Project Coordinator

Marshall University School of Pharmacy; Huntington (WV); On-site; USD 39,000 - 50,000; Full time

Job summary

Marshall University is seeking a Project Coordinator to plan and manage large-scale recruitment and enrollment events at MU. You will coordinate logistics for Open Houses, Green & White Days, orientation, and special programs, partnering with campus units to deliver engaging experiences for prospective students and families.

The role requires strong organizational and communication skills, proficiency with Microsoft Office, and the ability to manage multiple priorities, including evenings and

Qualifications

• Bachelor’s degree in communications, marketing, public relations, journalism, event planning, or a related field.
• Excellent communication skills, strong organizational, project management, and time-management abilities.
• Demonstrated ability to manage multiple priorities, meet deadlines, and adapt to changing needs.
• Exceptional customer service, teamwork, and collaboration skills.
• Proficiency with Microsoft Office applications, including Excel.
• Must be available to work some evenings and weekends.

Responsibilities

• Responsible for planning, coordinating, and implementing large-scale recruitment and enrollment events, including Green & White Day Open Houses, High School Green & White Days, Marshall Bound, New Student Orientation, and other events.
• Coordinates event logistics, facility reservations, vendor and campus partner collaboration, registration management, communications, inventory oversight, staffing support, and day-of-event operations.
• Creates welcoming, engaging campus experiences for prospective students and families while supporting recruitment goals through continuous assessment and program improvement.

Skills

Excellent communication

Strong organizational

Project management

Time-management

Customer service

MS Office proficient

Evenings and weekend availability

Education

Bachelor’s degree in communications, marketing, public relations, journalism, event planning, or a related field

Tools

Microsoft Office

Job description

Get to Know Us!

Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston and Point Pleasant. Marshall University’s mission, inspired by our Vision and Creed, includes a commitment to:

• Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
• Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
• Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
• Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
• Cultivate the development of an inclusive, just, and equitable community.

Position Details

Get to Know Us!

Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston and Point Pleasant. Marshall University’s mission, inspired by our Vision and Creed, includes a commitment to:

Come Meet Marshall and discover what it means to be part of the Marshall University family!

Come join our Herd!

• Work week is 37.5 hrs.
• A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
• Holidays - Employees receive 13 Paid Holidays
• Annual and Sick Leave - Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave
• Health Insurance - Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
• Educational/Tuition Benefits - Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
• Retirement Plans - Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
• Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
• Wellness Programs - PEIA provides various care management programs and the Pathways to Wellness program.

We are . . Marshall!

Position Information

Position Title Project Coordinator Banner Position Number 002169 E-Class CX - Class Exempt FT - .53 or > Department Recruitment - MU2026 Job Description

Responsible for planning, coordinating, and implementing large-scale recruitment and enrollment events, including Green & White Day Open Houses, High School Green & White Days, Marshall Bound, New Student Orientation, and other special events.

This position coordinates event logistics, facility reservations, vendor and campus partner collaboration, registration management, communications, inventory oversight, staffing support, and day-of-event operations to ensure successful program delivery.

The incumbent plays a key role in creating welcoming, engaging, memorable campus experiences for prospective students and families, while supporting the recruitment, enrollment, and retention goals of the Office of Recruitment through continuous assessment and program improvement.

Qualified Candidates Will Possess The Following

• Bachelor’s degree in communications, marketing, public relations, journalism, event planning, or a related field
• At least one year of experience planning events, programs, campus activities, orientation programming, hospitality, customer service operations, or a related field
• Excellent communication skills strong organizational, project management, and time-management abilities
• Demonstrated ability to manage multiple priorities, meet deadlines, and adapt to changing needs in a fast-paced environment
• Exceptional customer service, teamwork, and collaboration skills, and the ability to represent the university in a professional and positive manner
• Proficiency with Microsoft Office applications, including demonstrated proficiency in Excel
• Must be available to work some evenings and weekend

Salary Range $38,722-$50,339 - Salary is commensurate with education, experience, and internal equity Salary Type Salary Time Type Full-Time Work Location MU - Marshall University

Qualifications

Must be able to perform all essential job duties as outlined in the job description.

Required Qualifications

Education

• Bachelor’s degree in communications, marketing, public relations, journalism, event planning, or a related field

Experience

• At least one year of experience planning events, programs, campus activities, orientation programming, hospitality, customer service operations, or a related field
• Excellent communication skills strong organizational, project management, and time-management abilities
• Demonstrated ability to manage multiple priorities, meet deadlines, and adapt to changing needs in a fast-paced environment
• Exceptional customer service, teamwork, and collaboration skills, and the ability to represent the university in a professional and positive manner
• Proficiency with Microsoft Office applications, including demonstrated proficiency in Excel
• Must be available to work some evenings and weekend

Preferred Qualifications

• Experience in higher education recruitment, admissions, orientation, student affairs, event planning, or enrollment management
• Experience coordinating large-scale events or programs involving multiple stakeholders
• Knowledge of customer service best practices and visitor experience strategies
• Experience working with event management, CRM, or registration systems