Project Coordinator

Ascential Medical & Life Sciences; Ham Lake (MN); On-site; USD 45,000 - 65,000; Full time

Job summary

Ascential Medical & Life Sciences in Ham Lake, MN is seeking a detail-oriented Project Coordinator to support Program and Project Managers. You will help plan, organize, and execute projects, coordinate with internal teams and customers, and manage day-to-day logistics and documentation.

The role emphasizes communication, scheduling, and office administration, with opportunities to contribute to process improvements while maintaining quality and safety standards.

Qualifications

• Associate degree or 4+ years of relevant experience.
• Proficiency with Windows OS, Microsoft Word, and Excel.
• Exceptional organizational skills with strong attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and follow through on commitments.

Responsibilities

• Support Program and Project Managers through the project lifecycle, tracking actions, risks, and deliverables.
• Facilitate customer requests and priorities with timely routing and follow-up.
• Serve as a customer-facing coordinator for updates, meeting scheduling, and communications.
• Prepare documentation including meeting minutes, status reports, and summaries.
• Update project schedules and milestones; identify gaps or delays and assist accordingly.
• Participate in weekly status meetings and help prepare agendas and materials.
• Maintain organized project files, notes, data, and archives.
• Assist with additional project management tasks as needed.

Skills

Strong organizational skills

Verbal and written communication

Multitasking and prioritization

Education

Associate degree or 4+ years experience

High School diploma or better

Tools

Microsoft Project

Smartsheet

Job description

Ascential Medical & Life Sciences
Ham Lake, MN 55304, USA

Description

SUMMARY

The Project Coordinator is a key member of the Program Management team, providing direct support to Program and Project Managers in planning, organizing, and executing projects. This role ensures smooth coordination between internal teams and external customers, manages day-to-day project logistics, and assists with general administrative functions that contribute to operational effectiveness.

ESSENTIAL RESPONSIBILITIES

Primary: Project Management Functions

• Support Program and Project Managers throughout the project lifecycle, ensuring accurate tracking of actions, risks, and deliverables.
• Facilitate and monitor incoming customer requests, concerns, and priorities; ensure timely routing and follow-up.
• Act as a customer-facing coordinator for routine updates, meeting scheduling, and communication needs.
• Prepare project documentation including meeting minutes, status reports, and communication summaries.
• Assist in updating project schedules and tracking project milestones, deadlines, and risks; proactively identify gaps or delays.
• Participate in weekly project status meetings and assist in preparing agendas and materials.
• Maintain organized project files, notes, data, and documentation archives.
• Assist with additional project management responsibilities as requested by Program and Project Managers.

Secondary: Office Administration Functions

• Provide courteous service to external customers, vendors, and visitors.
• Manage reception functions such as greeting visitors and answering phone calls.
• Maintain general office information, internal announcements, and communication postings.
• Monitor and replenish office supplies, snacks, and consumables.
• Assist in preparing materials and logistics for on-site customer meetings.
• Support general office tasks as needed.

EXPECTATIONS

• Contribute positively to a collaborative and supportive working environment.
• Perform all tasks in alignment with company quality and safety standards.
• Participate actively in training, team communication, and departmental initiatives.
• Demonstrate integrity, professionalism, and accountability.
• Anticipate challenges and work proactively to resolve them.
• Maintain a resilient, optimistic approach to change and problem-solving.
• Work independently when needed while uplifting and motivating others.
• Remain organized, data-driven, and committed to meeting deadlines with a positive attitude.

QUALIFICATIONS

Below are the guidelines for education, knowledge, skill, and/or abilities needed to perform each essential duty satisfactorily. Reasonable accommodation will be considered for individuals who are unable to meet the required qualifications.

Required:

• Associate degree or at least 4 years of relevant experience.
• Strong proficiency with Windows OS, Microsoft Word, and Microsoft Excel.
• Exceptional organizational skills with strong attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and follow through on commitments.

Preferred:

• Previous experience in project management functions.
• Previous experience in medical device or pharmaceutical operations.
• Previous experience with project planning (Microsoft Project, Smartsheet, etc.)

Qualifications

Education

Required

High School or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.