Project Coordinator

SJ Janis; Elm Grove (WI); On-site; USD 41,000 - 52,000; Full time

Benefits offered by this job

Cellphone allowance

Paid time off

Paid holidays

Profit sharing

Mileage reimbursement

Health insurance

Long-term career growth

Collaborative office environment

Ongoing training

Job summary

SJ Janis Company in Elm Grove, WI, is seeking a highly organized Project Coordinator to support our Production Team from kickoff through warranty. This in-office, full-time role focuses on keeping projects on schedule and coordinating multiple moving parts with clients, subcontractors, and suppliers.

You’ll work closely with our Production Manager and Project Managers to maintain accurate records, manage Buildertrend updates, and ensure a high level of client satisfaction through clear

Qualifications

• 3+ years of experience in project coordination, construction administration, or similar roles.
• Experience in residential remodeling or construction preferred.
• Strong computer skills and ability to learn construction software quickly.
• Buildertrend experience highly preferred.
• Excellent organizational and time management skills.
• Strong attention to detail with ability to manage multiple priorities.
• Professional written and verbal communication skills.
• Self-motivated with excellent follow-through.
• Positive attitude and commitment to client service.

Responsibilities

• Manage Buildertrend project setup, updates, and administration.
• Coordinate permit applications, approvals, and project documentation.
• Prepare project schedules and assist with production planning.
• Organize project files, plans, contracts, and job documentation.
• Coordinate material orders, specialty products, and vendor communication.
• Support Project Managers with change orders, tracking, and scheduling.
• Track project milestones and ensure critical tasks stay on schedule.
• Coordinate communication between office, field teams, subcontractors, suppliers, and homeowners.
• Manage warranty requests and service projects after completion.
• Help improve operational workflows and maintain accurate project records.

Skills

Project coordination

Construction administration

Residential remodeling

Buildertrend

Organization skills

Communication skills

Tools

Buildertrend

MS Office

Job description

Project Coordinator

SJ Janis Company
Elm Grove, WI | Full-Time | In-Office | $30-$38 per hour

Behind every successful remodeling project is someone who keeps the details organized, communication flowing, and the entire team moving in the same direction.

SJ Janis Company is looking for a highly organized Project Coordinator to support our Production Team from project kickoff through warranty. This role is ideal for someone who enjoys managing details, coordinating multiple moving parts, and using technology to keep projects on schedule.

You’ll work closely with our Production Manager, Project Managers, clients, subcontractors, and suppliers, becoming the central point of coordination that helps every project run more efficiently.

If you’re detail-oriented, enjoy solving problems, and take pride in keeping things organized, we’d love to meet you.

About SJ Janis Company

For more than 75 years, SJ Janis Company has been transforming homes throughout Southeast Wisconsin through thoughtful design, exceptional craftsmanship, and outstanding customer service.

As an award-winning design-build remodeling company, we believe successful projects begin with strong planning, clear communication, and a team committed to delivering an exceptional client experience.

What You’ll Do

As Project Coordinator, you’ll support every phase of the remodeling process while helping our production team stay organized and proactive.

Your responsibilities include:

• Manage Buildertrend project setup, updates, and ongoing project administration
• Coordinate permit applications, approvals, and project documentation
• Prepare project schedules and assist with production planning
• Organize project files, plans, specifications, contracts, and job documentation
• Coordinate material orders, specialty products, and vendor communication
• Support Project Managers with change orders, project tracking, and scheduling
• Track project milestones and ensure critical tasks stay on schedule
• Coordinate communication between office staff, field teams, subcontractors, suppliers, and homeowners
• Manage warranty requests and service projects after project completion
• Help improve operational workflows and maintain accurate project records

What We’re Looking For

• 3+ years of experience in project coordination, construction administration, office management, or a similar role
• Experience in residential remodeling or construction is strongly preferred
• Strong computer skills and the ability to quickly learn and manage construction software
• Buildertrend experience is highly preferred
• Excellent organizational and time management skills
• Strong attention to detail with the ability to manage multiple priorities
• Professional written and verbal communication skills
• Self-motivated with excellent follow-through
• Positive attitude and commitment to providing exceptional customer service

What Success Looks Like

In this role, you will:

• Keep Buildertrend accurate, organized, and up to date across active projects
• Ensure permits, documentation, and project information are completed on time
• Help Project Managers stay focused by proactively coordinating project details
• Maintain clear communication between clients, office staff, field teams, and trade partners
• Support smooth project execution from preconstruction through warranty while delivering an exceptional client experience

Compensation and Benefits

• $30-$38 per hour, based on experience
• Cellphone allowance
• Paid time off and paid holidays
• Profit sharing
• Mileage reimbursement
• Health insurance with company contribution toward individual coverage
• Work with one of Wisconsin's most respected design-build remodeling companies
• Stable, full-time position with long-term career growth
• Collaborative office environment where your work directly impacts project success
• Ongoing training and professional developmentSupportive leadership team that values organization, teamwork, and continuous improvement

SJ Janis Company is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees.