Project Coordinator

INTREN, LLC; Illinois; On-site; USD 60,000 - 90,000; Full time

Job summary

INTREN, LLC is seeking a detail-oriented project coordinator to support planning, construction, and close-out activities. The role assists with schedules, cost tracking, safety, and quality, ensuring alignment with contract specifications.

You will help develop project plans, monitor performance, and prepare reports as needed. The position involves updating project documentation, coordinating with vendors, and contributing to proposals while maintaining organized project files and logs.

Qualifications

• Requires effective oral and written communication skills and strong computer literacy.
• High School diploma; Associate’s Degree preferred or equivalent experience.
• Excellent communication and writing skills; ability to understand technical information and prioritize workload.

Responsibilities

• Set up and maintain project folders and files.
• Enter estimates and perform production reviews in multiple systems.
• Prepare routine reports and assist with proposals.
• Review field reports and provide summaries to Project Managers.
• Track submittals, permits, and vendor invoices for accuracy.

Skills

Oral & written communication

Interpersonal skills

Problem solving

Multi-tasking

Self-motivation

Prioritization

Organization

Writing skills

Education

High School diploma

Associate’s Degree preferred

Tools

MS Word

MS Excel

MS Outlook

MS Project

PowerPoint

Internet Explorer

Job description

Reports To

Assistant Project Manager, Project Manager, or Senior Project Manager

SUMMARY OF POSITION

The primary responsibility for this position is to support project planning, construction, and close-out activities as required by project or contract specifications. This position may also assist with the development of project plans and schedules to execute scope safety, efficiently, and cost effectively. May also help monitor project performance (cost, schedule, scope changes, safety, and quality).

ESSENTIAL FUNCTIONS

• Set-up project folders/work packets.
• Maintain project files throughout the course of the project (from planning through close-out).
• Entry of estimates and production review in multiple software systems.
• Printing job logs and timesheets as necessary.
• New job activation including requisition and release process in INTREN job software.
• May coordinate with A/R to ensure proper billing & payment.
• Prepare and generate routine reports and correspondence; some involvement in preparing more complex reports.
• Review field reports; provide summary reports to Assistant, Project or Senior Project Manager as required.
• Assist with preparation of proposals.
• Call and / or enter locates.
• Create and maintain project submittal log.
• Follow-up with vendors to obtain submittals and current equipment delivery information.
• Data entry of project information into multiple systems as required.
• Submit / Track / Follow-up on permit status as required.
• Track / Scan / Submit As-Builts to customer.
• Attend customer scheduling / job coordination conference calls as required.
• Assist the PM in monitoring the work on a regular basis to assure good quality control – conformance with contract documents (plans and specs).
• Review and track vendor invoices for accuracy and compliance with the contract terms and provide recommendation to PM.
• Job Close-out as required.
• May assist with researching new business leads.
• Other duties as assigned.

DESIRED MINIMUM QUALIFICATIONS

Requires effective oral and written communication skills, excellent interpersonal skills and strong computer literacy. Good problem-solving skills and the ability to multi-task are essential. Must be a self-starter and have the ability to organize and prioritize work.

• High School diploma, Associate’s Degree preferred or equivalent experience.
• Knowledge of advanced functions of Word, Excel, Outlook, MS Project, Power Point, and Internet Explorer.
• Must have excellent communication skills and writing skills.
• Must be able to comprehend and communicate information that is technical in nature.
• Effective analytical and problem solving skills with great ability to prioritize workload and meet deadlines.
• Exceptional interpersonal communication, presentation, and writing skills.
• Well organized, team player, professional and energetic.

Intren is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.