Project Coordinator

Commonwealth of Massachusetts

Canal District (MA)

On-site

USD 56,000 - 70,000

Full time

7 days ago

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Job summary

The Cannabis Control Commission in Worcester, MA is seeking a Project Coordinator to support the Operations Division with logistics, administrative tasks, and PMO-aligned project work. This role requires strong multi-tasking, attention to detail, and the ability to communicate effectively across teams.

You will report to the Project Manager and assist with planning, scheduling, and documentation, while coordinating with leadership and stakeholders and traveling as needed throughout the state.

Qualifications

Minimum of 5 years of experience in a high-level administrative position supporting multiple projects and departments.
Experience with inventory, asset management, or vendor coordination.
Strong administrative and organizational skills with exceptional attention to detail.
Proficiency with Microsoft Office applications (Excel, Word, PowerPoint, Outlook, and Teams).

Responsibilities

Assist in planning, organizing, and managing project activities to meet goals and deadlines.
Coordinate communication between project teams, leadership, and stakeholders to ensure alignment.
Conduct project intake activities, including gathering initial requirements, clarifying scope, and documenting requests.
Track project and matter progress, identify risks or potential issues, and recommend solutions or escalation paths.
Prepare and update project schedules, reports, trackers, and documentation in alignment with PMO methodologies and standards.
Facilitate project and coordination meetings, including preparing agendas, capturing decisions, and recording action items.
Support adherence to PMO processes, templates, and quality standards across assigned projects and matters.

Skills

Project coordination

Communication

Organization

Attention to detail

Time management

Tools

Microsoft Office

Job description

An Official website of the Commonwealth of Massachusetts

Job Description - Project Coordinator (260005TV)

Job Description

Description

JOB SUMMARY

Under the direction of the of the Project Manager, the Project Coordinator assists with the logistical and administrative functions related to the day-to-day operations of the Operations Division, and supports the planning, execution, and monitoring of projects and matters to ensure alignment with the agency’s goals. This role involves coordinating project activities, managing timelines, facilitating communication across teams, and preparing documentation to support compliance and reporting requirements. This role requires excellent multi-tasking skills, attention to detail, and the ability to communicate effectively with team members and stakeholders.

CORE RESPONSIBILITIES

Project Coordination:

Assist in planning, organizing, and managing project activities to meet goals and deadlines.

Coordinate communication between project teams, leadership, and stakeholders to ensure alignment.

Conduct project intake activities, including gathering initial requirements, clarifying scope, and documenting requests.

Perform project classification using established PMO criteria to determine complexity, priority, and appropriate management level.

Track project and matter progress, identify risks or potential issues, and recommend solutions or escalation paths.

Prepare and update project schedules, reports, trackers, and documentation in alignment with PMO methodologies and standards.

Facilitate project and coordination meetings, including preparing agendas, capturing decisions, and recording action items.

Support adherence to PMO processes, templates, and quality standards across assigned projects and matters.

Administrative and Operational Support

Support operational processes by coordinating logistics, procurement, and resource allocation.

Supports the identification, revision, and ongoing maintenance of SOPs and policies.

Develop and maintain standard operating procedures for project and administrative and operational tasks.

Coordinate team resources including PPE and field supplies.

Project, administrative, and operational work as needed, and all other duties as assigned.

Maintain the highest standards of personal, professional and ethical conduct and support the Commission’s goals for a diverse and culturally aware workforce; and

Willingness and ability to work at the Commission’s Worcester headquarters; and

Ability to spend approximately 15% of the time out of the office and travelling throughout the state.

QUALIFICATIONS AND REQUIREMENTS

Minimum of 5 years of experience in a high-level administrative position supporting multiple projects and departments;

Experience with inventory, asset management, or vendor coordination.

Strong administrative and organizational skills with exceptional attention to detail; and

Proficiency with Microsoft Office applications (Excel, Word, PowerPoint, Outlook, and Teams).

PROFESSIONAL EXPECTATIONS

Commitment to its Mission, Vision, and Values

Contributions Toward Meeting Organizational Goals and Objectives

A High Level of Integrity, Collaboration, and Professionalism

A Culturally Sensitive, Inclusive, and Accountable Workplace Environment

Working Respectfully with Others, Supporting Diverse Perspectives, and Upholding Organizational Values

Transparent, Meaningful, and Effective Communication

COMPETENCIES, SKILLS, AND ATTRIBUTES

Knowledge of project management principles, terminology, and lifecycle stages

Ability to apply PMO intake, classification, and prioritization criteria

Skill in organizing, planning, and coordinating tasks across multiple workstreams

Ability to track progress, identify risks, and recommend mitigation steps

Skill in preparing project schedules, trackers, reports, and documentation

Strong communication skills for coordinating with teams, leadership, and stakeholders

Ability to facilitate meetings, document decisions, and track action items

Knowledge of standard operating procedures and process improvement practices

Skill in maintaining accurate records and documentation

Ability to manage competing deadlines and adapt to shifting priorities

Strong attention to detail and ability to follow established PMO standards and templates

ADA REQUIRMENTS

Physical Demands:

Must be able to lift, push, or pull up to 20 pounds.

Must tolerate sitting, standing, or walking for extended periods of time.

Must be sensitive to and can manage frequent interruptions.

Standard office environment with use of, and exposure to various office temperatures, and equipment such as computers, fax machines, copiers, etc.

Benefits Package

The Commission is pleased to offer a comprehensive benefits package to its employees. The specific components and eligibility may vary based upon position classification, hours worked per week and other variables. Therefore, specific benefits for this position may be discussed as part of the interview and offer process.

This position is non-civil service. This position is an exempt position.

The overall benefits available include paid vacation, sick and personal leave time, health, dental and vision insurance through the Commonwealth’s Group Insurance, and optional pre-tax Health Savings Account plans.

In addition, the Commission provides employees the opportunity to elect life insurance, long-term disability insurance, deferred compensation savings, tuition remission and pre-tax commuter account plans, along with other programs.

The Commission employees also participate in the Commonwealth’s State Retirement Plan, which can become a defined benefit plan for those that both vest and subsequently retire from State service. Follow this link for additional retirement information: http://www.mass.gov/treasury/retirement/state-board-of-retire/ .

Commitment to Diversity

The Cannabis Control Commission is an Equal Opportunity Employer and is committed to creating and sustaining a diverse workforce and equitable, and inclusive workplace. The Commission prohibits any discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, national origin, ancestry, disability, age, veteran or military status, genetic information, or any other legally protected class or characteristic. All employment decisions- including recruitment, hiring, promotion, etc., are made solely on the basis of merit, qualifications and Commission needs.

CANNABIS CONTROL COMMISSION’S MISSION STATEMENT AND OPERATING PRINCIPLES

OUR MISSION

The mission of the Cannabis Control Commission is to honor the will of the voters of Massachusetts by safely, equitably, and effectively implementing and administering the laws enabling access to medical and adult-use marijuana in the Commonwealth.

The Commission will foster the creation of a safely regulated industry that will create entrepreneurial and employment opportunities and incremental tax revenues in and to communities across the state and which will be a best practice model for other states.

The industry will be characterized by participation by small and larger participants and with full and robust participation by minorities, women, and veterans.

We will develop policies and procedures to encourage and enable full participation in the marijuana industry by people from communities that have previously been disproportionately harmed by marijuana prohibition and enforcement and positively impact those communities.

OUR OPERATING PRINCIPLES

Conduct all of our processes openly and transparently; and

Engage in regular two-way communication with all concerned citizens, patients, health care providers and caregivers, partners, and other constituencies.

Build a world-class state agency by:

Committing to the highest level of constituent services using state-of-the-art technology and multiple media;

Defining and publicly measuring our performance versus metrics regarding timely execution, accessibility, impact on public health and safety, impact on disproportionately harmed communities, and incremental tax revenue generation;

Becoming self-funding and generating a revenue surplus; and

Creating a great place to work.

Enhance and ensure public health and safety by:

Developing and enforcing effective regulations;

Developing and executing a program of continuing public education;

Conducting and contributing to research on marijuana-related topics; and

Using surplus funds to help address issues in these areas.

Primary Location

United States-Massachusetts-Worcester-2 Washington Square

Job

Planning

Agency