Project Coordinator

Impact Fire Services, LLC; Gainesville (GA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive compensation

Weekly-pay cycle

Healthcare

401(k) company match

Company-paid disability

Training reimbursement

Apprenticeship programs

Shared Ownership Program

Career mentorship

Job summary

Impact Fire Services, LLC is seeking a detail-oriented Project Coordinator to support our Project Managers by coordinating multiple construction projects from start to finish. You will handle project documentation, scheduling, billing, customer communication, and general administrative support to keep projects on time and within budget.

Join a team of fire protection professionals with extensive training opportunities, apprenticeship programs, and a culture focused on mentorship and growth.

Qualifications

• Previous experience in project coordination, construction administration, or a similar role.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Excellent communication and customer service skills.
• Ability to work in a fast-paced environment while managing multiple priorities.
• Experience in the construction or fire protection industry is a plus.

Responsibilities

• Coordinate project schedules, documentation, and administrative tasks.
• Process material quotes, rental equipment, change orders, and progress billing.
• Prepare closeout documents, test reports, supervision forms, and project inspections.
• Review contracts, bond requests, certificates of insurance (COIs), and customer documentation.
• Maintain project records, spreadsheets, and customer information.
• Support accounts receivable collections and financial tracking.
• Communicate with customers, vendors, and internal teams.
• Assist with project meetings and monitor project progress.

Skills

Strong organizational skills

Excellent communication

Multitasking abilities

Customer service

Fast-paced environment adaptability

Tools

Microsoft Office

Excel

Job description

Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best‑in‑class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long‑standing relationships with the leading businesses in our markets. We are a full‑service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 52+ district offices and employ over 2,100 employees across multiple states throughout the USA. At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee‑focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.

Why work with us?

At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service‑oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 52+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.

Benefits of joining Impact Fire Services

• Competitive compensation
• Pay is on a weekly cycle, every Friday
• Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
• Company paid short and long‑term disability
• Immediately vested in our 401(k) company match
• Full‑time employees participate in our Shared Ownership Program which offers a monetary bonus aligned to the company’s long‑term success. This program fosters an ownership mindset and ensures that every employee meaningfully shares in the success they help create.
• Exceptional guidance and support from our managers
• Collaborative culture & environment
• Robust training opportunities with company reimbursement upon achieving required licensing
• Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
• Opportunity to work alongside some of the best talent in the fire protection industry

Job Summary

We are seeking a detail‑oriented Project Coordinator to support our Project Managers by coordinating multiple construction projects from start to finish. This role is responsible for project documentation, scheduling, billing, customer communication, and administrative support to help ensure projects are completed on time and within budget.

Key Responsibilities:

• Coordinate project schedules, documentation, and administrative tasks
• Process material quotes, rental equipment, change orders, and progress billing
• Prepare closeout documents, test reports, supervision forms, and project inspections
• Review contracts, bond requests, certificates of insurance (COIs), and customer documentation
• Maintain project records, spreadsheets, and customer information
• Support accounts receivable collections and financial tracking
• Communicate with customers, vendors, and internal teams
• Assist with project meetings and monitor project progress

Qualifications:

• Previous experience in project coordination, construction administration, or a similar role
• Strong organizational and multitasking skills
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Excellent communication and customer service skills
• Ability to work in a fast‑paced environment while managing multiple priorities
• Experience in the construction or fire protection industry is a plus

Successful completion of a drug test and pre‑employment background screening is required. MVR checks are required for all driving positions.

We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on‑line.

Employment with an Equal Opportunity Employer (EOE) including disability/veterans.