Project Coordinator

Human Insights Consulting; Houston (TX); Presencial; USD 65.000 - 70.000; Jornada completa

Descripción de la vacante

DEPCO Power Systems in Houston, TX is seeking a proactive Project Coordinator to support a busy industrial power equipment team. This in-office role focuses on project records, cost tracking, and logistics from sales hand-off through billing.

You will work with Sales, Operations, Accounting, vendors, and customers to maintain accurate data, track shipments, and ensure timely resolution of outstanding items.

Formación

• Relevant experience in project coordination, project/order administration, operations, logistics, or cross-functional support.
• Must have intermediate to advanced Microsoft Excel with leadership-ready reports.
• Proficient in Microsoft Word for polished documents and reports.
• ERP experience required; Acumatica preferred.
• Familiarity with AI productivity tools for documents and reporting with confidentiality safeguards.
• Strong analytical accuracy and ability to reconcile data across records.
• Excellent written and verbal communication with leadership and vendors.

Responsabilidades

• Maintain accurate customer, vendor, order, and project records in Acumatica with required documentation.
• Track key project dates, open items, contacts, and follow-ups across departments.
• Enter approved costs and outside service charges using correct references; support cost reporting.
• Run ERP reports, verify data, flag discrepancies, and support cost tracking for Accounting and Sales.
• Prepare organized Excel reports and professional Word documents for leadership review.
• Track equipment and material orders, arrivals, shipments, and delivery status; coordinate freight.
• Collect and organize purchase orders, receiving records, and shipping documents for billing.
• Provide project updates, schedule meetings, capture actions, and escalate issues as needed.

Conocimientos

Excel

Word

AI productivity tools

Analytical accuracy

Communication

Organization

Ownership

Attention to detail

Project coordination

Herramientas

Acumatica ERP

Descripción del empleo

DEPCO Power Systems | Houston, TX 77029 | Full-Time | In Office

$65,000-$70,000 | Non-Exempt (Hourly)

Are You the Person Who Keeps Everything Moving?

Do you enjoy organizing complex information, following up until the details are right, and turning data into reports leaders can rely on? DEPCO Power Systems is looking for a proactive Project Coordinator with strong technical skills and dependable follow-through to support a busy industrial power equipment team.

This is an in-office, hands‑on coordination role supporting customer projects from sales hand-off through documentation and billing. You will work closely with Sales, Operations, Accounting, vendors, and customers to keep project information accurate, track equipment and shipments, and move outstanding items toward resolution.

What You Will Do

Project Records & Coordination

• Maintain accurate customer, vendor, order, and project records in Acumatica, including approved updates and required documentation.
• Track key project dates, open items, assigned contacts, and follow-up actions across departments.

Cost Tracking & Reporting

• Enter approved project costs and outside service charges using correct customer and project references.
• Run ERP reports, verify data against source records, flag discrepancies, and support cost tracking used by Accounting and Sales.
• Prepare organized, accurate Excel reports and polished Word documents suitable for leadership review.

Equipment & Logistics

• Track equipment and material orders, arrival dates, receiving, shipment, and delivery status.
• Support freight and delivery coordination, obtain vendor updates, and follow up on delays, shortages, or incorrect shipments.
• Collect and organize purchase orders, receiving records, work reports, shipping documents, delivery confirmations, and approved changes.
• Maintain documentation checklists and assemble complete project files for Accounting and billing support.

Communication & Follow-Through

• Provide confirmed project and order updates; schedule meetings, capture action items, and pursue missing information.
• Identify delays or conflicting information early and elevate issues to the responsible team.

What Will Make You Successful at DEPCO?

• Highly organized and detail-oriented: You notice errors and missing information before they become problems.
• Persistent and accountable: You take ownership, keep commitments, and follow through without repeated reminders.
• Clear and confident communicator: You ask direct questions and professionally request updates from busy teammates, vendors, and customers.
• Proactive and solutions-oriented: You anticipate next steps, resolve routine issues, and know when to elevate.
• Technologically proficient and adaptable: You learn new systems quickly and use digital tools to produce accurate , professional work.

Why Join DEPCO?

Your organization, technical ability, and follow-through will make a meaningful difference in how projects move from order to completion. This role lets you collaborate with multiple departments and create dependable records, reports, and communication that help the team operate effectively.

Requirements

• Relevant experience: Previous work in project coordination, project/order administration, operations, logistics , service administration, or related cross-functional support.
• Microsoft Excel - intermediate to advanced (required): Independently create accurate spreadsheets and leadership‑ready reports using formulas, functions, sorting, filtering, and data validation; organize and reconcile data. PivotTables and reporting tools are preferred.
• Microsoft Word - intermediate to advanced (required): Independently prepare polished documents, tables, templates, and professional reports with consistent formatting and page layouts for management and executive leadership.
• ERP experience (required): Hands‑on data entry, project/customer record maintenance, data extraction, report generation, and accuracy checks. Acumatica experience is preferred.
• AI productivity tools: Working knowledge of ChatGPT, Microsoft Copilot, Claude, or similar tools for document preparation, reporting, and administrative efficiency, with careful verification and confidentiality safeguards.
• Analytical accuracy: Ability to identify inconsistencies, reconcile information, and maintain complete and reliable project and cost records.
• Communication: Professional written and verbal skills, including clear correspondence and effective coordination with leadership, coworkers, customers, and vendors.
• Organization and ownership: Ability to prioritize multiple deadlines, work independently, proactively follow up on open items, and elevate issues appropriately.