, and regulatory research while developing preliminary project schedules, budgets, funding strategies, and implementation plans to support project initiation and decision‑making as requested.
• Coordinate permitting, entitlement, and agency approval processes by managing submissions, tracking review progress, monitoring regulatory requirements, and facilitating communication between project teams, clients, consultants, and regulatory agencies as requested.
• Organize and maintain project documentation, schedules, records, correspondence, project tracking systems, knowledge management resources while supporting quality assurance, quality control, standards development, and process improvements as requested.
• Prepare technical reports, research summaries, presentations, stakeholder communications; coordinate project and client meetings; monitor project budgets and performance metrics; and support business development, funding strategies, and departmental operational objectives.

Education Requirement

• High School Diploma

Must-haves, what you will bring

• 3+ years of relevant work experience
• Experience with grant writing assistance, research, project coordination, contract administration, or consulting support services.
• Strong writing, editing, research, documentation, and organizational skills.
• Ability to prepare grant applications, budgets, and project reports.
• Proficiency with Microsoft Office Suite, Teams, Adobe Acrobat, and project management software.
• Strong communication and stakeholder coordination skills.
• Ability to manage multiple priorities and meet deadlines in a consulting environment. Ability to administer the work of subconsultants.
• Ability to work collaboratively with in‑house staff, developers, designers, and public officials.
• Ability to travel to various sites as needed (own transportation).

Preferred Qualifications

Compensation:

The pay range is from $29.00 to $36.00 an hour. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, and certifications.

You matter! Our outstanding benefits -

At our organization, we prioritize the holistic well-being of our employees through a comprehensive range of benefits. This commitment is evident in our healthcare offerings, including medical, dental, and vision plans, alongside an Employee Assistance Program and dedicated benefit advisors for personalized support. Financial well-being is enhanced through our financial planning program, life and disability insurance, tax savings plans, and coverage for accidents, and cancer. Balancing work and life, we provide generous paid time off, paid holidays, parental leave, and varied schedules. Additionally, we lead the industry by offering 401k plans, supported by expert financial advisors, and an Employee Stock Ownership program, ensuring our employees are not just part of a workplace but a thriving, supportive community dedicated to their well-being, financial security, and happiness.

Baxter & Woodman is an equal opportunity - Vet/Disability employer.