Project Coordinator

Veteran Project Manager Mentor Alliance (VPMMA); Gilbert (AZ); On-site; Part time

Benefits offered by this job

Professional Development

Certification Support

Networking Opportunities

Recognition Awards

Job summary

Veteran Project Manager Mentor Alliance (VPMMA) is seeking an entry-level Project Coordinator to support departmental initiatives. This role provides hands-on opportunities to track project lifecycles and maintain organized schedules, requiring 3-5 hours per week. Responsibilities include updating project schedules and preparing meeting documentation.

The ideal candidate should possess basic project management knowledge and be comfortable using Google Workspace. This position offers professional development, access to certification support, and networking opportunities with seasoned professionals.

Qualifications

• Basic understanding of project management life cycles.
• Comfortable using Google Workspace and remote collaboration tools.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Update project schedules and review task progress weekly.
• Prepare meeting minutes and document action items.
• Draft professional emails for external communication.
• Assist with organizing digital assets in Google Workspace.

Skills

Project Management Knowledge

Technical Proficiency with Google Workspace

Professionalism

Strong Communication Skills

Job description

Role Overview

This entry‑level Project Coordinator role is designed for an aspiring professional; ideally, a CAPM holder or candidate who is ready to launch their career by managing the engine room of departmental initiatives. It offers a hands‑on opportunity to sharpen professional skills by tracking project lifecycles, maintaining organized schedules, and ensuring the department's essential operational gears run smoothly.

Time Commitment 3–5 hours per week.

Reporting Relationship Reports directly to the Director of the assigned Directorate.

Term 2026/2027 term, with possibility of renewal.

Key Responsibilities

• Project Tracking & Maintenance
  • Update Project Schedules: Reviewing and updating task progress once or twice a week.
  • Risk Log Management: Monitoring the risk register and flagging new or escalating items.
• Documentation & Meeting Support
  • Meeting Minutes & Action Items: Preparing for and documenting a single weekly project or committee meeting, then distributing action items.
  • Status Report Preparation: Gathering updates from 2–3 team members and drafting a brief summary.
• Stakeholder & Team Liaison
  • External Communication: Drafting professional emails or outreach materials for partners or program participants.
  • Volunteer Coordination: Providing brief follow‑up support or resources to assigned mentees or project staff.
• Resource Coordination
  • Assist with organizing digital assets and training materials in Google Workspace.

Qualifications

• Project Management Knowledge: Basic understanding of project management life cycles or desire to work toward a certification like CAPM or Google Project Management Certificate.
• Technical Proficiency: Comfortable using Google Workspace (Docs, Sheets, Drive) and remote collaboration tools.
• Professionalism: Ability to handle sensitive organizational information with high confidentiality and integrity.
• Communication: Strong written and verbal skills, adhering to professional email and social media etiquette.

Volunteer Benefits

• Professional Development: Hands‑on project management experience in a 501(c)(3) environment.
• Certification Support: Access to Google Career Certificates on Coursera.
• Networking: Build relationships with seasoned project management professionals and leadership.
• Recognition: Eligibility for a Letter of Recommendation and Volunteer of the Month/Year awards.

Requirements For Onboarding

• Complete the Volunteer Agreement Form.
• Agree to the Code of Conduct and Confidentiality Policy.
• Attend a specialized orientation session for Staff Volunteers.

VPMMA is committed to providing all volunteers with equal opportunity and a harassment‑free environment. For certain positions, background checks may be required. Volunteers must maintain confidentiality, adhere to our Code of Conduct, and comply with all applicable laws and policies.