Project Coordinator

Inteldot; Gurabo (PR); On-site; USD 45,000 - 65,000; Full time

Job summary

Inteldot is seeking a Project Coordinator in Gurabo, Puerto Rico, to provide administrative and coordination support to capital project teams within a pharmaceutical manufacturing environment. Key responsibilities include document management, tracking project actions, and coordinating project logistics.

The ideal candidate will have a relevant technical degree and at least one year of project coordination experience. Bilingual in Spanish and English is required. This is a full-time onsite role, ensuring compliance with GMP and safety standards.

Qualifications

• Minimum one year of project coordination experience in a regulated industry.
• Experience supporting capital projects in pharmaceutical or biotechnology.
• Familiarity with project documentation and procurement processes.

Responsibilities

• Provide administrative and coordination support to project management.
• Prepare meeting minutes, track actions, and maintain logs.
• Support document control activities and site logistics coordination.
• Assist in preparation of procurement packages and RFIs.
• Facilitate communication between contractors and internal teams.

Skills

Organizational skills

Communication skills

Administrative skills

Bilingual (Spanish and English)

Education

Relevant technical diploma or degree in Engineering, Construction Management, Business Administration

Job description

Inteldot has over 15 years in the life sciences industry, with operations across Puerto Rico, the United States, Europe, and Japan. This is a great opportunity for one of our leading clients in Puerto Rico.

Employment type: Full time and onsite role

Role Summary

The Project Coordinator provides administrative, logistical, and coordination support to capital project teams within a regulated pharmaceutical manufacturing environment. This role supports project execution activities by managing documentation, tracking actions, coordinating meetings, and assisting with procurement and contractor-related processes while ensuring compliance with GMP, safety, and site requirements.

Key Responsibilities

• Provide administrative and coordination support to project management and engineering teams.
• Prepare and distribute meeting minutes, track actions, and maintain follow‑up logs.
• Support document control activities, ensuring proper versioning, filing, and retrieval of project documentation.
• Coordinate site logistics, including contractor access, escorts, and work coordination activities.
• Assist in preparation of procurement packages, RFIs (Requests for Information), and submittal reviews.
• Support project reporting activities, including updates on actions, deliverables, and schedule status.
• Facilitate communication between contractors, vendors, and internal project stakeholders.
• Support compliance with site safety procedures and GMP requirements during project execution activities.
• Assist project teams with general coordination tasks to ensure smooth project delivery.

Requirements & Qualifications

• Relevant technical diploma or degree in Engineering, Construction Management, Business Administration, or related discipline.
• Minimum one (1) year of project coordination experience in the regulated industry.
• Experience supporting capital projects in pharmaceutical, biotechnology, or regulated industries preferred.
• Familiarity with project documentation, procurement processes, and construction coordination activities.
• Strong organizational, communication, and administrative skills.
• Ability to manage multiple priorities in a fast‑paced project environment.
• Basic understanding of GMP and regulated site requirements.
• Bilingual (Spanish and English).

Preferred Qualifications

• Experience in pharmaceutical manufacturing, facility construction, or engineering project environments.
• Familiarity with document control systems and project management tools.
• Experience supporting contractors and site coordination activities in regulated environments.
• Knowledge of procurement workflows, RFIs, and construction submittals.