Project Coordinator

R.E. Mason; Charlotte (NC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

ESOP

Medical insurance

Dental insurance

Vision insurance

Paid leave

Hybrid work schedules

Job summary

Robert E. Mason & Associates, Inc. is a 100% employee-owned company with a strong culture and long tenures, serving the chemical, pharmaceutical, power, and food sectors across NC, SC, and VA.

The Project Coordinator role supports the PM team by handling routine admin tasks, project setup, material tracking, and timely reporting to ensure customer satisfaction. This position emphasizes collaboration with customers, principals, and internal teams, with some travel to client sites and RE Mason

Qualifications

• 3-5 years in order entry or data analysis role.
• 3-5 years of experience interacting with customers, setting and meeting expectations.
• Highly proficient in MS Outlook, MS Excel and MS Word.

Responsibilities

• Perform routine administrative activities related to project execution.
• Perform project set-up, updates and close outs in the R.E. Mason business system.
• Order, track, receive, reconcile and stage materials.
• Organize, plan and ship materials to customer sites.
• Entry and reporting of project time and expenses.
• Process project purchase orders and invoices.
• Generate periodic reports to monitor and reconcile project expenditures and revenue versus budget.
• Ensure project documentation is complete, accurate, current and stored appropriately.
• Some travel may be required to customer sites and/or R.E. Mason offices.

Skills

Customer service oriented

Communication

Teamwork

Organized

Time management

Attention to detail

Tools

MS Outlook

MS Excel

MS Word

Job description

As a 100% Employee-Owned company, Robert E. Mason & Associates, Inc. believes our Associates are the foundation of both our customers’ and our success. Our strong company culture, and belief in continued investment in our Associates, has helped us realize long Associate tenures, as well as long lasting relationships with our customers.

R.E. Mason is an Emerson Impact Partner covering North Carolina, South Carolina, and Virginia. Emerson is the global leader of process systems and solutions. R.E. Mason provides industry-leading process equipment and service for process control, automation, safety, and reliability. The industries served include Chemical, Pharmaceutical & Life Sciences, Power & Utilities, Food & Beverage, and Pulp & Paper.

What R.E. Mason Offers Associates:

R.E. Mason is a 100% employee-owned company that offers a comprehensive, industry leading benefits package to all eligible Associates:

• Participation in the Employee Stock Ownership Program (ESOP)


• Retirement plan, including a Safe Harbor contribution


• Medical / Dental / Vision Insurance


• Employer paid Life Insurance and Long-Term Disability Insurance


• Generous paid leave options that include vacation time, sick leave, personal leave time, R.E. Mason Way Half Day, paid Jury Duty, and paid Bereavement Leave


• Paid Parental Leave


• Paid company holidays


• Career Development Program


• Retirement and Financial Wellness program


• Employee Assistance Program (EAP)


• Alternative/Hybrid Work Schedules

General Description

The Project Coordinator \"PC\" role is an integral part of the Project Management \"PM\" team and the project lifecycle. The primary job function for a PC is to provide general project support for multiple project managers. The position entails communicating with multiple entities; customers, principals and coworkers to deliver a superior level of customer service. The PC must be able to respond to both technical and non-technical inquiries from customers, principals and internal teams. The primary interface is telephone and email, with occasional in-person visits and meetings.

Specific Responsibilities

• Perform routine administrative activities related to project execution.


• Perform project set-up, updates and close outs in the R.E. Mason business system.


• Order, track, receive, reconcile and stage materials.


• Organize, plan and ship materials to customer sites.


• Entry and reporting of project time and expenses.


• Process project purchase orders and invoices.


• Generate periodic reports to monitor and reconcile project expenditures and revenue versus budget.


• Ensure project documentation is complete, accurate, current and stored appropriately.


• Possess the ability to interact with peers, relative to project execution activities.


• Some travel may be required to customer sites and/or R.E. Mason offices.

Qualifications

Required Competencies

• Customer service oriented


• Excellent verbal and written communication skills


• Ability to work in a team environment


• Ability to learn internal business systems


• Self-directed, self-motivated and detail oriented


• Customer focused, organized and reliable


• Demonstrates integrity and leadership skills among other sales coordinators


• Strong time management skills with the ability to handle multiple priorities while maintaining a positive attitude and composure


• Effective engagement with customers and internal sales staff, and helps progress sales


• Desire to produce high-quality deliverables (services and/or products)


• Business acumen


• Computer and electrical hardware knowledge


• Subcontract management knowledge


• Valve automation and instrumentation knowledge preferred

Required Education and Experience

• 3-5 years in order entry or data analysis role


• 3-5 years of experience interacting with customers, setting and meeting expectations


• Highly proficient in MS Outlook, MS Excel and MS Word

Physical Requirements

• Standing


• Walking


• Sitting


• Kneeling


• Reaching Overhead


• Climbing


• Pushing and Pulling


• Lifting - 20 pounds


• Using a Computer


• Using a Telephone


• Driving

RE Mason Company is a federal contractor and, as such, is required to solicit the disability status and protected veteran status of candidates. Thus, you are required to answer self-identification questions as part of your application process. These questions are part of RE Mason’s Affi­mative Action Plan and the completion of these questions will not have any effect on any consideration of your application materials.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and need to request an accommodation in order to apply for a position with RE Mason, please call our office at [phone].

This is a drug-free workplace. Employment is contingent upon the successful completion of any required pre-employment and, if applicable, ongoing drug testing, including testing mandated by customer site access requirements.