Project Coordinator

ABM Industries; Dallas (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

ABM Electrical Power Solutions, part of ABM Industries, is seeking a Project Coordinator to support daily operations, project execution, scheduling, documentation, invoicing, and administrative functions. The role collaborates with Project Managers, field personnel, and leadership to drive electrical testing, commissioning, maintenance, and power systems projects.

The position focuses on coordinating schedules, maintaining records, assisting with invoicing, and ensuring clear communication among

Qualifications

• 4+ years of experience in project coordination, operations support, scheduling, or related roles.
• Strong organizational and multitasking skills with ability to manage multiple priorities.
• Experience supporting customer-facing operations and service-related activities.

Responsibilities

• Coordinate and maintain weekly work schedules for field personnel and project resources.
• Assist with dispatching field personnel and coordinating labor assignments based on project requirements.
• Support project managers with scheduling, startup activities, and project administration.
• Coordinate customer scheduling requests, site assessments, project mobilization activities, and tracking requirements.
• Maintain project schedules, tracking tools, customer portals, and reporting systems.

Skills

Project coordination

Scheduling

Office administration

Accounting support

Field service coordination

Microsoft Office

Education

High school diploma or GED

Tools

ERP systems

Job description

Job Description

ABM Electrical Power Solutions is seeking a Project Coordinator to support daily operations, project execution, scheduling, documentation, invoicing, and administrative functions within the Electrical Power Solutions business. Under the direction of the Operations Resource Manager and in collaboration with Project Managers, field personnel, and leadership, this position serves as a key operational resource supporting electrical testing, commissioning, maintenance, engineering, and power systems projects. The Project Coordinator is responsible for coordinating schedules, supporting project administration, maintaining project records, assisting with invoicing and collections activities, and ensuring efficient communication between customers, field personnel, project managers, and internal stakeholders.

Responsibilities

• Coordinate and maintain weekly work schedules for field personnel and project resources.
• Assist with dispatching field personnel and coordinating labor assignments based on project requirements.
• Support project managers with project scheduling, startup activities, and project administration.
• Coordinate customer scheduling requests, site assessments, project mobilization activities, and project tracking requirements.
• Maintain project schedules, tracking tools, customer portals, and reporting systems.
• Prioritize and manage multiple assignments and operational requests in a fast-paced environment.
• Create, maintain, and organize project documentation, records, and project files.
• Open and maintain project records within company ERP and accounting systems.
• Process project invoicing and review billing information for completeness and accuracy.
• Support accounts receivable activities, including customer follow-up regarding outstanding invoices and delinquent payments.
• Reconcile receipts, expense reports, and project-related expenditures utilizing company expense management systems.
• Coordinate procurement requests, office supplies, and administrative support functions as required.
• Assist with project reporting, backlog tracking, resource planning, and operational reporting.
• Communicate professionally with customers, vendors, field personnel, and internal stakeholders.
• Support compliance with company policies, customer requirements, safety documentation, and operational procedures.
• Perform additional duties as assigned in support of business operations.

Qualifications

• High school diploma or GED required.
• Minimum 4 years of experience in project coordination, operations support, scheduling, office administration, accounting support, field service coordination, or related roles.
• Strong organizational and multitasking skills with the ability to manage multiple priorities simultaneously.
• Experience supporting customer-facing operations and service-related activities.
• Proficiency with Microsoft Office Suite and business management systems.
• Experience creating, maintaining, and organizing schedules, reports, project documentation, and customer communications.
• Strong written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively in a team environment.

Knowledge, Skills, and Abilities

• Strong organizational, administrative, and project coordination skills.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Strong customer service and communication skills.
• Ability to build effective working relationships with customers, field personnel, vendors, and internal stakeholders.
• Strong problem-solving and critical-thinking skills.
• Ability to maintain confidentiality and professionalism.
• Strong documentation, recordkeeping, and data management capabilities.
• Ability to work effectively with accounting, operations, and project management teams.
• Commitment to quality, customer service, and operational excellence.

Physical Requirements

• Ability to travel occasionally to customer sites, project locations, field offices, and company facilities as required.
• Ability to work in office environments, industrial facilities, construction sites, substations, and customer locations.
• Ability to sit, stand, walk, bend, and navigate active work environments.
• Ability to lift, carry, push, and pull office materials, project files, and equipment weighing up to 25 pounds.
• Ability to wear required personal protective equipment (PPE) when visiting project sites or customer facilities.
• Ability to work extended hours as necessary to support project schedules and customer requirements.

Career Progression

The Project Coordinator role serves as a key operational support position within Electrical Power Solutions and may progress to Senior Project Coordinator, Associate Project Manager, Project Manager, or other leadership roles based on demonstrated performance, experience, and business needs.

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.