Project Coordinator

Odysea LLC; New Iberia (LA); On-site; USD 45,000 - 65,000; Full time

Job summary

Odysea LLC in Louisiana seeks a Project Coordinator to support the logistical coordination of materials, equipment, and subcontractors across local operations. You will collaborate with Plant Operations, Yard, QA/QC, R&D and Project Managers to optimize efficiency and profitability.

Responsibilities include preparing submittal packages, placing material orders, maintaining project files, and communicating scheduling recommendations to management, sales teams, and customers to keep projects on

Qualifications

• Bachelor's degree in science or related field required.
• 3–5 years of project coordination experience preferred.
• Advanced MS Excel/Word/Adobe/Outlook; ability to learn new software quickly.
• Familiarity with MS Project and ERP systems.
• Strong management and problem-solving skills.
• Ability to handle multiple tasks and manage time effectively.

Responsibilities

• Coordinate project activities with Project Managers, Shipping/Receiving, and Operations.
• Prepare submittal packages, place material orders, and assist with training initiatives.
• Communicate scheduling recommendations to management, sales teams, and customers.
• Assist with document control using Q-Pulse and maintain project files.
• Post reports and production data; participate in meetings with customers and inspectors.
• Review invoices for subcontractor work and support with invoicing as needed.
• Travel occasionally to job sites and ODYSEA campuses for scheduling needs.

Skills

MS Excel

MS Word

Adobe

Outlook

MS Project

ERP systems

Project coordination

Time management

Education

Bachelor's degree in science or related field

Tools

MS Project

ERP systems

Job description

Description

BASIC PURPOSE:

The Project Coordinator is responsible for supporting the logistical coordination of all aspects of local operations, including materials, equipment, and subcontractors. This role involves close collaboration with Plant Operations, Yard, QA/QC, R&D and Project Managers to ensure maximum efficiency and profitability. Key duties include coordinating project activities, such as preparing submittal packages, placing material orders, and assisting with training initiatives. The Project Coordinator is also responsible for communicating scheduling recommendations to management, sales teams, and customers to ensure projects stay on track. Additionally, the role involves handling various administrative tasks and contributing to special projects under the direction of Project Managers.

JOB DUTIES:

• Work closely with Project Managers, Shipping/Receiving Department, Pipe Traceability and Operations staff so tasks are completed with ISO compliance
• Communicate with Field Project Coordinator, Field Traceability Support, Yard & Operations Staff regarding all pipe inventory receiving, shipping, tracking; hold joints, traceability problems and miscellaneous work on assigned projects. Utilize the Trace Coat pipe tracking to support operations along with maintaining production tracking spreadsheets.
• Process RFQ/PO for Subcontract work, as needed
• Utilizing INFOR to enter purchase requisitions and prepare documents in preparation for Billing. Provide Project Manager with back-up paperwork for invoicing, as needed
• Assist with setting up, organizing, and maintaining project files. Post all completed reports in project folder in .pdf format and report daily production data to Project Manager, customers, contractors, and inspection
• Participate in customer, sales and pre-job meetings as required
• Implement project scope, schedules, and cost estimates
• Work with Operations as needed on inventory issues, delivery dates, and additional work scopes
• Communicate updates to Project Manager and make presentations with project status updates
• Attend Weekly meetings and all required meetings with Project Manager and customers
• Prepare special project reports and statistical analysis
• Review invoices for all sub-contractor work associated with their projects
• Create job cards and work orders for plant work before production starts
• Assist with document control using Q-Pulse and internal tracking methods to support Project Managers. Make sure all Specifications, ITP’s, etc, are completed and reviewed before work begins. Assist with the preparation of data books upon completion of projects.
• Work closely with third party inspectors on a day-to-day basis to ensure project tasks are completed
• Correspond and verbally communicate in a professional manner with customers
• Strong organizational skills and attention to detail are imperative to success in this position. Leverage the use of artificial intelligence (AI) to optimize the completion and quality of tasks as needed.
• Ability to work in a fast-paced, stressful environment and be able to adjust to dynamic situations.
• Ability to work with a diverse group of people daily, and maintain professionalism when contacting clients, sales, management, admin and operations staff.
• Assist and collaborate with other departments by helping on projects as needed to support company-wide objectives and ensure smooth operations.
• Occasional travel to job sites, ODYSEA campus facilities or subcontractor facilities to better understand time required to complete various types of projects to assist with scheduling and coordination
• Ensure all company policies and procedures are enforced and adhered to.
• All other duties as assigned.

Requirements

EDUCATION | EXPERIENCE | SKILLS:

• Bachelor of science degree or related field required. (In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.)
• Advanced skills in MS Excel, MS Word, Adobe, Outlook and ability to learn new software quickly
• 3 to 5 years of project coordination experience preferred.
• Ability to work with complex spreadsheets and databases, presentation software and ability to learn new software quickly
• Familiarity with Project Management software, such as MS Project and ERP systems
• Strong management and problem-solving skills
• Must be able to handle multiple tasks simultaneously and maintain time management