Project Coordinator

Stelvio Inc.; Austin (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Paid time off (vacation, sick days, in

Health and Dental coverage

Retirement savings plans

EFAP

Job summary

Stelvio Inc. is seeking a Project Accounting Coordinator to provide essential administrative and financial support to the Project Controller team in Austin, TX.

You will assist with invoicing, maintain financial documentation, support cost tracking, and ensure data consistency across project control systems. In this role, you will help with accounts payable, process project requisitions, and organize budgets, forecasts, and cost reports.

Qualifications

• Degree or diploma in Accounting, Finance, Business Administration, or related field.
• 1–2 years in an administrative or financial support role is an asset.

Responsibilities

• Support Project Controllers with customer invoicing.
• Assist with accounts payable processes as required.
• Track and process project requisitions and payments.
• Maintain vendor invoice logs and ensure alignment with project budgets and contractual agreements.
• Organize and maintain financial and project control documentation, including budgets, forecasts, change orders, invoices, and cost reports.
• Collect and enter project-related financial data into control systems and spreadsheets.
• Ensure accuracy and consistency of financial data across project files and databases.
• Assist in tracking committed costs, actual costs, and variances under the guidance of a Project Controller.
• Create and manage cost codes within the time tracking system.
• Reconcile financial data between internal systems and project reports.
• Assist in preparing regular project cost reports.
• Compile data for monthly and periodic financial reviews.
• Schedule meetings and organize documentation for financial reviews.
• Maintain organized filing systems for financial and contractual records.
• Provide general administrative support to the Project Controls team as needed.

Education

Degree or diploma in Accounting, Finance, Business Administration, or related field

1–2 years of administrative or financial support experience (asset)

Tools

Microsoft Excel

Job description

The Project Accounting Coordinator provides essential administrative and financial support to the Project Controller team. This role assists with invoicing, maintaining accurate financial documentation, supporting cost tracking and reporting, and ensuring data consistency across project control systems.

This position plays an important role in supporting efficient financial operations within a project-driven environment and contributes directly to the accuracy, organization, and effectiveness of project accounting processes.

Key Responsibilities

• Support Project Controllers with customer invoicing.
• Assist with accounts payable processes as required.
• Track and process project requisitions and payments.
• Maintain vendor invoice logs and ensure alignment with project budgets and contractual agreements.
• Organize and maintain financial and project control documentation, including budgets, forecasts, change orders, invoices, and cost reports.
• Collect and enter project-related financial data into control systems and spreadsheets.
• Ensure accuracy and consistency of financial data across project files and databases.

Cost Tracking Support

• Assist in tracking committed costs, actual costs, and variances under the guidance of a Project Controller.
• Create and manage cost codes within the time tracking system.
• Reconcile financial data between internal systems and project reports.

Reporting Support

• Assist in preparing regular project cost reports.
• Compile data for monthly and periodic financial reviews.

Administrative & Team Support

• Schedule meetings and organize documentation for financial reviews.
• Maintain organized filing systems for financial and contractual records.
• Provide general administrative support to the Project Controls team as needed.

This list of responsibilities is not exhaustive and may evolve based on operational requirements.

Qualifications

Education & Experience

• Degree or diploma in Accounting, Finance, Business Administration, or a related field preferred (or equivalent experience).
• 1–2 years of experience in an administrative or financial support role is considered an asset.

Technical Skills

• Proficiency in Microsoft Excel.
• Strong attention to detail and high level of accuracy.
• Excellent organizational skills with the ability to manage multiple priorities.
• Ability to maintain confidentiality of financial information.

Preferred Skills

• Basic understanding of financial concepts such as budgets, actuals, variances, and accruals.

A comprehensive Total Rewards package is offered, which may include:

• Paid time off (vacation, sick days, bereavement leave)
• Health and Dental coverage
• Retirement savings plans
• Employee and Family Assistance Program (EFAP)