Project Coordinator

EMCOR Group; Fort Wayne (IN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical plans

Dental insurance

Vision insurance

HSA with company contributions

FSA

Life insurance

401(k) with company contribution

Disability coverage

Critical illness coverage

Accident insurance

Job summary

Shambaugh & Son L.P. in Fort Wayne, IN is seeking a Project Coordinator to support the Fire Protection Special Hazards/Fire Alarm team. You will assist designers, project managers, and estimators, and manage submittals, documents, and portals like Procore.

The role requires strong organization, basic Excel skills, and multitasking across a range of duties with potential for extended hours and weekends.

Qualifications

• 1 year of administrative experience is required.
• Tech-savvy with strong computer skills beyond basic MS Office.
• Experience with construction document submittal software is a plus.
• Good Excel proficiency and ability to create tables.

Responsibilities

• Assist Special Hazards/Fire Alarm designer, project manager, and estimating personnel as needed.
• Use Project Manager program.
• Use customer portals like Procore, Building Connected, etc. for file transfer
• Create project-specific equipment submittal documents.
• Document submittals.
• Maintain document retention strategy for test paperwork and other documents.
• Coordinate with general contractors on submittals.
• Coordinate outing events for the team.
• Other duties as assigned.

Skills

Organizational skills

Multitasking

Communication

Self-motivation

Professionalism

Education

Administrative experience (1 year)

Tools

Procore

Building Connected

Microsoft Office

Job description

About Us

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Job Summary

Shambaugh & Son L.P. is seeking a Project Coordinator in the Fort Wayne, IN office. In this position you will be responsible for a wide range of project management and project administration duties with the Fire Protection Special Hazards/Fire Alarm team.

#shambaugh #LI-TS #LI-Onsite

Essential Duties & Responsibilities

• Assist Special Hazards/Fire Alarm designer, project manager, and estimating personnel as needed.
• Use Project Manager program.
• Use customer portals like Procore, Building Connected, etc. for file transfer
• Create project-specific equipment submittal documents.
• Document submittals.
• Maintain document retention strategy for retaining hard and electronic copies of test paperwork and other essential documents.
• Work with general contractors on submittals.
• Coordinating outing events for the team.
• Other duties as assigned.

Qualifications

• This position requires a proficiency in computer usage above basic Microsoft Office & Windows Skills. Must be tech savvy
• Experience with construction document submittal software and processes is a plus.
• Must be able to retain training in an organized fashion to be successful.
• Good understanding of Excel Spreadsheets and Creating of Tables.
• At least 1 year of administrative experience.
• Experience in construction administration preferred.
• Proven experience in multi-tasking and doing several difficult tasks at once - incoming calls, scheduling, internal personnel, emails, tracking down information, etc.
• Must possess strong organizational skills.
• Must be organized, self-motivated and a strong work ethic.
• Professionalism in email and over the phone
• Must be able to maintain a confidential work ethic.
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Benefits

We are committed to providing Shambaugh & Son employees and their families with a comprehensive benefits package. Our benefits include multiple medical plan options, dental, vision, Health Savings Accounts (HSAs) with company contributions, Flexible Spending Accounts (FSAs), company-paid life insurance, a 401(k) savings plan with company contribution, disability coverage, critical illness coverage, and accident insurance.

Employees also have access to a variety of company-provided resources at no cost that support work, life, and family responsibilities, including mental health, wellness, finance, and legal services. Education benefits for employees include Tuition Reimbursement and College Coach to assist with educational decisions.

Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and applicable federal and state sick leave. Other incentives are available based on position level and/or job specifics.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

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