Project Coordinator

Kelvion Holding GmbH - All rights reserve; Catoosa (OK); On-site; USD 50,000 - 75,000; Full time

Job summary

Kelvion Holding GmbH - All rights reserve is seeking a Project Coordinator to support the planning, execution, and completion of manufacturing projects. You will ensure projects meet goals on time, within scope, and within budget by coordinating resources and cross-functional teams.

Responsibilities include developing plans, tracking milestones, maintaining documentation and budgets, reporting KPIs, and liaising with engineering, production, procurement, quality and vendors.

Qualifications

• Associates or Bachelor's degree in business, engineering, or related field (or equivalent experience).
• 2+ years of experience in project coordination, preferably in manufacturing or industrial environments.
• Experience coordinating cross-functional teams and managing project documentation.

Responsibilities

• Assist in developing project plans, timelines, and resource allocations.
• Coordinate with engineering, production, procurement, and quality teams to ensure alignment.
• Monitor project milestones and deliverables.
• Maintain accurate project documentation including schedules, budgets, and status reports.
• Prepare and distribute regular updates to stakeholders.
• Track and report on KPIs and project performance metrics.
• Serve as a liaison between departments and external vendors.
• Facilitate meetings, prepare agendas, and document action items.
• Resolve issues and elevate risks to the Project Manager as needed.
• Assist in tracking project expenses and managing budgets.
• Coordinate procurement of materials and services required for project execution.
• Ensure projects adhere to company policies, safety standards, and regulatory requirements.

Skills

Organizational skills

Time management

Communication skills

Team collaboration

Education

Associates or Bachelor's degree in business or engineering

Tools

MS Project

Smartsheet

Job description

POSITION SUMMARY

The Project Coordinator supports the planning, execution, and completion of manufacturing projects. This role ensures that project goals are met on time, within scope, and within budget by coordinating resources, tracking progress, and facilitating communication among cross‑functional teams.

RESPONSIBILITIES & DUTIES

Project Planning & Coordination

• Assist in developing project plans, timelines, and resource allocations.
• Coordinate with engineering, production, procurement, and quality teams to ensure alignment.
• Monitor project milestones and deliverables.

Documentation & Reporting

• Maintain accurate project documentation including schedules, budgets, and status reports.
• Prepare and distribute regular updates to stakeholders.
• Track and report on KPIs and project performance metrics.
• Serve as a liaison between departments and external vendors.
• Facilitate meetings, prepare agendas, and document action items.
• Resolve issues and elevate risks to the Project Manager as needed.

Resource & Budget Management

• Assist in tracking project expenses and managing budgets.
• Coordinate procurement of materials and services required for project execution.

Compliance & Quality

• Ensure projects adhere to company policies, safety standards, and regulatory requirements.
• Support quality assurance efforts and continuous improvement initiatives.

All other duties assigned.

OTHER RESPONSIBILITIES

• To ensure Kelvion’s Standard of Excellence, which includes quality, is incorporated into every product we produce.
• Follow all company policies and procedures, including but not limited to Global Code of Business Principles, Code of Ethics and Business Conduct,Vision and Values, OperationalFramework
• Strong organizational and time management skills.
• Proficiency in project management software (e.g., MS Project, Smartsheet, or similar).
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast‑paced environment.

EDUCATION AND EXPERIENCE (required levels)

• Associates orBachelor’s degree in business, Engineering, or related field (or equivalent experience).
• 2+ years of experience in project coordination, preferably in a manufacturing or industrial environment.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; reach with hands, arms, and shoulders. The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and talk and hear. The employee occasionally will be required hand lift and/or move objects up to 50 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.