Project Coordinator

Swipejobs; Florida; Remote; USD 60,000 - 70,000; Full time

Job summary

Swipejobs is seeking a highly organized Project Coordinator to support customer orders and projects. This role serves as the central point between customers, sales, engineering, operations, supply chain, and procurement, overseeing projects from quotation to final closeout.

The position is primarily remote with occasional in-office training, and requires strong communication and multitasking skills. The ideal candidate manages multiple priorities, maintains relationships, and ensures accurate

Qualifications

• Associate's or Bachelor's degree in Business, Engineering, Supply Chain, or related field preferred.
• 3+ years of project coordination, customer support, order management, or related experience.
• Experience with engineered products, manufacturing, industrial sectors preferred.
• Experience managing customer orders, quotations, invoicing, and project documentation preferred.

Responsibilities

• Review contracts, specifications, plans, and orders to understand requirements for internal teams.
• Coordinate projects from order receipt to completion, including schedules, deliverables, and customer communications.
• Process and manage customer orders with pricing validation and timely entry into systems.
• Organize kickoff meetings and align teams on scope, schedules, and expectations.
• Monitor schedules and proactively communicate milestones, risks, and status.
• Coordinate shipping, delivery, invoicing, startup, commissioning, and closeout activities.

Skills

MS Office

Project coordination

Communication

Cross-functional teamwork

Attention to detail

Education

Associate's or Bachelor's degree

Tools

SAP

Salesforce

AS400

Job description

Job Description

Project Coordinator

Location

Jupiter, FL

Pay

$30.00 per hour

Schedule

Monday-Friday, 8:00 AM-5:00 PM

Work Arrangement

Remote, with occasional in-office training as required

Contract

6 months

Job Summary

We are seeking a highly organized, customer-focused Project Coordinator to support the successful execution of customer orders and projects. This position serves as a central point of coordination between customers, sales, engineering, operations, supply chain, procurement, and other internal teams. The Project Coordinator will oversee projects from quotation and order entry through manufacturing, delivery, commissioning, invoicing, and final project closeout. The ideal candidate is detail-oriented, proactive, professional, and comfortable managing multiple priorities while maintaining strong customer relationships. This is primarily a remote position; however, the employee may be required to attend occasional in-office training. Work arrangements and requirements may be subject to change based on business needs.

Key Responsibilities: Project Coordination and Order Management

• Review contracts, specifications, plans, purchase orders, and related project documentation to understand requirements and communicate them effectively to internal teams.
• Coordinate projects from order receipt through completion, including schedules, deliverables, documentation, manufacturing milestones, and customer communications.
• Process and manage customer orders, ensuring accuracy, pricing validation, commercial compliance, and timely entry into internal systems.
• Organize and facilitate project kickoff meetings and align internal teams on scope, schedules, deliverables, and customer expectations.
• Monitor project schedules and proactively communicate milestones, risks, delays, and status updates.
• Coordinate shipping, delivery, invoicing, startup, commissioning, and project closeout activities.

Customer Support and Relationship Management

• Serve as a primary point of contact for customers, sales teams, suppliers, and internal departments throughout the project lifecycle.
• Provide prompt, professional, and thorough responses to customer inquiries.
• Maintain regular communication regarding order status, project schedules, delivery commitments, and issue resolution.
• Investigate and assist with resolving customer concerns involving billing, delivery, documentation, or project execution.
• Maintain accurate customer records, contracts, quotations, project documentation, and correspondence.

Technical and Cross-Functional Coordination

• Coordinate the preparation, review, and submission of technical documentation, data packages, drawings, submittals, OandM manuals, and other customer deliverables.
• Work closely with Engineering, Operations, Procurement, Supply Chain, and Sales to ensure project requirements are met.
• Coordinate with vendors and suppliers regarding product availability, schedules, pricing, and compliance with project specifications.
• Assist with identifying project risks, developing solutions, and escalating issues when appropriate.
• Support quotation activities, pricing and availability requests, and other pre- and post-order sales support functions.

Continuous Improvement

• Participate in initiatives designed to improve customer experience, project execution, and operational efficiency.
• Support special projects and perform other duties as assigned.

Key Competencies

• Strong customer service and relationship-building skills
• Excellent verbal and written communication skills
• Strong project coordination and organizational abilities
• Ability to manage multiple priorities and deadlines
• Proactive, solutions-oriented approach
• Excellent attention to detail
• Business and commercial awareness
• Strong problem-solving and conflict-resolution skills
• Technical aptitude and ability to understand engineering documentation
• Ability to collaborate effectively with cross-functional teams and external customers
• Strong prioritization and time-management skills
• Comfortable handling difficult customer and stakeholder communications professionally

Qualifications: Education And Experience

• Associate's or Bachelor's degree in Business, Engineering, Supply Chain, or a related field preferred.
• 3+ years of experience in project coordination, customer support, order management, account management, or a related role.
• Experience with engineered products, manufacturing, industrial, municipal, utility, water, or wastewater industries preferred.
• Experience managing customer orders, quotations, invoicing, and project documentation preferred.

Skills and Technical Knowledge

• Strong proficiency with Microsoft Office Suite.
• Experience with ERP, CRM, or project management software preferred, such as SAP, Salesforce, AS400, or similar systems.
• Ability to interpret technical drawings, specifications, and project documentation preferred.
• Ability to work independently while collaborating effectively with cross-functional teams.