Project Coordinator

Southland Industries, Inc.; Conesville (OH); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) plan with 50% company match

Medical, dental, and vision insurance

Annual bonus program

Life and disability insurance

Flexible spending plans

Paid parental leave

Paid holidays and vacation

Professional development opportunities

Job summary

Southland Industries, a leading 100% employee‑owned MEP firm, seeks a proactive Project Coordinator to support project teams at our Conesville, OH location. You will handle data entry, reporting, subcontract tracking, and general office duties across job sites and main office. A strong administrative background and excellent communication are essential for success.

The role offers comprehensive benefits, opportunity for growth, and collaboration across departments in a fast-paced environment.

Qualifications

• Associate's degree (A.A.) or equivalent from a two-year college or technical school, or six months to one year of relevant experience and/or training, or an equivalent combination of education and experience.
• Minimum of 5 years’ experience in an administrative role
• Strong proficiency with Microsoft Office
• Exceptional organizational skills and strong attention to detail.
• Excellent written and verbal communication skills.
• Capable of prioritizing tasks and handling multiple responsibilities.
• Strong event planning and organizational abilities.
• Ability to build and maintain positive working relationships across teams and departments

Responsibilities

• Assembles and tracks subcontracts, change orders, insurance certificates, billings, lien releases, and certified payroll from subcontractors.
• Archives files and drawings.
• Ordering, tracking & calling off rental equipment
• Project closeout– billing, archive files and drawings, upload documentation, share lessons learned.
• Assists Project Managers in tracking and creating daily field reports.
• Support the union onboarding processes, including completing forms, ordering IT equipment, scheduling orientations, troubleshooting, and preparing first-day materials.
• Facilitate cross-functional team meetings and coordinate logistics.
• Oversee trailer office and break areas, including ordering supplies, coordinating vendors, and scheduling maintenance as required.
• Manage company swag inventory and distribution.
• Plan and host employee activities, community engagement, and team-building activities.
• Perform additional administrative duties as needed to support division operations.
• Create and maintain weekly, monthly, and quarterly reports
• Assists in setting up projects and mobilization/demobilization
• Logsafety certifications

Skills

Written and verbal communication

Relationship building

Multitasking

Event planning

Attention to detail

Education

Associate's degree or equivalent

5 years administrative experience

Tools

Microsoft Office

Job description

We are looking for a proactive and enthusiastic self-starter to join our team!The Project Coordinator is responsible for providing support to project teams.This may include data entry, reporting, and general office and administration duties to support both job sites andmain officeactivities.

• Assembles and tracks subcontracts, change orders, insurance certificates, billings, lien releases, and certified payroll from subcontractors.
• Archivesfiles and drawings.
• Ordering, tracking & calling off rental equipment
• Project closeout– billing, archive filesand drawings, upload documentation, share lessons learned.
• Assists Project Managers in tracking and creating daily field reports.
• Support the union onboarding processes, including completing forms, ordering IT equipment, scheduling orientations, troubleshooting, and preparing first-day materials.
• Facilitate cross-functional team meetings and coordinatelogistics.
• Overseetraileroffice and break areas, including ordering supplies, coordinating vendors, and scheduling maintenance asrequired.
• Manage company swag inventory and distribution.
• Plan and host employee activities, community engagement, and team-building activities.
• Performadditionaladministrative duties as needed to support division operations.
• Create andmaintainweekly, monthly, and quarterly reports
• Assistsin setting up projects and mobilization/demobilization
• Logsafety certifications

Qualifications

• Associate's degree (A.A.) or equivalent from a two-year college or technical school, or six months to one year of relevant experience and/or training, or an equivalent combination of education and experience.
• Minimum of 5 years’ experience in an administrativerole
• Strongproficiencywith Microsoft Office
• Exceptional organizational skills and strong attention to detail.
• Excellent written and verbal communication skills.
• Capable of prioritizing tasks and handling multiple responsibilities.
• Strong event planning and organizational abilities.
• Ability to build andmaintainpositive working relationships across teams and departments

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurancePre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued.

Southland Industries and all its subsidiaries are anEqual Opportunity Employerand prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment.All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment:All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement: Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be establishedafter a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).

Tracking Code 5540 Job Description

Position Summary

We are looking for a proactive and enthusiastic self-starter to join our team!The Project Coordinator is responsible for providing support to project teams.This may include data entry, reporting, and general office and administration duties to support both job sites andmain officeactivities.

Position Details

• Assembles and tracks subcontracts, change orders, insurance certificates, billings, lien releases, and certified payroll from subcontractors.
• Archivesfiles and drawings.
• Ordering, tracking & calling off rental equipment
• Project closeout– billing, archive filesand drawings, upload documentation, share lessons learned.
• Assists Project Managers in tracking and creating daily field reports.
• Support the union onboarding processes, including completing forms, ordering IT equipment, scheduling orientations, troubleshooting, and preparing first-day materials.
• Facilitate cross-functional team meetings and coordinatelogistics.
• Overseetraileroffice and break areas, including ordering supplies, coordinating vendors, and scheduling maintenance asrequired.
• Manage company swag inventory and distribution.
• Plan and host employee activities, community engagement, and team-building activities.
• Performadditionaladministrative duties as needed to support division operations.
• Create andmaintainweekly, monthly, and quarterly reports
• Assistsin setting up projects and mobilization/demobilization
• Logsafety certifications

Qualifications

• Associate's degree (A.A.) or equivalent from a two-year college or technical school, or six months to one year of relevant experience and/or training, or an equivalent combination of education and experience.
• Minimum of 5 years’ experience in an administrativerole
• Strongproficiencywith Microsoft Office
• Exceptional organizational skills and strong attention to detail.
• Excellent written and verbal communication skills.
• Capable of prioritizing tasks and handling multiple responsibilities.
• Strong event planning and organizational abilities.
• Ability to build andmaintainpositive working relationships across teams and departments

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued.

To learn more about careers at Southland, explore our career opportunities , follow us on social media , and check out our website .

Southland Industries and all its subsidiaries are anEqual Opportunity Employerand prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment.All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws and regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment:All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement: Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).

Job Location Conesville, Ohio, United States Position Type Full-Time/Regular

Alternate Location

N/A