Project Coordinator

calistacorp; Houston (TX); On-site; USD 45,000 - 70,000; Full time

Job summary

Brice Highway LLC in Houston, TX is seeking a Project Coordinator to support planning, coordination, and closeout of construction projects. You will work onsite with the Project Management team and VP to ensure schedule and compliance.

The role involves administrative, project coordination, and labor and contract compliance tasks, including payroll reporting on public works projects and coordination with subcontractors and government agencies.

Responsibilities

• Support the Project Management team with planning, scheduling, coordination, and execution to meet milestones.
• Assist Project Managers and Estimators in obtaining pricing and compiling information to develop cost estimates.
• Coordinate the application process for permits, licenses, and regulatory approvals.
• Assist with project startup and closeout activities to ensure contractual and administrative requirements are met.
• Prepare, review, and submit weekly certified payroll reports for public works projects.
• Ensure compliance with Davis-Bacon wage requirements, including wage classifications and fringe benefit calculations.
• Coordinate collection and review of certified payrolls from subcontractors and verify completeness and accuracy.
• Maintain project compliance files including wage determinations and payroll records.
• Develop and maintain project schedules using CPM scheduling techniques.
• Ensure subcontractors receive required documents prior to starting work.
• Track reporting deadlines and submit compliance documentation on time.
• Communicate with project managers, payroll personnel, subcontractors, and government agencies regarding compliance.

Job description

Brice Highway LLCRegular

Why choose us?

As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses.

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

What does Brice Highway LLC do?

Brice Highway specializes in vertical and horizontal construction, supporting transportation and utility projects that stand the test of time. Our design-build delivery methods bring together team members with diverse backgrounds and skills, creating an environment where mentorships form naturally and where your contributions are visible in the completed projects that people depend on daily.

Brice Highway is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States.

What can you expect?

As the Project Coordinator, you will work onsite in Houston, TX and the surrounding areas working closely with the Project Management team and Vice President to support the successful planning, coordination, execution, compliance, and closeout of construction projects. You will perform a variety of advanced administrative, project coordination, project engineering, and labor and contract compliance functions to ensure projects are completed efficiently, accurately, and in compliance with company standards, contract requirements, applicable public works requirements, and project schedules.

How will you do it?

• Support the Project Management team with project planning, scheduling, coordination, and execution activities to ensure project milestones and deadlines are met.

• Assist Project Managers and Estimators in obtaining pricing and compiling information to develop accurate cost estimates.

• Participate in the bid process by preparing proposal documentation and supporting marketing efforts.

• Coordinate the application process for obtaining required permits, licenses, and regulatory approvals.

• Assist with project startup and closeout activities to ensure all contractual and administrative requirements are completed.

• Prepare, review, and submit weekly certified payroll reports for federal, state, county, and municipal public works projects.

• Ensure compliance with Davis-Bacon prevailing wage requirements, including proper wage classifications, fringe benefit calculations, and overtime reporting.

• Coordinate collection and review of certified payrolls from subcontractors and verify completeness and accuracy.

• Maintain project compliance files, including wage determinations, apprenticeship documentation, EEO forms, and supporting payroll records.

• Develop and maintain project schedules, timelines, phases, and work activities utilizing Critical Path Method (CPM) scheduling techniques and company-designated software.

• Ensure subcontractors receive all required contract documents, project information, and onboarding documentation prior to beginning work.

• Track reporting deadlines and submit required compliance documentation to contracting agencies within established timeframes.

• Communicate with project managers, payroll personnel, subcontractors, and government agencies regarding compliance requirements and deficiencies.

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