ASSISTANT PROJECT MANAGER-RETAIL

Joeris General Contractors, LLC; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Joeris General Contractors, LLC in Dallas, TX seeks a Project Administrator to support the project team with administration, scheduling, budgets, and billing, helping to build strong relationships with architects, clients, and subcontractors.

You will assist with subcontracts, purchase orders, RFI management, and prepare reports, with standard hours from 7 am to 3:30 pm on field or 8–5 in office, Monday through Friday, plus overtime as needed.

Qualifications

• Bachelor's degree in a construction-related field is required.
• 2–5+ years of relevant commercial construction experience.
• Certifications: Confined Space, First Aid/CPR/AED, Defensive Driving; OSHA 30 preferred.

Responsibilities

• Assist with managing project administration and scheduling.
• Coordinate and submit administrative paperwork to architects and owners.
• Maintain the project schedule with the Superintendent and Project Manager.
• Learn and use Prolog Converge for RFI, submittals, contracts, and cost control.
• Prepare subcontracts and purchase orders.
• Assist with project budgets and monthly invoicing.
• Review weekly invoicing and maintain vendor logs.
• Coordinate RFIs, owner contracts, subcontracts, and addenda.
• Assist with schedule of values and pre-construction meetings.
• Support closeout document prep and attic stock inventory.

Skills

Project administration

Scheduling

Budgeting

Billing

Vendor coordination

RFI management

Education

Bachelor’s Degree in Construction Science, Construction Engineering Technology, Construction Management, or related field

Tools

Prolog Converge

Job description

Overview

Reports to: Project Manager, Senior Project Manager, or Project Executive

FLSA Status: Full-Time, Salaried-Exempt

Normal Working Hours – Field: 7 am to 3:30 pm, or Office: 8 am to 5 pm, Monday through Friday, plus additional hours as required for completing project duties

Position Objective: Responsible for assisting the project team with project administration, scheduling, project budgets, billing, etc. Build and maintain relationships with architects, clients, subcontractors, and other jobsite personnel.

Responsibilities

• Develop and manage relationships with clients, architects, design teams, subcontractors, and suppliers.
• Review, coordinate, distribute, and submit administrative paperwork to architects and owners as required.
• Maintain project schedule by assisting with creating and regularly updating the “progress schedule” with Superintendent and Project Manager.
• Learn and utilize Prolog Converge as the primary project management software to track all aspects of project to include RFI’s, submittals, contracts, purchase order contracts, meeting minutes and agendas, cost control, etc.
• Assist with preparing all subcontracts and purchase orders
• Assist with preparation and maintenance of project budgets alongside Project Manager and Senior Project Manager.
• Review and verify weekly invoicing through accounts payable and maintaining rental and tool logs for assigned projects.
• Review, coordinate, produce, and distribute RFI’s (requests for information) as required.
• Review and become familiar with owner contracts, subcontractor master agreements, purchase orders and subcontracts, all contract drawings, specifications, addenda, alternates, etc.
• Assist with preparation of schedule of values for monthly application for payment submissions.
• Assist with preparation and facilitation of all pre-construction meetings, Owner Architect Contractor (OAC) meeting agenda preparation, and weekly Subcontractor meeting agenda preparation.
• Assist with compiling and issuing complete approved set of documents to Superintendent including addenda, ASI’s, PR’s, submittals, etc.
• Track and verify city inspections
• Assist in obtaining Storm Water Plan (SWPPP) from Civil Engineer including coordinating submittal of notice of intent (NOI) and notice of termination (NOT) to Texas Commission of Environmental Quality (TCEQ) with Project Management Assistants.
• Review, monitor, and coordinate shop drawings, submittals, product samples, product data, and mixdesigns and checking for contract conformance in conjunction with Project Manager and Superintendent.
• Assist the project team with project startup requirements to include composing any requests for temporary electricity, water, phone, etc.
• Prepare and track any reports and/or logs required by specifications – ASI, RFI, PR logs
• Monitor the delivery of items provided by major vendors and subcontractors in conjunction with Project Manager and Superintendent.
• Produce, distribute, and close all items in pre-substantial completion punch list in conjunction with Superintendent.
• Assist with closeout document preparation, coordination, inventory, and submission of attic stock materials at project completion.
• Assist with compiling and archiving all job data upon completion of project.
• Track all warranty items on completed projects
• Ensure job office and site is organized, clean, and presentable at all times
• Assist Superintendent and Project Manager as required
• Complete training requirements as assigned
• Additional duties as required

Qualifications

Bachelor’s Degree in Construction Science, Construction Engineering Technology, Construction Management, or related field.

• 2 to 5+ years of relevant experience in commercial construction
• Confined Space, First Aid/CPR/AED, Defensive Driving certifications preferred
• OSHA 30 certification