Administrative Assistant

Impact Fire Services, LLC; Arlington (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Weekly pay

Healthcare

Dental

Vision

Life insurance

Paid time off

Holidays

401(k) company match

Disability insurance

Training opportunities

Job summary

Impact Fire Services, LLC is seeking an organized administrative assistant to support our district office. The role includes scheduling inspections, handling correspondence, and providing receptionist duties in a fast-paced fire protection environment.

The ideal candidate is proficient in MS Office, detail-oriented, and able to multi-task while delivering timely reports. We offer weekly pay, comprehensive benefits, and opportunities for training and advancement.

Qualifications

• Proficient in MS Office (Word, Excel) and basic email/calendar usage.
• Detail oriented with a keen eye for accuracy in data entry.
• Strong communication skills, both written and spoken.
• Excellent organizational skills and ability to multitask in a fast-paced environment.
• Desire to learn and grow with training opportunities.

Responsibilities

• Manage workflow to meet deadlines and ensure accuracy.
• Schedule inspections for field personnel and coordinate with team calendars.
• Prepare memos, emails, and reports as directed by management.
• Respond to information requests and handle inquiries professionally.
• Answer incoming calls and perform receptionist duties as needed.

Skills

Detail oriented

Exceptional communication

Organizational skills

Multitasking

Problem solving

Tools

MS Office Suite

Job description

Posted Thursday, July 30, 2026 at 4:00 AM

Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 52+ district offices and employ over 2,100 employees across multiple states throughout the USA. At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.

Why work with us?

At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 52+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.

Please text “ImpactFire” to 512-722-7592 to connect with Ember, Impact Fire’s Recruiting Assistant, to learn more about this position and the company.

Benefits of joining Impact Fire Services

When you join Impact Fire you will receive:

• Competitive compensation
• Pay is on a weekly cycle, every Friday
• Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
• Company paid short and long-term disability
• Immediately vested in our 401(k) company match
• Full-time employees participate in our Shared Ownership Program which offers a monetary bonus aligned to the company's long-term success. This program fosters an ownership mindset and ensures that every employee meaningfully shares in the success they help create.
• Exceptional guidance and support from our managers
• Collaborative culture & environment
• Robust training opportunities with company reimbursement upon achieving required licensing
• Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
• Opportunity to work alongside some of the best talent in the fire protection industry

Support the district office administrative duties. This individual is efficient and comfortable being a member of a team. The ability to multi-task, whilemaintaining complex schedules and providing administrative support, is essential in this position. The idealcandidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

OB RESPONSIBILITIES:

• Manage workflow ensuring that deadlines are met, and work is completed correctly
• Scheduling Inspections for field employees
• Implement programs as directed by management, and see the programs through to completion
• Generate memos, emails and reports when appropriate
• Respond to questions and requests for information
• Answer incoming calls and assume receptionist duties

JOB REQUIREMENTS:

• Current use of MS Office Suite (Word, Excel) in a proficient manner
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional communication skills
• Superior organization skills and dedication to completing projects in a timely manner.
• In addition to the above, the most desirable candidate will have:
• Detailed oriented and demonstrate a high degree of accuracy when performing data entry

Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.

We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.

Employment with an Equal Opportunity Employer (EOE) including disability/veterans.