Project Coordinator

FILAMATIC; Baltimore (MD); On-site; USD 50,000 - 65,000; Full time

Job summary

Join FILAMATIC as a Project Coordinator to support engineering and sales teams in executing complex projects. You will ensure documentation accuracy, maintain clear communication, and assist in project management to enhance organizational efficiency. This is an excellent opportunity for someone with strong organizational skills and a passion for documentation in a dynamic manufacturing environment.

Benefits

3 weeks of paid vacation

10 paid holidays

401(k) with employer contribution

Parental leave

Medical, dental, and vision insurance

Qualifications

• Experience with life science documentation (FAT protocols, URS, IQ/OQ) is a bonus.
• Ability to work independently and as part of a team.
• Willingness to work onsite in Baltimore, MD.

Responsibilities

• Collaborate with Sales to ensure accurate contract documents.
• Support the Project Manager with document control.
• Coordinate and lead project meetings in the absence of the Project Manager.

Skills

Written communication

Verbal communication

Attention to detail

Organizational skills

Education

Associate’s or bachelor’s degree in STEM or equivalent experience

Tools

Microsoft Office Suite

MS Project

Visio

Job description

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Project Coordinator – Engineering & Operations

Join Filamatic as a Project Coordinator, where you’ll play a vital role in supporting cross-functional teams—from Engineering to Sales—as they execute complex machine-building projects for our clients. Reporting to the COO and working closely with the Project Manager, you’ll help keep project deliverables on track, documentation precise, and communication flowing across departments.

What You’ll Do

Project Support

• Collaborate with the Sales team during order entry to ensure contract documents are accurate and complete.
• Work with Engineering to define, align, and document project scopes and deliverables.
• Support the Project Manager with document control for order bookings, invoicing, change orders, and payment tracking.
• Help maintain clear and timely project communication across all internal and external stakeholders.
• Coordinate and lead project meetings in the absence of the Project Manager.
• Assist in tracking and reporting project status to leadership and internal teams.
• Support execution of internal FAT (Factory Acceptance Test) checklists and customer FAT protocols.

Process Documentation & COO Support

• Partner with the COO to capture and document current business processes through flowcharts and SOPs.
• Review and repurpose legacy documents where appropriate.
• Draft, proof, and finalize policies and procedures with input from leadership and project teams.
• Manage document control and archiving within the company’s database systems.
• Provide general administrative support related to documentation and workflow improvement.

What You’ll Bring

• A team-oriented mindset with the ability to work independently when needed
• Excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Passion for discipline, accuracy, and documentation
• Proficiency in Microsoft Office Suite; familiarity with web-based applications
• Experience with MS Project and/or Visio (a plus)
• Exposure to life science documentation (e.g., FAT protocols, URS, IQ/OQ) is a bonus
• Willingness to work onsite at our Baltimore, MD location and travel occasionally as needed
• Associate’s or bachelor’s degree STEM, data/process driven field, or equivalent experience.

Salary: $50,000 – $65,000 per year (commensurate with experience)

Benefits Include:

• 3 weeks of paid vacation, 10 paid holidays
• 401(k) with employer contribution
• Parental leave
• Medical (three plan options), dental, and vision insurance
• Eligibility begins the first of the month after 30 days of employment

About Us

Filamatic, a division of National Instrument, LLC, is a leading manufacturer of industrial packaging machinery serving the Pharmaceutical, Biotech, Diagnostic, and Cannabis industries. For over 70 years, we’ve built a reputation on exceeding customer expectations by delivering products and services of exceptional value.

Our success is rooted in a commitment to continuous improvement, employee development, ethical decision-making, and customer-centric innovation. Learn more about our work at www.filamatic.com or watch us in action: https://youtu.be/ZKUhBt20GuU

Our Core Values

Ethics and Integrity

Trust and Respect

Team-Oriented Collaboration

The Golden Rule

Excellence in Execution

Customer-Centric Focus

Commitment to Health, Safety, and the Environment

Employment Requirements

Employment is contingent on successfully completing a background check, drug screening, and physical (as applicable to the role).

Equal Opportunity Employer

National Instrument dba Filamatic is an equal opportunity employer. We do not discriminate in employment with regard to actual or perceived race, color, creed, religion, national origin, citizenship status, ancestry, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service or veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information or any other characteristic protected by applicable federal, state or local laws and ordinances.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management, Strategy/Planning, and Consulting

• Industries

  Machinery Manufacturing, Engineering Services, and Robotics Engineering

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