Project Coordinator

Himmel's LLC.; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k)

Health insurance

Life insurance

Paid time off

Referral program

Vision insurance

Job summary

Himmel's LLC. is seeking a Door and Hardware Project Coordinator for their Dallas location. The role involves managing project details, assisting in customer communication, and supporting the detailing team. Candidates should have experience with Detailing software and familiarity with the commercial construction industry.

The position offers competitive pay, bonuses, medical benefits, paid time off, and professional development opportunities.

Qualifications

• Must be at least 18 years of age.
• Ability to effectively perform in a fast-paced environment.
• Needs to be a team player with a positive demeanor.

Responsibilities

• Manage project information and ensure all documents are complete.
• Contact customers for project information.
• Assist Project Detailers in detailing newly awarded projects.

Skills

Excellent mathematical aptitude

Problem-solving skills

Customer service skills

Self-motivated

Tools

Comsense

Pro-tech

Job description

For over 40 years, Himmel’s Architectural Door and Hardware has provided quality products and services in the commercial door and architectural specialties industry. Himmel’s is a growing organization with locations in New Orleans, Prairieville, Houston, Dallas, and Nashville. We pride ourselves as “the door” opening experts, not simply a construction material supplier. Our family‑owned and operated company is currently seeking a Door and Hardware Project Coordinator to join our team at our Dallas, TX location!

The Detailing Department is the lifeline of our growing business. This position is scheduled Monday — Thursday 7 am – 4:30 pm and Friday 7 am – 3:30 pm.

Job Responsibilities

• Manage newly awarded project information through Smartsheets and Comsense.
  • Identify missing information in Smartsheets to ensure all cells are filled; dates, contact info, etc. and insert all relevant information currently available.
  • Key Construction dates, contact information, etc. and insert all relevant information currently available.
  • Identify and organize missing documents (plans, specs, quotes)
• Contact customers through email and phone to obtain vital information needed by the project team members when new projects are awarded.
  • Send standard email with current lead time sheet and Project Information Sheet attached.
  • Call the customer to communicate that we have the job in progress, where the job stands, communicate missing info, etc.
  • Advise the status of submittals and the anticipated release date.
  • Gather date material is needed onsite.
  • Gather contact information (PM, project admin and superintendent)
  • Gather missing contract documents (Plans, addendum, revisions, etc.)
  • Ensure plans, addenda, specs, etc. are the most current up to date release versions.
  • Communicate with customers for the status of purchase orders, subcontracts, and COD down payments.
• Set up Comsense related documents by moving all estimating documents to project documents.
• Submittal Tracking Through Smartsheets.
  • Maintain Submittal email account.
  • Communicate with Customers for the status of submittal approvals.
• Assist Project Detailers in detailing newly awarded projects. This includes handing and locating openings, drawing door and frame elevations, lite kit sizing, reviewing doors/frames/hardware specifications and coordinating any needed changes with the Project Detailer.
• Assist Detailing Manager with administrative tasks as needed.

Preferred Experience

• Experience using industry-specific Detailing software (Comsense or Pro-tech)
• Familiar with the Commercial Construction Industry

Requirements

• Must be at least 18 years of age.
• Excellent mathematical aptitude & problem-solving skills
• Ability to effectively perform in an advanced, fast-paced environment both individually as well as part of a team.
• Needs to be self-motivated, have a strong work ethic, positive and helpful demeanor, and possess excellent customer service skills.
• Must pass drug and alcohol screen and complete random screens.
• Competitive compensation and bonuses
• Medical, Dental, and Vision Insurance
• Company-paid life insurance and Long-Term Disability
• Paid vacation and holidays
• Supplemental/Voluntary Insurance – Life, Accident, Critical Illness, Short-Term Disability
• Advancement Opportunity to grow your career.
• Professional & Personal Development Opportunities
• Access to the Employee Assistance Program (EAP)

Job Type: Full-time

Salary: Competitive pay based on experience and pay plan

• 401(k)
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

Education:

Work Location:

Work Remotely: No

Equal Opportunity

Equal access to programs, services and employment opportunities is available to all persons without regard to sex (including pregnancy), race, color, religion, national origin, citizenship, age, disability, genetic information, or any other basis protected by federal, state, and/or local law. In accordance with the Americans with Disabilities Act and/or applicable state and local laws, applicants requiring reasonable accommodations for the application and/or interview process should notify the Human Resources Department. Examples of reasonable accommodations include making a change to the application process; providing written materials in an alternate format such as braille, large print, or audio recording; using a sign language interpreter; using specialized equipment; or modifying testing conditions.