Project Coordinator

Olgoonik Corporation; Boulder (CO); On-site; USD 55,000 - 75,000; Full time

Job summary

Olgoonik Corporation seeks a detail-oriented Project Coordinator to support federal construction projects. You will assist project managers with bid preparation, scheduling, documentation, and vendor coordination, ensuring timely submittals and compliant records.

Ideal candidates have 1–2 years of related experience, knowledge of MS Office, and the ability to multi-task in a fast-paced office environment. Travel may be required; a valid driver's license is preferred.

Qualifications

• High school diploma or GED required.
• Bachelor’s Degree preferred; education/experience may be substituted.
• Minimum 1–2 years as a Project Coordinator or closely related field.
• Minimum 1–2 years of support for Federal Government contracts preferred.
• Experience with projects on federal contracts preferred.
• Understanding of commercial construction means, methods, and materials.
• Experience reading/interpreting plans and specs for construction projects.

Responsibilities

• Assists in bid phase by contacting vendors and subs, maintaining spreadsheets, cost data.
• Works with project managers on resource planning, availability and allocation according to project portfolio requirements.
• Produces, reviews and submits project submittals.
• Coordinates internal resources and third parties/vendors.
• Creates and maintains comprehensive project documentation.
• Produces submittal logs from the contract documents and ensures all project submittals are completed in a timely manner.
• Updates project schedules.
• Performs quality assurance as required.
• Produces project close-out documentation and submittals.
• Participates in team’s post-project lessons learned and performance reviews.
• Purchases and ships materials as needed.

Skills

MS Word

MS Excel

MS Project

Attention to detail

Multi-tasking

Team collaboration

Education

High school diploma or GED

Bachelor’s Degree preferred

Tools

MS Project

Vendor coordination tools

Job description

Olgoonik is an Equal Opportunity Employer

Overview

Provides assistance to project managers overseeing projects for a broad range of construction projects.

Primary Responsibilities

• Assists in bid phase by contacting vendors and subs, maintaining spreadsheets, cost data, etc.
• Works with project managers on resource planning, availability and allocation according to project portfolio requirements.
• Produces, reviews and submits project submittals
• Coordinates internal resources and third parties/vendors.
• Creates and maintains comprehensive project documentation.
• Produces submittal logs from the contract documents and ensure that all project submittals are completed in a timely manner.
• Updates project schedules.
• Performs quality assurance as required.
• Produces project close-out documentation and submittals.
• Participates in team's post project lessons learned and performance reviews.
• Purchases and ships materials as needed.

Supervisory Responsibilities

• There are no supervisory responsibilities associated with the position.

Education And/or Experience

• High school diploma or GED required
• Bachelor’s Degree preferred. Education and/or additional related experience may be substituted.
• Minimum 1-2 years of experience as a Project Coordinator or closely related field.
• Minimum 1-2 years of experience in support of Federal Government contracts preferred.
• Experience with projects on federal contracts preferred
• Have a good understanding of commercial construction means, methods, and materials.
• Experience in reading, interpreting plans and specifications for construction projects.

Knowledge, Skills, And Abilities

• Ability to take direction from multiple project managers.
• Ability to proficiently multi-task and efficiently work in a fast-paced environment on multiple projects and have a strong attention for detail.
• Demonstrate a good attitude and ability to work as a member of a team.
• Ability to think strategically and work towards meeting short and long-term goals.
• Demonstrate accuracy and good analytical skills.
• Must have the ability to organize and coordinate workload to meet deadlines, monitoring and adjusting priorities as needed.
• Must be proficient with MS Suite products (MS Word, MS PowerPoint, MS Excel, MS Project) and email business software.

Certificates, Licenses, Registrations

• Must have a valid Driver’s License.

Security Clearance

• N/A

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds.

Work Environment

General office environment. Travel may be required based on business demands.

Olgoonik is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.