Project Coordinator

Shambaugh & Son, L.P.; Fort Wayne (IN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

401(k) with company contribution

Paid time off

Paid holidays

Life insurance

HSAs

FSAs

Educational benefits

Job summary

Shambaugh & Son L.P. is seeking a Project Coordinator for the Fort Wayne, IN office. You will support the Fire Protection Special Hazards/Fire Alarm team with project management and administrative tasks.

The role requires tech-savvy and strong organization, plus familiarity with Procore or similar portals; you will assist designers, PMs, and estimators and help manage submittals and documentation. We offer a comprehensive benefits package and opportunities for career growth within a leading

Qualifications

• At least 1 year of administrative experience.
• Proficiency in Microsoft Office and Windows; tech-savvy.
• Experience with construction document submittal software is a plus.
• Strong Excel skills and ability to create tables.
• Ability to multitask and manage several tasks simultaneously.
• Excellent organizational skills and professional communication.
• Willingness to work extended hours and weekends as required.

Responsibilities

• Assist Special Hazards/Fire Alarm designer, project manager, and estimating personnel as needed.
• Use Project Manager program.
• Use customer portals like Procore, Building Connected, etc. for file transfer
• Create project-specific equipment submittal documents.
• Document submittals.
• Maintain document retention strategy for retaining hard and electronic copies of test paperwork and other essential documents.
• Work with general contractors on submittals.
• Coordinating outing events for the team.
• Other duties as assigned.

Skills

Tech savvy

Proficient in MS Office

Strong organizational skills

Multitasking

Professional communication

Tools

Procore

Building Connected

Job description

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Job Summary

Shambaugh & Son L.P. is seeking a Project Coordinator in the Fort Wayne, IN office. In this position you will be responsible for a wide range of project management and project administration duties with the Fire Protection Special Hazards/Fire Alarm team.

Essential Duties & Responsibilities

• Assist Special Hazards/Fire Alarm designer, project manager, and estimating personnel as needed.
• Use Project Manager program.
• Use customer portals like Procore, Building Connected, etc. for file transfer
• Create project-specific equipment submittal documents.
• Document submittals.
• Maintain document retention strategy for retaining hard and electronic copies of test paperwork and other essential documents.
• Work with general contractors on submittals.
• Coordinating outing events for the team.
• Other duties as assigned.

Qualifications

• This position requires a proficiency in computer usage above basic Microsoft Office & Windows Skills. Must be tech savvy
• Experience with construction document submittal software and processes is a plus.
• Must be able to retain training in an organized fashion to be successful.
• Good understanding of Excel Spreadsheets and Creating of Tables.
• At least 1 year of administrative experience.
• Experience in construction administration preferred.
• Proven experience in multi-tasking and doing several difficult tasks at once - incoming calls, scheduling, internal personnel, emails, tracking down information, etc.
• Must possess strong organizational skills.
• Must be organized, self-motivated and a strong work ethic.
• Professionalism in email and over the phone
• Must be able to maintain a confidential work ethic.
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Benefits

We are committed to providing Shambaugh & Son employees and their families with a comprehensive benefits package.

Employees also have access to a variety of company-provided resources at no cost that support work, life, and family responsibilities, including mental health, wellness, finance, and legal services.

Education benefits for employees include Tuition Reimbursement and College Coach to assist with educational decisions.

Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and applicable federal and state sick leave.

• multiple medical plan options
• dental
• vision
• Health Savings Accounts (HSAs) with company contributions
• Flexible Spending Accounts (FSAs)
• company-paid life insurance
• a 401(k) savings plan with company contribution
• disability coverage
• critical illness coverage
• and accident insurance.
• mental health
• wellness
• finance
• legal services.
• Tuition Reimbursement
• College Coach
• paid time off
• paid holidays
• paid parental
• military
• bereavement
• applicable federal and state sick leave
• Other incentives are available based on position level and/or job specifics.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affi