Project Coordinator

ViziRecruiter,LLC.; Chicago (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Bonus program

ESOP

Traditional and Roth 401k

Tuition reimbursement for associates

Scholarship for associates’ children

1-month paid sabbatical after every 5y

1-week paid volunteer leave

100% charitable match

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO/Murray National Construction is seeking a detail-oriented Project Coordinator to join our team. You will support project performance, set up processes, and drive success from day one on complex construction projects.

The role requires strong organization, proactive problem solving, and the ability to work with cross-functional teams. Base salary is typically 60,000–80,000 per year, with eligibility for discretionary bonuses and comprehensive benefits.

Qualifications

• 3-10 years of related experience; construction administration experience is a plus.
• Excellent computer skills; proficient in Microsoft Word and Excel.
• Must be extremely organized, self-reliant, proactive, and detail oriented.

Responsibilities

• Typing and preparing letters, bid instructions, meeting minutes, weekly updates, memos, proposals, and expense reports.
• Assist Project Managers with proposals, schedule management, and assembling proposal books.
• Maintain lists for project regions, subcontract tracking, filing, and vacation.
• Prepare forms directed by Project Managers (Subcontracts, POs, Change Orders, AGC Agreements, Professional Service Agreements).
• Coordinate proposal covers, tabs, company information, sell sheets, and assemble materials provided by Project Manager.
• Prepare for meetings and trainings, including scheduling, handouts, and coordinating lunches.
• Book travel when necessary.
• Answer calls and coordinate communication with vendors and customers when the Project Manager is absent.
• Maintain and organize all files, including new files and off-site storage.

Skills

Organization

Proactive

Attention to detail

Self-reliant

Tools

Microsoft Word

Excel

Job description

Introduction

At ARCO/Murray, we take our “better team, better planning, and better execution” culture seriously. But we’re not an award-winning firm just because we’re a great place to work. We’re relentless experts at what we do.

Overview

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.

ARCO/Murray National Construction is currently looking for a detail-oriented, self-reliant Project Coordinator to join our team. At ARCO, you'll have the opportunity to improve project performance, set up processes and drive your own success from day one!

WHAT WE CAN OFFER YOU

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave

Typical base compensation for the Project Coordinator role is between $60,000 and $80,000. Candidates with extensive experience may exceed this range. In addition to base salary, the role is eligible to receive discretionary bonus compensation based on individual and company.

At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country – constructing a team of experts in architecture, design, engineering, project management, and business services.

Responsibilities

• Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports.
• Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books in a timely manner as per Project Manager.
• Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing and vacation lists.
• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals).
• Point person for proposal and capabilities packages. This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager.
• Preparation for meetings and trainings including scheduling, preparing handouts, and coordinating lunches
• Book all travel when necessary.
• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence.
• Maintain all files, including preparing new files and sending old files off site.

Requirements

• 3-10 years of related experience, construction administration experience considered a plus.
• Excellent computer skills, must be proficient in Microsoft Word and Excel.
• Must be extremely organized, self-reliant, proactive, and detail oriented.