Project Coordinator

INTREN, LLC; Indianapolis (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

Intren is seeking a detail-oriented Project Coordinator to support planning, construction, and close-out activities under the direction of the Assistant Project Manager, Project Manager, or Senior Project Manager. You will enter estimates, maintain files, generate reports, track submittals, coordinate with vendors, and assist with proposals to help deliver projects safely, on time, and within budget.

The role requires strong communication, multi-tasking, and proficiency with MS Office and

Qualifications

• Requires effective oral and written communication skills and strong interpersonal abilities.
• Must be a self-starter with the ability to organize and prioritize work.
• High School diploma, Associate’s Degree preferred or equivalent experience.
• Proficient with Word, Excel, Outlook, MS Project, PowerPoint and Internet Explorer.

Responsibilities

• Set-up project folders/work packets.
• Maintain project files from planning through close-out.
• Enter estimates and production review in multiple software systems.
• Print job logs and timesheets as necessary.
• New job activation including requisition and release in INTREN software.
• Coordinate with A/R to ensure proper billing and payment.
• Prepare and generate routine reports and correspondence.
• Review field reports and provide summaries to PMs.
• Assist with preparation of proposals.
• Call and/or enter locates.
• Create and maintain project submittal log.
• Follow-up with vendors for submittals and delivery info.
• Data entry of project information into systems.
• Submit/Track/Follow-up on permit status.
• Track/Scan/Submit As-Builts to customer.
• Attend customer scheduling/conference calls.
• Assist PM to monitor work for quality and contract conformance.
• Review vendor invoices for accuracy and compliance.
• Close-out projects; assist with new business leads.

Skills

Communication skills

Interpersonal skills

Computer literacy

Problem solving

Multi-tasking

Self-starter

Time management

Education

High School diploma

Associate degree preferred

Tools

Word

Excel

Outlook

MS Project

PowerPoint

Internet Explorer

Job description

Reports To: Assistant Project Manager, Project Manager, or Senior Project Manager

FLSA Status: Non-Exempt

SUMMARY OF POSITION:

The primary responsibility for this position is to support project planning, construction, and close-out activities as required by project or contract specifications. This position may also assist with the development of project plans and schedules to execute scope safety, efficiently, and cost effectively. May also help monitor project performance (cost, schedule, scope changes, safety, and quality).

ESSENTIAL FUNCTIONS:

• Set-up project folders/work packets.
• Maintain project files throughout the course of the project (from planning through close-out).
• Entry of estimates and production review in multiple software systems.
• Printing job logs and timesheets as necessary.
• New job activation including requisition and release process in INTREN job software.
• May coordinate with A/R to ensure proper billing & payment.
• Prepare and generate routine reports and correspondence; some involvement in preparing more complex reports.
• Review field reports; provide summary reports to Assistant, Project or Senior Project Manager as required.
• Assist with preparation of proposals.
• Call and / or enter locates.
• Create and maintain project submittal log.
• Follow-up with vendors to obtain submittals and current equipment delivery information.
• Data entry of project information into multiple systems as required.
• Submit / Track / Follow-up on permit status as required.
• Track / Scan / Submit As-Builts to customer.
• Attend customer scheduling / job coordination conference calls as required.
• Assist the PM in monitoring the work on a regular basis to assure good quality control – conformance with contract documents (plans and specs).
• Review and track vendor invoices for accuracy and compliance with the contract terms and provide recommendation to PM.
• Job Close-out as required.
• May assist with researching new business leads.
• Other duties as assigned.

DESIRED MINIMUM QUALIFICATIONS:

Requires effective oral and written communication skills, excellent interpersonal skills and strong computer literacy. Good problem-solving skills and the ability to multi-task are essential. Must be a self-starter and have the ability to organize and prioritize work.

• High School diploma, Associate’s Degree preferred or equivalent experience.
• Knowledge of advanced functions of Word, Excel, Outlook, MS Project, Power Point, and Internet Explorer.
• Must have excellent communication skills and writing skills.
• Must be able to comprehend and communicate information that is technical in nature.
• Effective analytical and problem solving skills with great ability to prioritize workload and meet deadlines.
• Exceptional interpersonal communication, presentation, and writing skills.
• Well organized, team player, professional and energetic.

Intren is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.