Project Coordinator

The Rush Companies; Gig Harbor (WA); On-site; USD 63,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with match

108 hours PTO

8 paid holidays

Job summary

The Rush Companies is seeking a Project Coordinator to join our regional construction team. You will provide administrative support for project start-up, coordination, compliance, project close-out, and warranty tracking in a collaborative environment.

Ideal candidates have 3+ years of professional administrative experience in commercial construction, strong communication, and proficiency with MS Office and industry software such as Procore, Bluebeam Revu, and Sage 300 CRE.

Qualifications

• 3+ years of professional, administrative experience with a background in commercial construction preferred
• Proficiency in MS Office Suite and general office equipment
• Experience with industry software such as Procore, Bluebeam Revu and Sage 300 CRE preferred
• Strong problem-solving skills and customer service orientation
• Strong oral and written communication; able to work independently or in a team

Responsibilities

• Provide administrative support for project start-up, coordination, compliance and close-out
• Handle warranty tracking and archival of project documents
• Prepare and manage subcontracts, purchase orders, and work orders
• Coordinate with subcontractors for documentation and bonding
• Assist project managers and engineers with office tasks and meetings

Skills

MS Office Suite

Procore

Bluebeam Revu

Sage 300 CRE

Problem-solving

Customer service

Communication

Independent

Teamwork

Tools

MS Office

Procore

Bluebeam Revu

Sage 300 CRE

Job description

The Rush Companies is a fully integrated real estate organization delivering development, construction, and property management services throughout the Puget Sound region. Since 1987, we've built a reputation for dependability, teamwork, and excellence by uniting every phase of the project lifecycle under one collaborative team. We're guided by core values of commitment, resourcefulness, integrity, and well-being — principles that shape how we work and how we support one another. Our culture emphasizes growth, empowerment, and meaningful contributions, whether you're in the field, the office, or supporting our communities.

At Rush, we're not just building spaces—we're building relationships, strengthening communities, and creating long-lasting value for the people and projects that shape our region. If you're passionate about making an impact and growing with a team that values purpose and partnership, we'd love to connect.

Job Summary

Rush Commercial Construction (RCC) is currently seeking a Project Coordinator to join a well-established regional construction company that specializes in Class A office, healthcare, multi-family developments, and senior housing. We are looking for someone detail-oriented, has strong communication skills, an ability to efficiently manage their time, a great attitude, is a team player, and maintains an excellent level of professionalism. The Project Coordinator will provide administrative support for project start-up, coordination, compliance, project close-out, warranty tracking, and general office support to Project Managers and Project Engineers in a collaborative environment.

• Prepares and issues Owner Contracts to clients
• Prepares and manages all subcontracts, purchase orders, and work orders
• Performs weekly follow-up via emails and phone calls with subcontractors to ensure compliance documentation is received and logged
• Tracks, maintains, and reviews subcontractor Certificates of Insurance
• Prepares Operations & Maintenance Manuals at the close of each project for distribution to Owner, and archives all project documents
• Maintains current project list and tracks substantial completion dates
• Coordinates all project warranty requests from clients during 12-month warranty period
• Obtains and manages performance and maintenance bonds for projects, coordinating with City and/or County officials to ensure bonds are released in a timely manner
• Reviews and tracks Retention Release bonds
• Maintains Stormwater Permit spreadsheet and coordinates with project Superintendents to ensure permits are closed prior to incurring additional fees
• Initiates, tracks, and maintains subcontractor prequalification to ensure financial review is completed by Controller
• Reviews all subcontractor change orders to ensure all parties have signed according to RCC's signing authority matrix before sending the costs to accounting system
• Completes credit applications as needed
• Attends various events at different jobsites such as all-staff quarterly meetings, groundbreaking ceremonies, safety lunches, job-walk tours, etc.

Supporting Duties & Responsibilities

• Fosters positive client relationships and provide outstanding customer service
• Coordinates drawing reproduction through ARC Document Solutions
• Ensures all subcontractor sub-tier information is provided to Accounting for all projects
• Submits Visa Authorizations and Check Requests to Accounting to pay misc. fees as needed
• Assists project teams with various tasks as needed

Job Requirements

Experience

• 3+ years of professional, administrative experience with a background in commercial construction preferred

Special Skills

• Proficient in MS Office Suite (Outlook, Excel, Word, etc.) and general office equipment
• Experience with industry business software (i.e. Procore, Bluebeam Revu and Sage 300 CRE) preferred
• Strong problem-solving skills; identifies and resolves problems in a timely manner
• Strong customer service skills; maintains necessary professional relationships and commitments
• Strong oral and written communication skills; proactive and results-driven
• Ability to be a self-starter and work well independently as well as with a team
• Ability to thrive in a fast-paced setting, with a high level of activity and frequent interruptions

Compensation and Benefits

• Salary range: $63,000 to $80,000 (DOE)
• Annual bonus opportunity based on company and individual performance.
• Benefits: Medical, Dental, Vision, Life Insurance, Dependent Care Insurance, HSA, FSA, Employee Assistance Program, Short Term Disability Insurance, 401 (k), 401 (k) Match. Other supplemental plans are available upon request.
• PTO: 108 hours of paid time off (combined vacation and sick leave) per year
• Paid Holiday: 8 paid company holidays annually.

Team members at The Rush Companies have a strong reputation for exercising integrity, good judgment, and sound business practices in our dealings with clients, consultants, subcontractors, and suppliers. We are committed to selecting only those individuals who share in our loyalties while also maintaining our standards of quality and safety.

For more information about The Rush Companies, go to:

http://www.therushcompanies.com/rushcareers

Equal Opportunity & Drug-Free Employer

Disclaimer: This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job duties and responsibilities.