Project Coordinator

ViziRecruiter,LLC.; Downers Grove (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Industry-leading bonus program

Employee Stock Ownership Plan (ESOP)

Traditional and Roth 401k

Tuition reimbursement

Scholarship for associates’ children

Sabbatical and travel allowance

Volunteer leave

100% charitable match

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO/Murray National Construction seeks a detail-oriented Project Coordinator to join our team. Based in Fort Worth after training in Dallas, you’ll support Project Managers by preparing proposals, maintaining files, coordinating travel, and handling communications in their absence.

This role offers strong growth and exposure to critical project phases within a family of construction companies. Typical base compensation is $60,000–$80,000 with eligibility for discretionary bonuses; we provide a

Qualifications

• 3-10 years of related experience; construction administration considered a plus.
• Excellent computer skills; proficient in Microsoft Word and Excel.
• Must be extremely organized, self-reliant, proactive, and detail-oriented.

Responsibilities

• Typing/preparing letters, bid instructions, meeting minutes, weekly updates, memos, proposals, and timesheets.
• Assist Project Managers with proposals, manage work/design schedule, and assemble proposal books.
• Maintain lists for Project Managers including region/job lists, subcontract tracking, and vacation lists.
• Prepare forms (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Services Agreements).
• Coordinate proposal covers, tabs, and company information for capabilities packages.
• Schedule meetings and trainings, prepare handouts, and coordinate meals.
• Book travel as needed and communicate with vendors and customers in Project Manager’s absence.
• Maintain and organize project files and ensure off-site archiving.

Tools

Microsoft Word

Microsoft Excel

Job description

Introduction

At ARCO/Murray, we take our “better team, better planning, and better execution” culture seriously. But we’re not an award-winning firm just because we’re a great place to work. We’re relentless experts at what we do.

Overview

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.

ARCO/Murray National Construction is currently looking for a detail-oriented, self-reliant Project Coordinator to join our team. At ARCO, you'll have the opportunity to improve project performance, set up processes and drive your own success from day one!

This position will be based in our Fort Worth office after the initial training period taking place in the Dallas office.

What We Can Offer You:

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave

Typical base compensation for the Project Coordinator role is between $60,000 and $80,000. Candidates with extensive experience may exceed this range. In addition to base salary, the role is eligible to receive discretionary bonus compensation based on individual and company.

Responsibilities

• Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports.
• Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books in a timely manner as per Project Manager.
• Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing and vacation lists.
• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals).
• Point person for proposal and capabilities packages. This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager.
• Preparation for meetings and trainings including scheduling, preparing handouts, and coordinating lunches.
• Book all travel when necessary.
• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence.
• Maintain all files, including preparing new files and sending old files off site.

Requirements

• 3-10 years of related experience, construction administration experience considered a plus.
• Excellent computer skills, must be proficient in Microsoft Word and Excel.
• Must be extremely organized, self-reliant, proactive, and detail-oriented.