Onboarding Coordinator

Veteran Project Manager Mentor Alliance (VPMMA); Gilbert (AZ); On-site; Part time

Benefits offered by this job

Professional Growth

Hands-on Experience

Networking Opportunities

Job summary

Veteran Project Manager Mentor Alliance (VPMMA) seeks an Onboarding Coordinator (Volunteer) to manage the onboarding process for new volunteers dedicated to supporting military service members, veterans, and their families. This remote position involves nurturing a welcoming experience, scheduling communications, and managing documentation from application to placement. Ideal candidates are organized, strong communicators, tech-savvy, and passionate about impacting the veteran community positively. This role also offers a chance to build experience in HR coordination and nonprofit operations.

Qualifications

• Highly organized, able to manage multiple applicants and timelines.
• Strong communicator with warm, professional communication skills.
• Reliable and proactive, following through on tasks.

Responsibilities

• Manage volunteer intake and onboarding logistics.
• Coordinate scheduling and communication with candidates.
• Track onboarding documentation and coordinate orientation sessions.
• Integrate new volunteers after orientation.

Skills

Organization

Communication

Reliability

Tech-Savvy

Mission-Driven

Tools

Google Workspace

Spreadsheets

Tracking Systems

Job description

Position Details

Onboarding Coordinator (Volunteer)

Our Foundation Mission, Vision, and Values

At VPMMA, our core purpose is to empower and equip military service members, veterans, and military spouses to achieve excellence in project management careers through mentoring and professional development. We envision ourselves as the most sought-after partner for guiding veterans on their journey to becoming project managers.

• Commitment: We uphold integrity, transparency, and ethics in all our operations endeavors.
• Empowerment: We empower all military service members, veterans, and military spouses to pursue rewarding and prosperous careers in project management.
• Community: We actively cultivate a strong and supportive network by collaborating with other veteran agencies and partners to provide the best resources, tools, skills, and training.
• Advocacy: We offer a unified voice for project managers for the industry, government, military, veteran affairs, and the wider community.

Whom We Serve Our Valued Community

Our alliance is dedicated to fostering the professional development of U.S. military service members, veterans, and their spouses. We offer various membership options, including General Membership for service members, veterans, and their spouses, along with Professional, Corporate, and Nonprofit Partner Memberships for individuals and organizations that wish to engage more deeply with our mission. Our goal is to be the premier resource for this community as they pursue or advance their careers in project management within the civilian workforce.

Our Programs and Services A Holistic Approach

VPMMA offers a wide range of mentorship and development programs, specifically designed to meet the diverse needs of our members. These include:

• Mentorship Programs: One-on-One, Group, Reverse, Diversity, and Peer Mentorship to offer tailored guidance and promote collective learning.
• Professional Development: Customized training materials, skill-building workshops, learning events (seminars, webinars), advanced training, and certification preparation. We also address personal project management skills and entrepreneurship training.
• Career Transition Support: Resources and guidance for members navigating career transitions, including resumes, access to job boards, and career transition assistance.
• Community Building: Professional connections through networking opportunities and collaborative learning events.
• Financial Support: Scholarships for industry certifications to encourage ongoing professional development.

Support the veteran community — volunteer today! This is a volunteer opportunity. Are you highly organized, detail-oriented, and passionate about creating a smooth and welcoming experience for new volunteers?

At the Veteran Project Manager Mentor Alliance (VPMMA), we are a 100% volunteer-driven nonprofit dedicated to supporting service members, veterans, and military spouses in advancing their careers in project management.

As an Onboarding Coordinator, you will play a critical role in guiding new volunteers from application to placement. Your work will help ensure every candidate receives timely communication, a positive first impression, and a successful start within our organization.

Position Details

Position Type: Volunteer

Location: Remote

Commitment: ~3–5 Hours/Week

Reports To: Volunteer Program Manager

Alternative Reporting: Chief Volunteer Officer

What You’ll Do (Impact ~3–5 Hours/Week)

You will focus on managing volunteer intake, onboarding logistics, and ensuring a professional and organized experience for incoming volunteers.

• Intake & Pipeline Management
  • Track applicants from initial application through final placement
  • Maintain visibility of all candidates in the onboarding pipeline
  • Ensure timely movement of volunteers through each stage
• Candidate Scheduling & Communication
  • Schedule interviews or introductory calls with leadership/team leads
  • Send confirmations, updates, reminders, and welcome communications
  • Provide a professional and positive first impression of VPMMA
• Documentation & Orientation
  • Track required forms and onboarding documentation
  • Coordinate volunteer orientation sessions
  • Confirm facilitators and logistics for each onboarding session
• Volunteer Integration
  • Answer onboarding questions from new volunteers
  • Guide volunteers through next steps after orientation
  • Coordinate handoff to managers/team leads for placement
• Reporting & Process Improvement
  • Provide updates to leadership regarding onboarding activity and pipeline status
  • Maintain current onboarding procedures and resources in the knowledge base
  • Recommend process improvements for a smoother volunteer experience
• Cross-Functional Support
  • Assist with recruitment messaging, volunteer communications, and HR-related announcements as needed

Who You Are

• Organized & Detail-Oriented: You can manage multiple applicants, timelines, and follow-up tasks accurately.
• Strong Communicator: Able to send clear, warm, and professional communications.
• Reliable & Proactive: You follow through, stay organized, and anticipate next steps.
• Tech-Savvy: Comfortable using Google Workspace, spreadsheets, shared drives, or tracking systems.
• Mission-Driven: Passionate about supporting veterans, service members, and military spouses.

Standard Volunteer Expectations

• Commit to a regular volunteer schedule and complete assigned tasks
• Uphold professionalism and the VPMMA Code of Conduct
• Maintain confidentiality of applicant and organizational information
• Communicate proactively regarding availability and deadlines
• Participate in onboarding and ongoing training opportunities

Why Join Us?

• Meaningful Impact: Help create a welcoming and professional experience for volunteers serving the veteran community.
• Resume Building: Gain hands-on experience in onboarding, HR coordination, and nonprofit operations.
• Professional Growth: Build skills in volunteer management, communication, and process improvement.
• Networking: Connect with professionals in HR, project management, and nonprofit leadership.
• Direct Mission Support: Your work helps strengthen the volunteer workforce that serves veterans and military families.

About VPMMA

The Veteran Project Manager Mentor Alliance (VPMMA) is a nonprofit dedicated to empowering service members, veterans, and military spouses through mentorship, networking, and professional development in project management.

Join our team and help us support veterans in their career journeys — Apply today!