Project Coordinator

MIRACLE RECREATION E; Baton Rouge (LA); Vor Ort; USD 42.000 - 62.000; Vollzeit

Zusammenfassung

MIRACLE RECREATION E is seeking a Project Coordinator to serve as the central point of contact among customers, sales, operations, and field teams. This in‑office role requires exceptional organization, communication, and follow‑through to ensure projects are delivered on time and within budget.

You will coordinate drawings, submittals, and shop drawings, support scheduling, and maintain project documentation. The role emphasizes safety, quality, and collaboration across departments.

Qualifikationen

• Bachelor's degree or equivalent practical experience required.
• Experience in project coordination/administration or related fields preferred.
• Strong organizational and communication skills essential.
• Ability to multitask in a fast-paced environment and manage details.
• Proficiency with project tracking tools, spreadsheets, and standard office software.

Aufgaben

• Oversee multiple projects, maintaining up-to-date information for each.
• Track milestones, lead times, and required documentation from start to finish.
• Prepare and maintain project schedules and update stakeholders.
• Forecast timelines and revenue expectations monthly.
• Serve as liaison for distributors, owners, and internal teams.
• Respond promptly to emails/phone calls to maintain momentum.
• Verify project details prior to shipment, including quantities and delivery needs.
• Maintain organized digital records for all documents and approvals.
• Coordinate with engineering, manufacturing, shipping, and other departments to resolve issues.
• Support inspections and punch-list activities while ensuring safety standards.

Kenntnisse

Strong organizational skills

Excellent written and verbal comms

Multitasking

Professional, proactive, detail‑orited

Ausbildung

Bachelor's degree or equivalent practical experience

Tools

Project management software

Microsoft Excel

Office suite

Jobbeschreibung

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Company Values:

• Honesty and Integrity
• Respect and Caring for Others
• Openness and Collaboration
• Individual and Team Accountability
• Passion and Purpose

Position Overview

The Project Coordinator serves as a critical liaison between customers, sales, operations, field installation teams, suppliers and subcontractors. This role ensures projects are delivered on time, within budget, and to the exceptional quality standards that define our No Fault brand. This in-office position requires exceptional organization, communication, and follow-through. You’ll serve as the central point of contact between internal teams, distributors and end customers to ensure No Fault athletic and safety surfacing installation projects move smoothly and efficiently. https://nofault.com/

Project Planning & Coordination

• Oversee various projects, maintaining accurate and up-to-date information for each.
• Track project milestones, lead times, and required documentation from start to finish.
• Prepare and maintain project schedules, updating stakeholders proactively.
• Forecast project timelines and revenue expectations on a monthly basis.

Communication & Customer Support

• Serve as the primary liaison for distributors, owners, and internal teams.
• Respond quickly to emails and phone calls to maintain project momentum.
• Send submittals, request engineered drawings, and coordinate shop drawing approvals.
• Assist customers with general installation questions and troubleshooting (non-technical guidance only).

Documentation & Order Management

• Verify all project details prior to shipment, including materials, quantities, and delivery requirements.
• Maintain organized digital records for all project documents, correspondence, and approvals.
• Review orders upon creation to ensure accuracy and completeness.

Logistics & Scheduling

• Request and track progress, ensuring alignment with project timelines.
• Monitor engineering, manufacturing, and shipping lead times, escalating delays when necessary.
• Coordinate with internal departments to resolve issues that may impact delivery or project success.

Cross-Functional Collaboration

• Work closely with engineering teams, understanding their workflows and communication styles.
• Collaborate with contractors and field personnel, adapting communication to different personalities and technical backgrounds.
• Support the inside sales team with project updates, documentation, and customer follow-up.

Quality & Safety Compliance

• Support adherence to company quality standards and project specifications
• Assist in coordinating inspections and project punch-list activities.
• Ensure project documentation complies with applicable safety standards, regulations and customer requirements.
• Promote a culture of safety and accountability throughout all project activities.

Required Qualifications, Knowledge, Skills, & Abilities

• Bachelor’s degree or equivalent practical experience
• Experience in project coordination/administration, site development, athletic facilities, playground construction, landscaping or safety surfacing industries, preferred.
• Strong organizational skills with the ability to manage high project volume
• Excellent written and verbal communication
• Ability to multitask in a fast-paced environment
• Proficiency with project tracking tools, spreadsheets, and standard office software
• Comfortable working with technical documents such as drawings and submittals
• Professional, proactive, and detail-oriented