Project Coordinator

Aston Carter; False Pass (AK); Remote; USD 44,000 - 51,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short/Long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

PTO / Vacation / Sick Leave

Job summary

Aston Carter seeks a Project Accounting Coordinator to support civil engineering project managers, focusing on complex NYC public sector work. The role involves preparing fee proposals, drafting contracts and subcontracts, and ensuring compliance with contract terms and municipal standards.

Responsibilities include budgeting, invoicing alignment, subconsultant processing, and revenue monitoring. Strong Excel and ERP experience, especially Deltek, BST, or Oracle, is essential.

Qualifications

• 3+ years experience supporting complex NYC public sector projects.
• 3+ years experience drafting contracts and subcontracts.
• 3+ years experience preparing proposal templates.
• 3+ years experience with change orders.
• Experience at an engineering/architectural firm with revenue >$150M.
• Ability to create pivot tables and VLOOKUPs in Excel.
• Proficiency in Deltek, BST, or Oracle.

Responsibilities

• Develop Work Breakdown Structures, authorizations, and budgets.
• Align with client invoicing requirements and public sector billing guidelines.
• Support subconsultant invoice processing and monitor project financials.
• Assist with pre-bill reviews and resolve revenue variances.
• Support revenue recovery within public funding constraints.
• Act as liaison between internal teams, clients, subconsultants, and public agencies.
• Participate in monthly project reviews and collaborate on financial improvements.

Skills

NYC public sector experience

Contract drafting

Proposal templates

Change orders

Excel pivot tables

Excel VLOOKUPs

Deltek/BST/Oracle

Tools

Deltek

BST

Oracle

Deltek Vantagepoint

Job description

Job Description

Job Title: Project Accounting Coordinator

Job Description

We are seeking a Project Accounting Coordinator to support project managers throughout the lifecycle of civil engineering projects, with a strong emphasis on complex public sector work in NYC. This role involves preparing fee proposals, drafting contracts and subcontracts, and ensuring projects comply with contract terms, regulatory requirements, and municipal standards. Experience with NYC agencies, particularly the NYC School Construction Authority (SCA), is highly preferred.

Responsibilities

• Develop Work Breakdown Structures (WBS), project authorizations, and budgets.
• Align with client invoicing requirements and public sector billing guidelines.
• Support subconsultant invoice processing and monitor project financials, including budgets, revenue, variance, and work-in-progress.
• Assist with pre-bill reviews and resolve revenue variances.
• Support revenue recovery efforts within public funding constraints.
• Act as a liaison between internal teams, clients, subconsultants, and public agencies to ensure clear and compliant communication.
• Participate in monthly project reviews and collaborate with Business Operations to analyze performance and identify financial improvement opportunities.

Essential Skills

• 3+ years of experience supporting complex NYC public sector projects.
• 3+ years of experience drafting contracts and subcontracts.
• 3+ years of experience preparing proposal templates.
• 3+ years of experience with change orders.
• Experience working for an engineering or architectural firm with revenue over $150 million.
• Ability to create pivot tables and Vlookups in Excel.
• Proficiency in Deltek, BST, or Oracle.

Additional Skills & Qualifications

• Experience with Deltek Vantagepoint is a plus.
• Participation in ERP implementation, preferably Vantagepoint, is beneficial.

Work Environment

This position is fully remote and offers the opportunity to work within a company known for its great culture. Candidates CANNOT be based on the West Coast.

This position is moving extremely fast as this is an urgent need for the client.

Job Type & Location

This is a Contract to Hire position based out of Camp Hill, PA.

Pay and Benefits

The pay range for this position is $32.00 - $37.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Aug 25, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email